State Employee Charitable Campaign (SECC) Coordinator Training SECC Chairs: President William and Mrs. Mary Henrich

President and Mrs. Henrich A message from Dr. and Mrs. Henrich, 2014 Chairs Please click on the photo below.

Campaign dates: September 2 – October Goal: $400,000

Why participate in the SECC? Your gift is tax-deductible Take part in the Health Science Center’s mission of community service Provide support to friends, family and neighbors in need It feels good to know that you helped someone in need Give to say thank you – because someday someone’s gift may affect you

Why does our community need help? In San Antonio: – The poverty rate is almost 20% – Only 75% of students graduate from high school – 2,500 people are homeless every night – Nearly half of homeless people are families with children

Facts about your gift $2 PER MONTH for one year: provides meals for a homebound senior citizen for two weeks. $5 PER MONTH for one year: provides teaching materials for 30 at-risk students for one school year. $10 PER MONTH for one year: provides one mammogram for an uninsured woman. $20 PER MONTH for one year: provides food for one guide dog in advanced training. $45 PER MONTH for one year: provides 11 days of food and shelter for a homeless person. Find more facts at

SECC Website The Coordinator Material tab provides you with: – All necessary materials, available for printing – Instructions for making an online donation – SECC flyers ready to print and post in your department – Important dates – A list of contacts and other coordinators – A template letter for you to use when asking your employees to give

Other features of the SECC Website Provides a direct link to the donation site Provides you with a listing of all SECC agencies Provides detailed information about fundraisers Features SECC Spotlight: stories and videos about employees who have benefitted from the SECC

How to make an online donation Campaign Code: UTHSCSA2014 Username: Your computer login (typically your login name) Password: UTHSCSAmmdd (include your birth month and day) – Example: If your birthday is Dec. 7, your pass word is UTHSCSA1207 – Two digits are required for the month and the day, so add a 0 when necessary

SECC Online Donation Process Click Pledge Now. It is located on the top and bottom of the page, and as an orange hyperlink in the body of the message.

SECC Online Donation Process Select your method of payment. Then click Continue.

SECC Online Donation Process Payroll Deduction: Click the amount button and/or enter the amount you desire. Click Continue. Credit Cards: Fill in the amount, increment type for total annual gift and your credit card information. Click Continue.

SECC Online Donation Process Please note: When you arrive on this page, you MUST Locate an Agency first, then fill in your dollar amount or percentage.

SECC Online Donation Process After you click Locate an Agency, you can search through the listing of agencies by scrolling or by entering the name in the search box. The search box searches for Agency names, not descriptions of agencies Then Select your choice.

SECC Online Donation Process To explore other federations/agencies, clear the Agency Name box and click Search. You will see a list of federations (group of agencies). Click on a federation to display the agencies it contains. Then Select your choice(s). Proceed to make another selection, if you choose. The selected agency will show up in your list below the first agency.

SECC Online Donation Process You can select up to 6 agencies. To return to the full list of agencies, select Return to full list.

SECC Online Donation Process Next, enter the percentage on the Donation Distribution section. If investing using Percentage of my donation, the total percentage should equal 100%. If using Dollar amounts from my donation, make sure it adds up to the total yearly contribution amount. Click Continue.

Select acknowledgement type SECC Online Donation Process

Review your contribution

SECC Online Donation Process Enter your address if you would like an confirmation Review your contribution Submit Contribution

SECC Online Donation Process Print pledge summary for your records

SECC Online Donation Process Your printable summary will look like this Check your for your donation confirmation

Paper Pledge Donation Process If an employee wants to donate via cash or check, they must fill out the Paper Pledge Form.

Paper Pledge Process Gather money and completed paper pledge forms for the week. Fill out the Cash Receipts Voucher (CRV) for cash and checks. (CRV can be found at then click on "Cash Receipts Voucher")Cash Receipts Voucherhttp:// Print three copies of the completed CRV. One for the Bursar’s Office, one for the President’s Office envelope, and one for the coordinator’s record. Place CRV forms, cash and checks in an envelope to take to the Bursar’s Office for processing. Make sure coins are wrapped. Coin wrappers are available at the Bursar’s Office. Prepare the envelope for the President's Office. – Label it with your department ID, department name, coordinator's name and phone number. – Put pledge forms in the envelope. – Do not seal the envelope yet. Take both envelopes to the Bursar’s Office. Once the CRV has been processed and validated with a receipt number, put one CRV form in the President’s Office envelope, and seal and give to the Bursar’s Office for delivery to the President’s Office. Repeat each week.

SECC Fundraisers SECC Fundraisers are a fun way to raise money for our campaign. SECC Fundraisers are optional. For fundraisers rules and information, please visit draiser/ draiser/

SECC Spotlight: Tell us YOUR story! Do you know a faculty or staff member who volunteers for an State Employee Charitable Campaign agency? Have you benefitted from an agency or know someone who has? To help us better understand how our SECC contributions can make lives better, we are featuring stories on the SECC website and on the Health Science Center portal during the campaign. Learn more about how you can share your SECC story here or send an to

What’s in your SECC Coordinator Packet? SECC agency listing booklet Online donation instructions Incentives – wallet calendar with tip chart – The President’s Office has extra calendars. If you would like them mailed to you, please send an to SECC- – In the please include in the subject line “calendars”; and your name, quantity and the mail code.

Mark your calendar! Campaign dates: Sept. 2 – Oct. 3 Special Events Council’s SECC Fundraiser (food trucks): Sept. 3 SECC Tour – The Children’s Shelter: Sept. 10 SECC Coordinator Appreciation Luncheon hosted by Dr. and Mrs. Henrich: Sept. 16 More information regarding these events will be given to you.

Contact Information President’s Office: General questions: Web site/portal questions: WebTeamWebTeam Online giving questions: Kim Roth, Kim Roth Paper pledge (Bursar’s) questions: Elizabeth Flores, Elizabeth Flores SECC Spotlight questions: Joe Feist Joe Feist Vince Nazzaro, United Way Loaned Executive, ;

Thanks for completing the SECC Coordinator Training! Please send an to to confirm that you have completed your Don’t forget to pick up your packet!