Structuring Hazelwood East’s School Reform Efforts is like Putting Together Puzzle that’s all Blue factors like; Accomplish t The transit rganizational t, you must s Paren mmunication alance many uilding Needs ust pay atten Structured R tion an y other facto e Process it will lead

Starting Point What got us started? What got us started? Research Group Research Group What are the issues within our building? What are the issues within our building? How can we make an improvement on these issues? How can we make an improvement on these issues? Build capacity of core group Build capacity of core group Needed to be a grassroots effort Needed to be a grassroots effort Structure of the Group Structure of the Group Departmental Representatives Departmental Representatives Administrators Administrators Guidance Counselors Guidance Counselors Must be about Process not People Must be about Process not People

Research Group PE Dept English Dept Guidance Dept Business Ed Dept Science Dept Fine Arts Dept Special Ed Dept Social Studies Dept Teacher Representative Department Chair Teacher Representative Teacher Representative Teacher Representative Teacher Representative Teacher Representative Teacher Representative Teacher Representative Teacher Representative Department Chair Department Chair Department Chair Department Chair Department Chair Department Chair Department Chair Department Chair Math Dept Practical Arts Dept Department Chair Teacher Representative Site Coordinator Associate Principal Building Principal Representation Roles Group Size Communication in a large system How it helps with change Facilitation of the process

Discussion Topic or Problem Ideas or Answers Questions Solutions

Organizational Structure Facilitation of the Process Facilitation of the Process Meeting Dates Meeting Dates Agenda Agenda Minutes Minutes Information Sharing Process Information Sharing Process

Date Date Names of Members Names of Members Purpose of Meeting Purpose of Meeting Agenda Items Agenda Items Ideas of UBD Ideas of UBD Must have to effectively use time Must have to effectively use time

Attendance Attendance Discussion of items Discussion of items Focus for next meeting Focus for next meeting Distributed to all Distributed to all Helps build capacity and buy in Helps build capacity and buy in

Initial Work Identification of Data Sources Identification of Data Sources Grade Distributions Grade Distributions Student Failure Rate Student Failure Rate Discipline Instance Rate Discipline Instance Rate Attendance Attendance Standardized test data Standardized test data State Assessment State Assessment ACT ACT Importance of multiple sources Importance of multiple sources Deeper understanding of the problem Deeper understanding of the problem

What does the Data Show? What were we looking for? What were we looking for? Effect Measures Effect Measures Causal Variables Causal Variables A need for more information A need for more information Use of Discussion model Use of Discussion model Direction to surveys Direction to surveys

Further Analysis Teacher Surveys Teacher Surveys Student Surveys Student Surveys Parent Surveys Parent Surveys Support Staff Surveys Support Staff Surveys Types of Surveys Types of Surveys We were looking for: We were looking for: What do we do well? What do we do well? What areas need improvement? What areas need improvement? Causal variables that lead to Effect results? Causal variables that lead to Effect results?

Background Research HSTW HSTW International Center International Center Gates Foundation Gates Foundation Robert Marzano Robert Marzano Center for Performance Assessment Center for Performance Assessment ETS ETS ASCD ASCD

Purpose of Background Research Find Similar Schools Find Similar Schools Identification of Best Practices Identification of Best Practices No need to reinvent the wheel No need to reinvent the wheel Failure is not an option Failure is not an option Wrong choices cause setbacks Wrong choices cause setbacks Citation of Sources Citation of Sources Legitimizing the proposal (Research Based) Legitimizing the proposal (Research Based)

Why was this initial process important? Time to discuss the change process Time to discuss the change process Building understanding why we need to change Building understanding why we need to change Clearly Identify the areas that need change Clearly Identify the areas that need change Clearly Identify the building strengths Clearly Identify the building strengths Relate Causal factors to Effect Measures Relate Causal factors to Effect Measures Involvement of the entire building Involvement of the entire building

What are the effect/summative measures we want to improve? What causal factors within the school lead to the results that we see in these measures? How have others tried to solve similar problems? What are our possible solutions? Begin implementation of the solution with a small group or a pilot process Refine and readjust the program based upon results from pilot process Begin wide scale implementation Problem Solving Approach How well did the pilot program change the effect variables? Monitor the effect measures Measure the implementation of causal factors What do we need to change to better achieve our desired outcomes?

What do you want to improve? What are the areas of need within your building? What are the areas of need within your building? What measures are currently in place to determine success with them? What measures are currently in place to determine success with them?

What changes can be made to improve this? What are the causes for these areas of concern? What are the causes for these areas of concern? What are some possible steps you could do to improve these programs? What are some possible steps you could do to improve these programs?

Next Steps HSTW HSTW Research Group = Focus Group Leaders Research Group = Focus Group Leaders Academic Mentoring (Advisement) Academic Mentoring (Advisement) Programs of Study/Academic Majors Programs of Study/Academic Majors Extra Help Extra Help Senior Year Senior Year Freshman Year Freshman Year Culture and Expectations Culture and Expectations Scheduling Scheduling Data Data Professional Development Professional Development

New Organizational Structure Research Committee Change Research Committee Change Meeting Dates Meeting Dates Focus Group Leaders Focus Group Leaders Teacher Teacher Administrator Administrator Oversight Committee (Research Group) Program of Study/ Academic Majors Professional Development Culture and Expectations Advisement Extra Help Data Scheduling Senior Year Freshman Year

Focus Groups Structure Selection of Members Selection of Members Meeting Agendas Meeting Agendas Use of PDC Use of PDC Work of Reform Work of Reform Communication Communication Focus Group Administrator and Teacher Representative Special Ed. Dept Practical Arts Dept English Dept Fine Arts Dept PE Dept. Guidance Dept. Science Dept Math Dept Social Studies Dept.

Work of Focus Groups Creation of Original Goal Creation of Original Goal Oversight committee analysis of: Oversight committee analysis of: Building Effect Data Building Effect Data Surveys Surveys Many Months of discussion Many Months of discussion Starting Point Starting Point Refinement through facilitation Refinement through facilitation

Development of Action Plans Further Background Research Further Background Research How have other people solved similar problems? How have other people solved similar problems? How can we make this fit into our building? How can we make this fit into our building? Specific Analysis of the Cause and Effect variables Specific Analysis of the Cause and Effect variables What work do we need to do? What work do we need to do? How will it improve the measurable effect variables? How will it improve the measurable effect variables?

Effecting Causal Factors Effecting Causal Factors Action Steps Action Steps What will we do? What will we do? What is the time frame? What is the time frame? What needs to be in place to make this happen? What needs to be in place to make this happen? What factors do we need to consider? What factors do we need to consider? How does this fit into our overall building plan? How does this fit into our overall building plan?

Development of Action Plans Limitations District limitations District limitations Board of Education? Board of Education? Policy Change? Policy Change? Building Level Factors? Building Level Factors? Teacher Level Factors? Teacher Level Factors? Cost issues Cost issues Professional development needs Professional development needs

Action Step Planning Template

Oversight Committee Implementation Plans Implementation Plans How do we best sequence the action steps? How do we best sequence the action steps? Building/Student Highest Needs Building/Student Highest Needs Interdependence of Action Steps Interdependence of Action Steps Crawl-Walk-Run Model Crawl-Walk-Run Model Balance of Change Balance of Change

Creation of a Comprehensive Plan Action Plans Action Plans Impacts of Action steps for: Impacts of Action steps for: Students Students Parents Parents Teachers Teachers Building Administration Building Administration District Administration District Administration Board of Education Board of Education

Creation of a Comprehensive Plan Explanation of cause/effect relationships Explanation of cause/effect relationships Explanations of Action Steps Explanations of Action Steps Documentation of Research Documentation of Research Citations Citations Legitimizing Action Steps Legitimizing Action Steps Use during implementation process Use during implementation process

Presentation to District Leadership Documentation and Research Based Documentation and Research Based Show Effect and Causal Relationships Show Effect and Causal Relationships Use of Data in planning reform efforts Use of Data in planning reform efforts How it will impact: How it will impact: District District Administrators Administrators Teachers Teachers Students Students Community/Parents Community/Parents

Brian Thompson HSTW Site Coordinator Hazelwood East High School Gary Jansen Associate Principal Hazelwood East High School