 Induction training to cover H & S  Hazards in the workplace and measures taken to ensure safe practice  The procedure to be followed when an accident occurs and appropriate documentation  What the organisation must do to ensure the safety of people, property and information  Current UK health and safety legislation

 Induction Training is training given to new employees to introduce them to the organisation.  During induction training, employees will be made aware of the organisation’s Health and Safety Policy. They will also learn about the company they are going to work for

Health ProblemWhat could be done to prevent it Headaches and eyestrain Use of anti-glare screen Reposition VDU away from direct light Close blinds Arrange regular eye tests and pay for glasses Regular breaks and changes in activity Backache and RSI (repetitive strain injury) Use wrist rests Use adjustable chair with castors Regular breaks or changes in activity Check layout of workstation StressEnsure the operator has been trained Check operator’s workload

 A hazard is a situation which could cause an accident  Most accidents are caused by:  Slips or trips (trailing cables, things left lying around)  Falling (eg trying to reach high up)  Poor lifting or handling

 Position desks to avoid trailing cables or use a cable management system  Position filing cabinets away from the door  Never store heavy materials in hard-to-reach places  Mop up spilt liquids and always use a danger sign  Keep passageways free from obstacles

 Keep liquids away from computer equipment  Never overload power sockets  Report faults immediately  Empty bins regularly  Smoke only in designated areas  Never obstruct or prop open fire doors

 Never attempt to fix equipment unless fully trained  Report loose floorings  Employees should always keep their own work areas tidy

 Complete an Accident Report Form  Complete the Accident Book

Accident Report Form Name of injured person Amy Taylor Date of birth 16 September 1988 Position Finance Manager Date and time of incident 22 June 20**, am Brief description of accident Tripped over cable Place of accident Reception Details of injury Broken wrist, sprained ankle Treatment given Ice pack of wrist and ankle Hospital? Taken to A and E Name/s of witness Chloe Pearson, Receptionist and James Smith, cleaner Signed …………………………………………. Date ……………………………….

ACCIDENT BOOK DateTimeLocationName of injured person WitnessDetails of accident and action taken 3/5/1*3.30 pmSales deptKirsty CampbellJohn Galbraith Tripped over a bag which had been left lying on the floor. Taken to hospital 10/6/1*10.30 amReceptionAngela SmithPeter MacDonald Tripped over vacuum cleaner cable. Hurt knee – ice pack applied and taken to hospital These forms may be stored on the internal network (intranet) which would allow employees to access it and complete it from their computers. It is a legal requirement that organisations keep a record of all accidents which occur in the workplace – if too many occur, they may have to be investigated by the Health and Safety Executive.

 People  All visitors report to reception and wear badges  Other doors locked or security controlled  Gates locked and fences erected  Property  All equipment security marked and logged  CCTV throughout school  Alarms set at night  Windows closed and blinds shut  Information  All users require username and password  Pupil paper information is stored in locked filing cabinets  Electronic data is stored on click&go which requires login and password  Password must be changed at least 4 times a year  Backups made every night  Anti-virus software used all the time

Employees  staff should wear identification badges when in the workplace  Issue badges to all visitors  Staff should wear uniform/dress code to identify themselves with the organisation  Staff should not leave doors unlocked which could allow unauthorised access to the building Organisation  Install an intercom, entry phone or buzzer at the entrance to control and monitor who gains entry to the building  Have a reception desk at the main entrance to record who enters and leaves the building  Ensure the reception desk is always manned

Employees  staff should make sure that they close security doors properly behind them  Do not leave valuable equipment lying around and personal valuables should be kept in a locker or locked drawer  Don’t trail cables along the floor as expensive equipment could be knocked over and damaged Organisation  Record the serial numbers of all machines to allow identification if they are stolen  Equipment should be marked with ultra violet pen to identify it if stolen  Keep blinds closed so that no one can see into the rooms containing expensive equipment  Install CCTV and alarm systems throughout the building  Ensure all doors and windows are locked  Employ a security guard

Employees  staff should lock their computers or log off when leaving their desks  When working in public areas, have the computer screen turned away so that no one can see confidential information  Never change personal data (eg customer details) without permission to do so Organisation  Restrict access to areas where confidential information is kept  All staff will be issued with passwords. These passwords must be kept private and be changed regularly  All staff should be given a login name which gives them the appropriate level of access eg management will have greater access than assistants  Provide lockable storage systems for confidential information eg filing cabinets  Confidential s may be encrypted to prevent interception  Install anti-virus systems and firewalls to prevent damage and illegal access to information

 Health and Safety at Work Act  Health and Safety (Display Screen Equipment) Regulations  Health and Safety (First Aid) Regulations  Fire Precautions (Places of Work) Regulations

Organisation must  provide safe entrance and exit  provide health and safety training  provide safe, properly maintained equipment  provide protective clothing Employee must  take care for own health and safety and others in the workplace  co-operate with employer on health and safety matters  do not misuse or interfere with anything provided for health and safety

Organisation must  analyse workstations to assess and reduce risks  provide users with training  Give regular rests or changes of activity  arrange eye tests and pay for spectacles if required for computer  Provide adjustable seating – height, back, castors, swivel, 5 legs  Instal blinds on windows

Organisation must:  Appoint someone to take charge of first-aid arrangements  Train a first-aider  Provide a first aid box  Record all incidents

 Organisations must:  Assess fire risks  Provide fire-fighting equipment  Check and maintain fire equipment  Provide warning systems  Train employees in fire procedures  Regularly check procedures (regular fire drills would check timings and routes)

This is the government body which checks the health, safety and welfare of employees within organisations. If an organisation doesn’t follow health and safety law, the executive can:  Serve an improvement notice – tell the organisation what they need to do to improve  Serve a prohibition notice – close down premises which are a severe risk  Prosecute – fine or imprison

 Data Protection Act  Copyright, Designs and Patents Act  Computer Misuse Act

 fairly and lawfully processed  used for the registered purpose only  adequate, relevant and not excessive  accurate  kept for no longer than is necessary  kept securely  processed in line with the individual’s rights  transferred outside the EU only if the individual’s rights can be assured This Act protects Personal Data, ie data about living individuals. Personal Data must be: Data must be made available to the data subject (the individual) upon request If an organisation doesn’t comply, they can be fined

Premises can be searched and the organisation or individuals heavily fined for using anything illegally Covers copyright software – so organisations must pay for any software they use Books, songs, films, software belong to the author/composer – anyone wishing to use it must either pay or get the permission of the owner This act protects the individual’s ownership of something they have created …

It is illegal to:  Access computers without permission – hacking  Access computers with the intention of committing an offence  Access computers to change details without permission This Act prohibits unlawful access to computer systems