APSA Finance Guidelines

Purchasing Methods MethodForm Submission Deadline 1. Reimbursement (You pay then get reimbursed at the end of the semester) 2 weeks AFTER event 2. Internal Requisition (ASSP/Dean Subsidy DIRECT payment to USC affiliated vendor) 5 weeks PRIOR to event/ date of purchase 3. Purchase Order (ASSP/Dean Subsidy DIRECT payment to NON-USC approved vendor) 5 weeks PRIOR to event/ date of purchase

Reimbursement Packets 1. For Non-Travel Expenses 1.APSA Reimbursement Form 2.ASSP Non-Travel Expense Form 3.Original Receipts taped to computer paper (highlight relative items) 4.Credit Card/Bank Statement (highlight relative transactions) 2. For Travel Expenses 5. ASSP Travel Expense Form 6. Also include original hotel receipt, boarding pass, conference badge tapped to computer paper

1. APSA Reimbursement Form

2. ASSP Non-Travel Expense Form

For Travel Expenses 5. ASSP Travel Expense Form

Purchasing MethodForm Submission Deadline 1. Reimbursement (You pay then get reimbursed at the end of the semester) 2 weeks AFTER event 2. Internal Requisition (ASSP/Dean Subsidy DIRECT payment to USC affiliated vendor) 5 weeks PRIOR to event/ date of purchase 3. Purchase Order (ASSP/Dean Subsidy DIRECT payment to NON-USC approved vendor) 5 weeks PRIOR to event/ date of purchase

Internal Requisition 1.Acquire prices from USC Affiliated Vendors (ie USC Plaza Pharmacy) 2.Complete & Submit IR Form to APSA treasurer 5 weeks before the event/purchase date 3.APSA treasurer will submit IR for approval 4.Once approved, APSA treasurer will give you the IR to use as payment

Purchase Order 1.Acquire prices from approved vendors (see list on ASSP site) 2.Complete & Submit PO Form to APSA treasurer 5 weeks before the event/purchase date 3.APSA treasurer will submit PO for approval 4.Once approved, APSA treasurer will give you the PO to use as payment

Purchasing MethodForm Submission Deadline 1. Reimbursement (You pay then get reimbursed at the end of the semester) 2 weeks AFTER event 2. Internal Requisition (ASSP/Dean Subsidy DIRECT payment to USC affiliated vendor) 5 weeks PRIOR to event/ date of purchase 3. Purchase Order (ASSP/Dean Subsidy DIRECT payment to NON-USC approved vendor) 5 weeks PRIOR to event/ date of purchase **Benefit of IR & PO: Don’t have to use your own money then wait months for reimbursement.