HQ Renovation All Hands Les Newell, Deputy Director Facilities and Administrative Services Division August 13, 2013

Agenda Welcome— Les Newell, Deputy Director, Facilities and Administrative Services Division Renovation Update Eye Street/HQ Relocation Reminders Arnold Rotruck, Paxton Van Lines Packing Guidelines Proper Crate Lifting/Stacking Paul Raudenbush, Chief, Headquarters Security Information Security Classified and SBU Information Safe Relocation

Renovation Safety NASA employees are not authorized to visit the renovated floor during construction Safety precautions are required for authorized personnel

HQ Renovation Update New Galley Areas 3 per floor (West, Center, East) Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area Toasters (2)

Typical Floor Layout New glass front and doors for offices. Shows frosting to the 65 inch level.

Typical Floor Layout

HQ Renovation Update Office Lighting Dimmer Switch Infra red Sensor Individually controlled Dimmer Switch Adjust to personal preference Programmed by office Infra red Sensor Activate lighting upon entering Automatically turn off 15 minutes after exiting

HQ Renovation Update Lighting Override Switch Core lease hours 6am – 6:30pm Lights blink 10 minutes prior to shut off After 6:30 pm override switch must be turned on Luminescent signage above override switch Lights will remain on for 30 minutes 30 minute timeframe is a LEED requirement Locations (north and south) West Center East

HQ Renovation Update New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2

Design Advantages HVAC wall units will be used properly and help balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to increase productivity Reduce overall energy usage

LEED Certification Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification Construction Interiors LEED Silver Certification Requires a partnership between landlord and NASA

LEED Certification NASA can receive LEED points toward certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use

Change Management Space Modification Requirements Space Modification Requests Now Include Reengineering of Existing Mechanical, Electrical and Data Systems HVAC system cannot be modified as easily Additional VAV boxes may need to be installed Reengineering of Existing Life Safety Systems Development of Construction Documents District of Columbia Permitting Application Review and Approval Process

Evacuation Procedures New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system If an alarm sounds, listen, then act quickly HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations. If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds. Anyone in the HQ building needing evacuation assistance should report to the galley area on their floor when notified of an emergency requiring evacuation. Special needs monitors will report to the galley areas to provide evacuation assistance during an emergency.

Evacuation Procedures Verify your evacuation routes and staging area, regardless of where you are in the building. If you need assistance evacuating, report to the freight elevator galley area on whatever floor you are on. Once out of the building, do not return until the “all-clear” is given. Follow directions given by the ICP, Emergency Management, Security, and Building Monitors. Anyone in the HQ building needing evacuation assistance should report to the galley area on their floor when notified of an emergency requiring evacuation. Special needs monitors will report to the galley areas to provide evacuation assistance during an emergency.

1201 Emergency Evacuation Staging Area 3rd Floor Staging 4th Floor Staging

Evacuation Staging Areas

Organization POCs Office of Communications Patrice Williams (Primary) Gwen Pitman (Alternate) Office of Evaluation, Office of Strategy Formulation, and Office of Agency Council Staff Michelle McNair Science Mission Directorate Karsheila Henderson (Primary) Gerald Smith (Alternate) Astrophysics Division Sheila Gorham Earth Science Division Diane Johnson 8-12 crates will be provided to employees. Additional crates will be available if needed.

Organization POCs Heliophysics Division Glenda Butzke James Webb Telescope Program Office Carol Reid Joint Agency Satellite Division Planetary Science Division Jacqueline Mackall Resource Management Division Strategic Integration & Management 8-12 crates will be provided to employees. Additional crates will be available if needed.

Eye Street Location Swing space located at 1201 Eye Street, NW Occupancy on the 3rd/4th floor of 1201 Shuttle service will be provided between Eye Street and HQ Metro Center and McPherson Square within two blocks Parking applications must be submitted to Rose Butler Application available on HQ Renovation webpage: http://fasd.hq.nasa.gov/docs/Central_Parking_Monthly.pdf Of the employees relocating to Eye Street 45, plus one employee with a motorcycle space, currently have parking spaces here at HQ. 70 spaces will be available at Eye Street.

Shuttle Schedule Departing Eye Street at 7:30 AM Departing HQ at 7:30 AM Depart  Arrive  1225 Eye St, NW NASA HQ’s 7:30 a.m. 7:50 a.m. 8:00 a.m. 8:20 a.m. 8:30 a.m. 8:50 a.m. 9:00 a.m. 9:20 a.m. 9:30 a.m. 9:50 a.m. 10:00 a.m. 10:20 a.m. 10.30 a.m. 10:50 a.m. 11:00 a.m. 11:20 a.m. 11:30 a.m. 11:50 a.m. 12:00 p.m. 12:20 p.m. Lunch 1:30 p.m. 1:50 p.m. 2:00 p.m. 2:20 p.m. 2:30 p.m. 2:50 p.m. 3:00 p.m. 3:20 p.m. 3:30 p.m. 3:50 p.m. 4:00 p.m. 4:20 p.m. 4:30 p.m. 4:50 p.m.   Depart  Arrive  NASA HQ’s 1225 I St, NW NASA HQ 7:30 a.m. 7:50 a.m. 8:00 a.m. 8:20 a.m. 8:30 a.m. 8:50 a.m. 9:00 a.m. 9:20 a.m. 9:30 a.m. 9:50 a.m. 10:00 a.m. 10:20 a.m. 10.30 a.m. 10:50 a.m. 11:00 a.m. 11:20 a.m. 11:30 a.m. 11:50 a.m. 12:00 p.m. 12:20 p.m. Lunch 1:30 p.m. 1:50 p.m. 2:00 p.m. 2:20 p.m. 2:30 p.m. 2:50 p.m. 3:00 p.m. 3:20 p.m. 3:30 p.m. 3:50 p.m. 4:00 p.m. 4:20 p.m. 4:30 p.m. 4:50 p.m.  

Move Information Moving materials will be delivered two weeks prior to move Crates will be provided on August 20th Cardboard boxes have been delivered to organizations for early packing Organization Cabinets File and Supply Cabinets Completely emptied Securely tape key to top of cabinet Paxton labels must be applied Overhead Cabinets Key left in overhead lock 8-12 crates will be provided to employees. Additional crates will be available if needed.

Move Information Office keys Employees will return keys to the POC in the provided key envelope and complete key issue request card Key envelope (office keys) Must be turned into the locksmith the day before the organization telework day White key request cards for (final/temporary location) must be turned into the locksmith by Friday, August 23rd (or sooner) Office key distribution will occur within the organization office space and coordinated through the organization POC beginning September 5th 8-12 crates will be provided to employees. Additional crates will be available if needed.

Move Guide Provided to POCs in Move Kit

Move Information Employees MUST be packed & ready to move by 5:00 pm the day before move date - ITCD will pack computer and phone equipment Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information. 8-12 crates will be provided to employees. Additional crates will be available if needed.

Key Dates Delivery of moving crates Tuesday, August 20th Individual packing beginning Tuesday, August 20th (or sooner) White key request form Friday, August 23rd Organization Move/Telework Days Thursday, September 5th Astrophysics Division Resource Management Science Mission Directorate Strategic Integration Management

Key Dates Friday, September 6th Earth Science Division Joint Agency Satellite Division Friday, September 6th (Employees temporarily located at GSFC) Heliophysics Division Planetary Science Division Saturday, September 7th (Extreme Teleworkers) Earth Science Planetary Science Strategic Integration and Management

Key Dates Saturday, September 7th (Telework, Monday September 9th) Planetary Science Division Heliophysics Division Monday, September 9th (Employees temporarily located at Eye Street) Earth Science Division Monday, September 9th (Employees temporary move to 2nd floor) Office of Communications Tuesday, September 10th (Employees temporary move to Eye Street) Agency Council Staff Office of Evaluation Office of Strategic Formulation

Packing Guidelines Packing with the Pax Box System Stack and pack Build and stack Legal/Letter/Hanging Files Stack and pack Label Placement and Removal Proper lifting/stacking

Protect Information that Warrants it! Information Security Classified Information Sensitive But Unclassified Information Identifiable markings to indicate sensitive information SBU Cover Sheet SBU Bins/Burn Bags Securing Burn Bags Storage and Pick Up Locations Safe Relocation Protect Information that Warrants it! Of the employees relocating to Eye Street 45, plus one employee with a motorcycle space, currently have parking spaces here at HQ. 70 spaces will be available at Eye Street.

HQ Renovation Facilities Points of Contact Project Manager Brian Smith: brian.s.smith-1@nasa.gov Assistant Project Manager John Ferri: john.a.ferri@nasa.gov Move Coordinators Malicha Day: malicha.a.day@nasa.gov Stacey Brock-Watkins: stacey.brock-watkins@nasa.gov Vera Zislin: vera.zislin@nasa.gov Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html

Questions

External Swing Space Occupants 1201 Eye Street, NW 3rd Floor Office of the Chief Health and Medical Officer Office of Safety and Mission Assurance (Partial) 1201 Eye Street, NW 4th Floor Office of Strategic Infrastructure 1225 Eye Street, NW 12th Floor Office of the Chief Information Officer