Mid Career Training to MTS

Use of pigeon in the reign of Mughal Raj HISTORY of Post Office Use of pigeon in the reign of Mughal Raj Messengers were used by many kingdoms to convey message Runners (carrying spear with bell) India Post the oldest organization came into existence in 1854 i.e. 160 years old

OUR DEPARTMENT(History) Rest Houses located in forest areas were known as Dak Bungalow, where the Dak runners used to take rest. In British Era, Collector used to hand over the charge of district to the Postmaster. Postal Department started to use the services of Railways for carrying mail from 1854 when Railways started its service from Thane to Mumbai. PPT1.1.2 Rule No :

OUR DEPARTMENT India Post is the Largest and Oldest Postal system in the world. DOP comprises of two wings i.e. Postal & Railway Mail Service. It is having a net work of 1,54856 Post Offices out of which15736 are in urban and 1,39164 are in Rural areas known as Branch Post Offices A Post office serves 21.23 Sq. KMs. covering 8086 people on an average in India----25481 in urban and 6124 in rural. PPT1.1.2 Rule No :

OUR DEPARTMENT DOP is one of the oldest department of central government i.e. Govt. of India. It is the largest postal network in the world. DOP works under Ministry of Communication and Information Technology with its H.Q.at Dak Bhawan, New-Delhi. We feel proud to be the part of one of the most honest and dedicated work force in India. PPT1.1.2 Rule No :

BRAINSTORMING

India Post

Our Vision: India Post’s products and services will be the customer’s first choice.

Our Mission To sustain its position as the largest postal network in the world touching the lives of every citizen in the country. To provide mail parcel, money transfer, banking, insurance and retail services with speed & reliability. To provide services to the customers on value – for – money basis. To ensure that the employees are proud to be its main strength and serve its customers with a human touch. To continue to deliver social security services and to enable last mile connectivity as a Government of India platform.

LOGO OF INDIA POST

BRANDING India Post logo a visual link in communication It’s the corporate identity of India Post Wings show conscious efforts to maintain continuity of communication Its represents dynamism, Speed, elevation, aspiration and action Bhartiya Dak in Hindi & India Post in English depicts corporate name Red colour its traditional association with postal services & embodies passion, power & commitment Orange communicates hope, joy & happiness

Exercise Solve EXERCISE 1.1.1

Organizational Structure Ministry Of Communication & IT Ministry Of State (C) Secretary / Director General /Chairman Postal Service Board Member (Technology) Member (Personnel) Member (PLI) & Chairman (Investment Board) Member (HRD)) Member (Operations) Member (Planning) Joint Secretary & FA DDG, ADG

Chairman Postal Services Board Secretary / D. G. Posts / Chairman Postal Services Board Postal Service Board Base Circle 56 APO 99 APO FPO Circle CPMG PTC REGION DIVISION SUB Div HO SO BO RAKNPA PLI directorate BD Directorate

Administrative Structure INDIA STATE DIRECTORATE CIRCLE REGION Chief Postmaster General Director General Posts Postmaster General POSTAL DIVISIONS SSPO’s / SPOs DISTRICTS CIRCLE STAMP DEPOT POSTAL STORE DEPOT MAIL MOTOR SERVICE RMS DIVISIONS ARMY POSTAL SERVICE P & T Dispensary Superintendent Superintendent DISTRICTS Manager POSTAL SUB DIVISIONS IP / ASP RMS SUB DIVISIONS IRM / ASRM

Administrative Structure … The country is divided into 22 Postal Circles headed by CPMG / Principal CPMG. Each Postal Circle is divided into Regions. A Postmaster General is in charge of each region. Every Postal Region has Postal and RMS divisions. SP/SSP is the head of the Postal Division. SRM/SSRM is the head of RMS Division. Each Circle will have Circle Stamp Depot., which gets stamps from Security Press and distribute it to Head Post Offices. Postal Stores Depots in different regions of the Circle supply forms and stationery to Postal and RMS offices.

Operational Structure (Postal) HEAD POST OFFICE DEPARTMENTAL TOWN SUB OFFICES DEPARTMENTAL RURAL SUB OFFICES EXTRA DEPARTMENTAL BRANCH POST OFFICES (In Rural Area)

OPERATIVE SET UP - POST OFFICES Head Office – It is the Chief of a group of PO’s consisting of itself and its subordinate offices called SO’s & BO’s. The Monetary transactions of the group are consolidated in the Head Office. It may be in charge of a Higher Selection Grade (HSGII) Postmaster, HSG-I Postmaster or a Senior Postmaster (Gazetted). The principal HPO at the circle Head quarters is called General Post Office (GPO) Sub post office It is a Post Office subordinate to a H.O. Its monetary transactions are incorporated in the accounts of its H.O. The Officer in charge of a SO is called Sub Postmaster (SPM)

‘C’ class SO: A SO without PA only with one SPM. Types of Sub Post Offices - ‘C’ class SO: A SO without PA only with one SPM. B class SO: SO with one SPM and one PA A class SO: SO with one SPM and two PAs. LSG SO: SO with one SPM and three or more PAs Town SO: A sub office in a town or its suburbs where there is also a Head Office.

Night Post Office : Some important Post Offices have extended working hours up to 8.30 pm on weekdays. On Sundays and holidays they work for limited hours but not beyond 6.00 pm. Such post offices are called Night Post Offices. Branch Office – Lower than in status than Sub Office. It is in direct account with a Head Office or a Sub Office. The monetary transactions of BO are incorporated in the accounts of its Account Office.

A Post office which does not perform delivery work. Army PO - No-delivery PO - A Post office which does not perform delivery work. Army PO - These Post Offices serve defense personnel. These are also known as Central Base PO. There are two CBPO. One at Delhi (1 CBPO or c/o 56 APO) and other at Calcutta (2 CBPO or c/o 99 APO) HO status. FPO - Field POs are coming under 1 CBPO or 2 CBPO. Sub Office status. Foreign PO - Foreign POs deal with the incoming and outgoing foreign mail.

Exercise Solve EXERCISE 1.1.2

Operational Structure (RMS) RECORD OFFICE HEAD RECORD OFFICE SUB RECORD OFFICE SORTING MAIL OFFICE TRANSIT MAIL OFFICE MAIL OFFICE SECTIONS

7 Total Number of Postal Training Centres 6 POSTAL NETWORK AT A GLANCE (As on 31-3-2012 ---------------------------------------------------------------------------------------------------------------- 1 Total Number of Postal Circles 22 2 Total Number of Postal Regions 37 3 Total Number of Postal Divisions 442 4 Total Number of Circle Stamp Depots 17 5 Total Number of Postal Store Depots 46 6 Total Number of RMS Divisions 68 7 Total Number of Postal Training Centres 6 8 Total Number of Post Offices in the Country 154,822 9 Total Number of Post Offices in Rural Areas 139,086 10 Total Number of Post Offices in Urban Areas 15,736 11 Total Number of GPO 24 12 Number of Head Post Offices 810 13 Number of Sub Post Offices 24,634 14 Number of ED Branch Post Offices 129,374 15 Number of Delivery Post Offices 146,888 16 Number of Post Offices with Telegraph facility 285 17 Number of Night Post Offices 161 18 Speed Post Sorting Hubs in the Country 89 19 Total Number of Countries covered under International Speed Post (Merchandise & documents - both) 74 20 Number of Countries covered under International Speed Post (documents only) 24 21 Population served by a Post Office in 2012 $ 7,956 22 Population served by a Post Office in 2012 (in Rural Area) $ 6,061 23 Population served by a Post Office in 2012 (in Urban Area) $ 24,704 24 Area served by a Post Office (Sq. Km.) in 2012 21.23 25 Average distance to be travelled for Postal facilities (in Km.) 2.60 $ as per estimated population 2012

Postal Accounts Offices: Our department handles huge amount of cash which either belongs to the customers or which has to be credited to the government accounts. For the purpose of auditing the accounts of the department of post there are postal accounts offices. Here is a list of all the Postal Accounts Offices, their abbreviations and their jurisdiction. Every Head Post Office should send periodical returns of various accounts items to the Accounts Office of its area.

Name of Postal Accounts Office Area Abbreviation 1 Ambala Haryana A B 2 Ahmedabad Gujarat AH 3 Bangalore Karnataka BG 4 Bhopal Madhya Pradesh BH 5 Calcutta West Bengal C 6 Cuttack Orissa CK 7 Delhi Delhi D 8 Hyderabad Andhra Pradesh H 9 Jaipur Rajasthan J 10 Kapurthala J & K, Punjab K 11 Lucknow Uttar Pradesh L

Name of Postal Accounts Office Area Abbreviation 12 Chennai Tamilnadu CH 13 Nagpur Maharashtra, APS N 14 Patna Bihar, Jharkhand P 15 Sundernagar Himachal Pradesh S 16 Tiruvananthapuram Kerala T 17 Guwahati Assam G 18 Jammu Tawi J & K JT 19 Raipur Chattisgarh R 21 Shillong North Eastern SH 22 Dehradun Uttarakhand DE

Accounting network of the post offices Postal Account office Responsible for incorporating account of all HOs in circle Head Post Office Supplies cash, stamp, IPOs, certificates, passbooks, recpt bks Consolidation of account of subordinate offices Sub Post Office SO is placed in account with HO Branch Post Office Having limited powers of Saving Bank and Booking of postal articles Can be directly under Sub Office which is called its Account Office Submits its Daily A/C to Head Post Office Submits Daily Account to its account office i.e. SO Sub account branch of account office monitors its functioning Consolidate the transactions of BO also into its accounts Submits returns and accounts to concerned PAO

Exercise Solve EXERCISE 1.1.3

Thank you !