Computers in educational administration Role of computers in educational planning Satish Mishra,PGT CS,KV Tirumalagiri

Introduction PLANNING : Act or Process of making plans. PLAN :Predetermined strategy ,detailed scheme for achieving a target /objective . Educational Planning : Process of decision making for achieving targets with optimum use of resources . For decision making we need voluminous amount of data and need to process it . Computers are best suited for data processing task , making decision making process easier . Introduction

Educational Planning :Types Centralized (e.g. 5 Years plan by planning commission ) Decentralized ( Guidelines from central ,planning at institution Level) Micro (Smallest viable unit for planning ,Block or Village) Macro (Above micro level) Strategic (Planning for the total org. over a longer period of time) Operational (short to medium term , focus on immediate and pressing problems…. Estimated expenditure prepared for approval from higher ups ) Budget Institutional (Most imp, lowest level, more realistic ) Educational Planning :Types

Process of educational planning Understanding objectives Problem definition Data collection Data Analysis Set of alternative solution Collect new data Evaluation of solutions Identify sub problem Feasible Implement

Advantages of use of computers in educational planning Huge data can be stored Fast data processing creation of information Helps in decision making Reduction in number of manpower requirement and time Secrecy of data can be maintained Past data and current information can help in better long term projections for strategic planning Advantages of use of computers in educational planning

MIS (MANAGEMENT INFORMATION SYSTEM) Computer based information processing system to record ,store ,process and retrieve data for decision making . MIS (MANAGEMENT INFORMATION SYSTEM)

MIS structure Operating elements Decision support system(programmed,non-programmed,semi-programmed) Management activity Organizational Function MIS structure

Levels of information handling DSS(HMG) MIS(MMG) TPS(JMG) OAS(Clerical) Levels of information handling

Role of MIS in educational planning Application of MIS in education is not very popular in India Role of MIS in educational planning

Two or more computers linked together for the purpose of Information sharing LAN,MAN,WAN Information Network

Use of computers in educational admn Payroll and financial accounting Student attendance Student admission details Inventory management Staff data recordkeeping Library management system Result analysis Fee collection Use of computers in educational admn

Test admn Used for examinations involving large number of candidates . Can monitor amount of time each examinee took to answer a particular question Immediate results Grade card preparation On demand exam Test admn

Test scoring procedures OMR to database MS –EXCEL ICR (Intelligent character reader ) software's to convert handwritten mark list submitted by evaluator to excel . Test scoring procedures

Question banks are large database of suitable questions coded by subject area ,instructional level, instructional objectives ,difficulty level. By using computer based question bank manual process of question paper setting can be avoided ,which is usually time consuming and tedious process . Question banking

Computers in open learning system OLS : system of education that does not follow traditional method which is very restricted in nature . for e.g. admission restriction ,age restriction ,attendance restriction ,subject combination restriction etc. * Extension of traditional system of education Computers in open learning system

Computers in open learning system Virtual mode : computers for complete cycle from registration to certification. Dual mode : Computers complement one or more operations .for example student shall opt for one or more computer based submission of assignment/exams or paper based. Mixed mode : both options exist .computer assisted methods not compulsory Computers in open learning system

Computers in open learning system Student centric approach Students have a choice to pace their study according to their own will ,time and pace. Webcasts lectures Digitized archives Computers in open learning system

Computers in open learning system-Problems Cost Lack of student motivation Slow internet Human resistance to accept change Computers in open learning system-Problems

Case studies

Web based courses offer a new way of delivering content to the intended audience . Interactivity makes a difference between courses that present information and those who actually train learners . Web based courses

Web based courses –Design considerations 1. Accessibility 2. Clarity 3. focused 4. Consistent interface design 5. Ease of usability 6.No broken links Web based courses –Design considerations

Web based courses –forms of interaction Synchronous – Chat, video conferencing Asynchronous – E-mail, Bulletin boards Web based courses –forms of interaction