Notice of Award Property Management

Definitions Equipment VS Supplies Equipment - Tangible nonexpendable personal property having a useful life of more than one year and an acquisition cost of $5000 or more per unit. Equipment - Tangible nonexpendable personal property having a useful life of more than one year and an acquisition cost of $5000 or more per unit. Supplies - All personal property excluding equipment, intangible property. Supplies - All personal property excluding equipment, intangible property.

Examples Equipment & Supplies Equipment Vehicles Vehicles Boats BoatsSupplies Computers Computers Binoculars Binoculars Radios Radios

Equipment Regulations State Governments Other Governments Nonprofits and Institutes of Higher Education Dollar Limit $5,000 or more/unit and useful life of more than 1 year $5,000 or more/unit and useful life of more than 1 year $5,000 or more/unit and useful life of 1 year Title Upon acquisition vests with recipient See 7 CFR (a) Upon acquisition vests with recipient See 7 CFR Upon acquisition vests with recipient See 7 CFR (a) Use Per State rules and regulations See 7 CFR (b) May use for length of project or for other Federal project See 7 CFR c May use for length of project or for other Federal project See 7 CFR Disposal As per State laws and procedures unless APHIS chooses to transfer or take title See 7 CFR (b) Current fair market value under $5,000--no obligation to APHIS. If $5,000 or more may be retained or sold, but a pro rata share is due APHIS. See 7 CFR (e) (2) Recipient should request disposition instructions from APHIS See 7 CFR (g) Management Requirements Subject to State laws and procedures. See 7 CFR (b) See 7 CFR (d) See 7 CFR (f)

Types of Property Management Property Purchased by Cooperator Property Purchased by Cooperator Federal Loan of Property Federal Loan of Property

Agreement Articles The following are articles that include equipment and property language: Article 4 – Cooperator Responsibilities Article 4 – Cooperator Responsibilities M. Computer Equipment M. Computer Equipment O. Radio Equipment O. Radio Equipment P. Maintain system inventory P. Maintain system inventory Q. Inventory Reports Q. Inventory Reports X. Providing equipment to perform activities X. Providing equipment to perform activities

Agreement Articles cont’d Article 13 – Title To Equipment Article 13 – Title To Equipment Transfer of title Transfer of title Article 17 – Federal Vehicle Management Article 17 – Federal Vehicle Management To be used only when APHIS owned or leased vehicles are loaned to or used by Cooperators To be used only when APHIS owned or leased vehicles are loaned to or used by Cooperators Article 18 – Buy American Act Article 18 – Buy American Act Purchase of equipment Purchase of equipment

Property Forms These forms are for Federally Loaned and Used vehicles Report of Transfer or Other Disposition or Construction of Property (Form AD-107) Report of Transfer or Other Disposition or Construction of Property (Form AD-107) Report of Unserviceable, Lost, Stolen, Damaged or Destroyed Property (Form AD-112) Report of Unserviceable, Lost, Stolen, Damaged or Destroyed Property (Form AD-112) The ADODR would be responsible for filling out the forms above.

Vehicles The ASC has developed specific language to include in agreements when vehicles are being purchased or loaned. It is important for the ADODR to work closely with their agreement specialist when vehicles are involved so the proper language can be included in the agreement.

Vehicles cont’d The Agreement Language addresses: Registration and Title Information Registration and Title Information Property Damage & Personal Injury Property Damage & Personal Injury Property Management & Reports Property Management & Reports Routine Maintenance & Repair Routine Maintenance & Repair Vehicle and other Property Forms Required Vehicle and other Property Forms Required Physical Inventory Physical Inventory Security and Lost, Stolen or Damaged Property Security and Lost, Stolen or Damaged Property Disposition Disposition

Vehicle Resources & Forms Resource Resource APHIS Motor Vehicle Fleet Management Manual APHIS Motor Vehicle Fleet Management Manual APHIS Personal Property Manual APHIS Personal Property Manual Forms ( For Federally Loaned and Used Vehicles ) Forms ( For Federally Loaned and Used Vehicles ) Vehicle Condition Questionnaire (MRP-315-R) Vehicle Condition Questionnaire (MRP-315-R) Annual Vehicle Inspection Checklist (MRP-65) Annual Vehicle Inspection Checklist (MRP-65) Daily Vehicle Use Record (OF-108) Daily Vehicle Use Record (OF-108)

Surplus & Disposition These topics will be discussed during the Closeout portion of the meeting.