HR Liaisons Meeting February 17, 2011

Agenda Welcome TimeSaver Enhancements PeopleAdmin Overview HR Relations Overview Living Wage Increases Other Updates Wrap Up

TimeSaver Enhancements

TimeSaver enhancements will be in effect March 9, 2011 Enhancements are as follows: Batch approval to ALL sites per pay group at one time Validation of employee timecard approval on search screen Validation of Manager Sign-off on search screen

Batch Approval You can now sign off on time cards for a specific pay group for all of your sites at one time. An “ALL” selection is now available in the Sites field on the Manager Sign Off page.

Batch Approval From the Site drop down menu select “ALL” Select the appropriate pay period and complete sign-off

Validation: Timecard Approval Status Managers will now be able to see at a glance which employees have approved their timecards as well as which timecards have already been signed off by a Time Approver.

PeopleAdmin Overview

Implemented in 2003, the PeopleAdmin System’s Recruitment Module was designed to provide: An online mechanism for posting and searching of career opportunities at Florida International University 24-hour access to all users, hiring managers, and applicants Consistent contact with applicants throughout recruitment process via communications Minute-by-Minute recording of all activity within the system PeopleAdmin Overview

Applicant applies to job posting Recruiter conducts prescreening Hiring Manager reviews qualified applicants Hiring Manager interviews selected candidates Finalist is selected and pre- employment process is initiated Recruitment Cycle

PeopleAdmin Applicant Statuses APPLICANT STATUSINITIATOR Application ReceivedSystemX First ScreenRecruiter Under Review by HRRecruiter Under Review by CommitteeRecruiter/System Under Review by Hiring ManagerRecruiterX Not Referred by HRRecruiterX Not Selected by HMRecruiter/LiaisonX Recommended for InterviewRecruiter/Liaison Interviewed:Not Hired (No )Recruiter/Liaison FinalistRecruiter/Liaison Offered JobRecruiter Recruitment WithdrawnRecruiter Application WithdrawnApplicant

Dear Applicant, Thank you for your interest in employment at Florida International University! You’ve taken the first step toward joining a dynamic institution dedicated to academic, operational, and service excellence. For over 30 years, Florida International University has excelled in its commitment to providing a quality education to its student body. This serves as a confirmation of your application to: Position: (Name of Position) Position #: (Number of Position) Requisition #: (Requisition #) We have provided you with an overview of the recruitment process for all administrative and staff positions at Florida International University. Below are the steps that occur throughout the Recruitment and Selection process: A position is generally posted for a specific period of time. The posting period can sometimes be extended based on the composition of the applicant pool. Once your application is received, it will be reviewed by the assigned Recruiter. If your qualifications match those of the evaluative criteria established by the Hiring Manager, your credentials will be submitted to the Hiring Manager for review and further consideration. If your qualifications are not deemed to be a match, you will receive a communication via from the JOBSLink system. Applicants who progress to the next stage of the process will be contacted by either the Recruiter or the Hiring Manager to schedule an interview to further discuss qualifications for the position of interest. Applicants who were not selected for an interview will receive a communication via from the JOBSLink system. Candidates interviewed and not selected for the position will be personally contacted and informed by either the responsible Recruiter or the Hiring Manager. The Hiring Manager will make the final hiring decision after consultation with the assigned Recruiter. If you have any questions or need assistance with the recruitment process, please contact Recruitment Services at or send an to Thank you for allowing us to serve you! Recruitment Services Division of Human Resources Status: “Application Received”

Dear (Applicant Name): Congratulations! Your application for the position of (Position Title, Position #) has gone through the initial screening process and is now under review by the hiring official. If your application is of interest, a member of the Recruitment Services team or the hiring department will contact you to schedule an interview or to request additional information. If you have not heard from us, please be assured your information will be kept on file and you will be contacted should a position that matches your qualifications become available. Thank you for allowing us to serve you! Regards, Recruitment Services Division of Human Resources (305) Status:“Under Review by Manager”

Dear (Applicant Name): Thank you for considering FIU as a prospective employer. While your qualifications are impressive for (Position Title, Position #), you were not selected as a candidate for this position. Florida International University utilizes every opportunity to successfully attract talent to the University. Please know that we appreciate your interest in FIU and encourage you to continue to visit our website in search of other promising career opportunities at We wish you much success in your career search and thank you for considering Florida International University. Recruitment Services Division of Human Resources (305) Status: “Not Referred by HR”/ Not Selected by Hiring Manager

HR Relations Overview

HR Relations Presidential Salute S.T.E.P.P. – Essential Leadership Traits for Every Leader TLC Brigade Food Bank Relay For Life Athletics - Super Saturday

Presidential Salute Program Who can nominate? Faculty, Staff, Students and External Constituents Why is this program important? Peer recognition is important and something we can all do! How do I nominate someone? Visit DHR website - Click on “Resources” Click on “Presidential Salute”

S.T.E.P.P.

TLC Brigade – Food Bank

TLC Brigade – Relay for Life

Athletics – Super Saturday

Living Wage Increases

The Living Wage is set in accordance with the Department of Health and Human Services guidelines published in the Federal Register. In order to maintain the same salary progression on our salary grades, all pay range minimum salaries were increased by $300. All employees’ whose minimum salaries were below the new minimum received an adjustment to the new minimum effective February 4, 2011.

Living Wage Increases The new pay grade ranges are on the HR website 222 employees were impacted by this adjustment Financial Planning will transfer funding for E&G increases Funding for non-E&G increases will come from departmental budgets HR will notify employees and their corresponding HR Liaison

Other Updates

HR will send Vice Presidents the PEP delinquency reports. HR Liaisons will also be copied. Executive Area Budget Managers must approve EV4 access requests. Tonja Moore is the EABM for Academic Affairs.

Upcoming Events/Deadlines Event Athletics - Super Saturday S.T.E.P.P. Event: Essential Leadership Traits for Every Leader Student Employee of the Year Award Nominations Due Location Athletics Facilities Graham Center Ballrooms BBC, Wolfe University Center Ballroom B PC 224 Date/Time Saturday, February 19 Tuesday, February 22 Noon Friday, February 25 1:00 p.m. Monday, February 28

Upcoming Events/Deadlines Event Relay For Life Diversity Week Student Employment Week Faculty and Staff Spring Picnic Location Ryder Business Building Various MMC, In front of MARC building Date/Time Friday, March 4 6:00 p.m. Monday, April 4 –Friday, April 8 Monday, April 11– Friday, April 15 Saturday, April 16

Wrap Up Questions or Comments?