Word Processing and Desktop Publishing: Printing It Chapter 12

Objectives Explain the need for word processing List and describe the basic features of word processing programs Describe spelling checkers and thesaurus programs Explain the value of collaboration using word processing and the Web Describe the advantages of desktop publishing Describe desktop publishing terminology

Contents Word Processing Desktop Publishing Ergonomics

Word Processing Software that assists in preparation and printing of text documents Functions –Create –Edit –Format –Store –Retrieve –Print

Word Processing Features Insertion point –Where will the next typed character appear? Scrolling –Screen is window into document –Brings other parts of document into view

Word Processing Features Word wrap –Automatically determines when to go to a new line – to signal end of paragraph Easy corrections – –Undo –Insert vs. overwrite mode

Basic Window Menus –Reveals pull-down menus –Select command Toolbar –Buttons

Formatting Features Vertical centering Line centering Margins –Default can be changed –Automatic reformatting of text Tabs Indentation Adjust the physical appearance of the document

Formatting Features

Justification –Fully justified –Left justified – ragged-right –Right justified – ragged-left Line spacing Bullets and Numbering

Formatting Features Style –Boldface –Italic –Underline Fonts –Serif –Sans serif –Scalable –Color –3-D effects

Formatting Features Squeeze or stretch a document –Adjust the margins –Change the line spacing –Try different fonts and sizes

Other Features Print envelopes Search / find Find and replace Pagination Print preview Footnotes / endnotes Headers and footers

Other Features Working with Text Blocks Text block – unit of text Marking –Selection –Reverse video display Moving – Cut and pasting Copying – Copy and pasting Deleting

Other Features Spelling Checker –Checks against its dictionary –Provides possible correct spellings for an unrecognized word –Custom dictionary

Other Features Thesaurus –Synonyms –Antonyms

Other Features Save as HTML

Desktop Publishing Design sophisticated pages Combine –Charts –Graphics –Text –Headlines Produce professional-looking document

Font Shape of letters Printer internal fonts Soft font selection from a font library

Font Weight Style Point size –Point – 1/72 inch –Measured from top of highest rising letter to bottom of lowest descending letter

Font Combine fonts cautiously –Vary size and style to improve appearance –Too many or clashing fonts will detract from appearance Use 2-3 fonts per document Limit the use of decorative or unusual fonts for signs and titles Use different sizes and styles of one font to distinguish between different heading levels

Font Never type text body in all capital letters Do not use type that is too small to read Use a sans serif font only for short text passages Use italic of boldface for emphasis rather than underlining

Leading and Kerning Leading –Space between the lines of type –Vertical measurement from base of one line to base of next –Measured in points Kerning –Space between characters –Each font has a default kerning

Halftones Resemble photographs Made up of black dots on white paper Varying the number and size of dots produces gray shades Reducing the size of the dots makes halftone clearer

Page Composition Programs Design each page on the screen Specify –Number and width of columns –Where graphic objects and headlines are to be placed Insert graphics and text Move blocks of text and pictures around on your page Usually includes –Templates –Clip art

Ergonomics Study of the interaction of humans and machines

Ergonomic Equipment Pneumatically adjustable chair with 5 base feet Tile and swivel monitor Distance from the eyes to the screen Angle of the arms and wrists

Ergonomics Types of Injury Repetitive stress injury (RSI) Eyestrain Back problems

Ergonomics Tips to Prevent Injury Reduce glare –Window –Glare deflector –No overhead lights Avoid arm and wrist fatigue –Place keyboard in low position –Do not bend wrists –Use a wrist rest

Ergonomics Tips to Prevent Injury Support your lower back with the appropriate seat Sit with your feet firmly on the floor Enlarge fonts while editing then return them to their normal size

Ergonomics Tips to Prevent Injury Take a break –Rotate your wrists –Roll your shoulders –Stretch –Walk around at regular intervals Short finger nails

Ergonomics Psychological and Environmental Factors Long commutes Dissatisfaction with management Stressful events in one’s personal life