ePermits IT Subcommittee Meeting September 6, 2013

Agenda  Introductions  Vision  IT Subcommittee  Mission  What needs to be done to accomplish mission  Questions and discussion  Next Steps  Demo of eInspection

Welcoming Remarks and Introductions

Electronically process all permits in Broward County from initial application submission to final permit issuance using a unified web interface. ePermits Vision

ePermits Unified web application Upload plans and documents eSign and Seal of Plans ePlans Review eRequest for Additional Information and eResponse ePlans Approval Online Permit Issuance eInspection Interfaces/ APIs for Permitting Systems and GIS Permitting process correspondence Online Status Board GISGIS integration Infrastructure and Security Support

Technology Policies, Statutes, Code Change Management ePermits  Change Management  Culture change is biggest challenge  Policies, Procedures, Statutes and Code  May need to be changed for electronic processing  Technology  Is now available  Needs to be architected and designed Sponsorship Vision Commitment Collaboration

Governance Model ePermits Working Group Building Officials Subcommittee GIS Subcommittee IT Subcommittee Contractor Subcommittee Change Management Policies… Technology

ePermits Unified web application Upload plans and documents eSign and Seal of Plans ePlans Review eRequest for Additional Information and Response ePlans Approval Online Permit Issuance eInspection Interfaces/APIs for Permitting Systems and GIS Permitting process correspondence Online Status Board GIS integrationGIS Infrastructure and security Support IT Subcommittee GIS Subcommittee Out of Scope

Define the IT architecture, infrastructure and components required to develop, integrate and support ePermits  Make Recommendations to ePermits Working Group  Respond to inquiries from the ePermits Working Group  Define ongoing support structure ePermits IT Subcommittee Mission

ePermits Interface Unified web application Upload plans and documents eSign and Seal of Plans Permitting process correspondence Interfaces/APIs for Permitting Systems and GIS Online Status Board GIS integration Infrastructure and Security Support Phase 1a Phase2 Phase 1 b

Unified Web ePermit application Requirements currently being worked on by Building Officials Subcommittee One online application used by all Cities Plans uploaded to one repository City notified when an application submitted

Applicant enters address (if there is one) GIS map displayed with address point Applicant has ability to move point or create a polygon Link established between GIS point/polygon and ePermit GIS Integration with online web application

Signing and sealing requirements set forth by boards of professional licensing: 1.Electronic sign and seal: Free Requires one page signature document (SHA-1) to be printed, manually signed and sealed by the registered professional(s) 2.Digital sign and seal (Digital ID): Third Party Microsoft Trusted Certificate Etc. eSign and Seal

Electronic Sign and Seal

Digital Sign and Seal

Upload Plans and Docs  As part of the initial application submittal  Submit changes  PDF format  Maximum size 100 MB  Upload one set per discipline (rather than 1 sheet at a time)

Infrastructure  Will need a secured Infrastructure that will handle the number of users and uploading of large plans – Database (Oracle) – Storage – Servers – Network – Security  Scalable

Online Status Board  Applicant can see the status of any of their permits on the ePermits website  City permitting updates ePermits system

Support  Who will applicants call with user type questions?  Who will applicants call when they have technical issues Can’t upload because of technical issues? Applicant workstation issues Disconnects Takes a long time Etc.

Questions/Discussion  Does everyone understand why we are here?  Others…

Next Steps  How often should we meet  Proposed monthly  Week prior to ePermits Working Group  Recommendations for Support Model  Subcommittee membership/commitment