2012 WS/FCS Art Council Campaign Arts Council Representative (ACR) Training Milton Rhodes Center for the Arts January 19, – 5 pm

To access the “login” screen, “click” the link from the WSFCS Homepage (located in the header)

Use the password that you use for

Donors will only have access to these areas on their page. Donors will click on the grey button to get to their donation page.

After completing the form, a donor MUST click “Submit or Update”. That takes them to a “print” screen where they can print their form, sign it, and give it to their ACR along with any applicable monies. Credit card donors can “black out” their card number ACR’s will use this copy for balancing with their tally sheet and submit to AC along with tally sheet. You MUST have a form for every donor

ACR’s can see who has or has not given Use this report to help you follow-up with staff (i.e. Reminders, Thank You’s, etc.) This is for ACR use – do not send this form to The Arts Council. Pledges By Location DSP/UPD/PRNT PLEDGES DSP/UPD/PRNT PLEDGES

Balancing the Tally Sheet SCHOOL/DEPT TALLY SHEET It is very important that ALL individual donations/pledges show up on the tally sheet. You MUST have a pledge form for every individual on the tally sheet and every form you have MUST appear on the tally sheet. EXCEPTION – any monies collected as special fundraisers or from individuals other than employees, won’t be included on the tally sheet – just make sure those monies are clearly identified when you submit them to the Arts Council. Donor names will appear here

Packets must be ready for pick up no later than 8:00 am March 1 st An Arts Council representative will pick up the packet. Please make sure the following items are enclosed:  School Tally Sheet (NO hand-written entries)  A pledge form for EVERY donor that appears on your Tally Sheet  Have packet ready for p/u by 8am, March 1 st in your school’s front office If you have questions, please contact: Katrina or Ellen or Campaign Pledge Packet DO NOT MAIL Finalizing the Campaign Print the tally sheet for your school “balance” it with the pledge forms. Place the tally sheet, pledge forms and monies in the “Campaign Pledge Packet” envelope. Place the envelope in your school’s front office NO LATER THAN 8:00 am March 1 st Campaign ends February 29 th

Tip Sheet (keep this close at hand)