Governor’s Division of Emergency Management

HUREX 09 Planning Meeting HUREX 2009 Pre-exercise Meeting

Purpose of this Meeting  Present proposed schedule and exercise events  Get jurisdictional perspective  Discuss possible exercise objectives  Begin scheduling process

Proposed HUREX Components  Planning Events Initial Planning Conference (IPC) Final Planning Conference (FPC)  Regional Rehearsal of Concept Drill (x4)  State Rehearsal of Concept Drill (x2)  Regional two-day FE/FSE

Initial Planning Conference  Focus: Determine exercise scope  The IPC will produce the following: Identify capabilities to be evaluated Determine level of participation Develop Exercise Evaluation Guides (EEG) Review Plans, Policies, and Procedures Identify local issues/sensitivities Confirm exercise schedule

Final Planning Conference  Focus: Final review of exercise products  The FPC will produce the following: Resolve open issues/last minute changes Review exercise MSEL approval (in concept) ROC Drill Prep  Outcomes Resolved issues/last minute changes Exercise process and procedures approved

ROC Drill Preparations  Intent: Ensure participants are adequately prepared for the ROC Drill. Discuss the scenario Outline the process Ensure jurisdictional objectives are met

ROC Drill  Two day event (1/2 day, full day, 1/2 day)  Participants Evacuation Areas Pass through Counties Sheltering Areas SOC Reps  Preferred attendees Elected Officials Appointed Officials EMCs

ROC Drill, continued  Scenario-driven  Players respond from nodes (EOCs, DDCs, etc)  Response events followed by node brief-backs and group discussion of actions taken

ROC Drill, continued  Held in College Station (EOTC)  90 Participants per event  Single region versus two regions per ROC Drill Pros & Cons −More attendees per region with single region drill −More cross-talk between regions with two-region drill

Functional/Full Scale Exercise  Two day exercise with ½ day AAR  FSE elements  Participants Evacuation Areas Shelter Areas (associated with evacuation area) Pass through Counties SOC as a “response cell”  Nodes: City and County EOCs, DDC, regional MACC, hospitals, public health organizations, private sector as desired.

Dates Available  IPC (1 day event) Dec 2-5 Dec 9-12 Dec  FPC (I day event) Jan Jan Feb 3-5  ROC Drill (3 day event) March 3-5 March March 31 – April 2 April  State ROC Drill April September  Regional FE/FSE April May 5-7 May June 2-4 Handout provided

Hurricane Response Functional Areas  Coordination and Control  Evacuation Special Needs Citizens General Population  Sheltering  Conduct Search & Rescue  Conduct Re-entry Operations

Exercise Objectives  See Objectives Handout Menu of possible exercise objectives  Intent is to build an HSEEP compliant exercise which meets the needs of the state and all participating jurisdictions, agencies and organizations  Exercise design begins with agreement on objectives

IPC Preparation  Identified Capabilities, Objectives, & Tasks  Supporting EEGs  Participants  Confirm Exercise Timeline (H-hr)  Bring Plans, Policies, & Procedures  Identify local issues/sensitivities  Solidify conferences, Drill, & FE/FSE timeline  Identify exercise planning team

Presentation Information  The following briefing can be found at:

GDEM Points of Contact Chief Jack Colley Johnna Cantrell Gary Weeks (512)

NERRTC Points of Contact Lake Sabine Francis Melton Houston-Galveston Roger Sheridan Coastal Bend/Matagorda Lloyd Henderson Lower Rio Grande Dennis Merritt HUREX 09: Jim SachtlebenTraining Director

INITIAL PLANNING CONFERENCE NEW YEARS HOLIDAY CHRISTMAS HOLIDAY INITIAL PLANNING CONFERENCE

NEW YEARS HOLIDAY FINAL PLANNING & ROC CONFERENCE

REGIONAL ROC DRILL SPRING BREAK Homeland Security Conference

REGIONAL ROC DRILL NATIONAL HURRICANE CONFERENCE SOC ROC 1 FUNCTIONAL/FULL SCALE EXERCISE

TEXAS HURRICANE CONFERENCE

FUNCTIONAL/FULL SCALE EXERCISE

Coordination & Control 1.Assess the jurisdiction’s Emergency Operations Center (EOC) capabilities to activate, make notifications, staff, manage, direct, control and coordinate with other local, state and federal operations centers for response and re-entry activities for a hurricane event. 2.Assess the Multi-Agency Coordination Center (MACC) capabilities to activate, make notifications, staff, manage, direct, control and coordinate with other local operations centers and DDC’s for response and re-entry activities for a hurricane event. 3.Assess the jurisdictions ability to coordinate tracking special needs population and companion animals during an evacuation. 4.Validate the local jurisdictions traffic plan in support of the DDC’s contra-flow plan.

Coordination & Control 5.Assess the Disaster District Chair capabilities to activate, make notifications, staff, manage, direct, control and coordinate with the State Operations Center, local operations centers, and Multi Agency Coordination Center for response and re-entry activities for a hurricane event. 6.Evaluate the jurisdiction’s situational awareness through use of WebEOC, HURREVAC, SLOSH and other applicable information technologies. 7.Assess the jurisdiction’s ability to coordinate locations of Points of Distribution with the Disaster District Chair and to identify potential sites for State Resource Staging Areas and coordinate with Department of Public Safety on security of the sites.

Evacuation 1.Assess the jurisdiction’s capability to execute the safe, organized and managed evacuation of Special Needs, general population and companion animals. 2.Determine the effectiveness of the jurisdictions Special Needs (2-1-1) registration system and validation of the database. 3.Assess the jurisdiction’s capability for effective sheltering-in-place operations or movement to local areas of safety of Special Needs and companion animals. 4. Assess the jurisdictions ability to coordinate tracking special needs population and companion animals during an evacuation.

Evacuation 5.Validate the local jurisdictions traffic plan in support of the DDC’s contra-flow plan. 6.Evaluate the jurisdiction’s ability to establish, operate, and support evacuation hubs. 7.Evaluate the jurisdiction’s ability to establish, operate, and support evacuation staging areas 8.Assess the jurisdiction’s Emergency Operations Center (EOC) capabilities to activate, make notifications, staff, manage, direct, control and coordinate with other local, state and federal operations centers for response and re-entry activities for a hurricane event.

Evacuation 9.Assess the Multi-Agency Coordination Center (MACC) capabilities to activate, make notifications, staff, manage, direct, control and coordinate with other local operations centers and DDC’s for response and re-entry activities for a hurricane event. 10.Evaluate the jurisdiction’s capability to maintain a continuous flow of critical information between multi-jurisdictional, multi-disciplinary emergency responders, command posts and agencies for the duration of the hurricane event. 11.Assess the jurisdiction’s ability to incorporate and utilize alternate communications (ARES,RACES).

Evacuation 12. Assess the Disaster District Chair capabilities to activate, make notifications, staff, manage, direct, control and coordinate with the State Operations Center, local operations centers, and Multi Agency Coordination Center for response and re-entry activities for a hurricane event. 13.Evaluate the jurisdiction’s situational awareness through use of WebEOC, HURREVAC, SLOSH and other applicable information technologies. 14.Assess the jurisdiction’s ability to receive and transmit coordinated, prompt, useful, and reliable information regarding threats to health, safety, and property through clear and constant information via public and private delivery systems.

Evacuation 15.Assess the jurisdiction’s ability to receive and transmit coordinated, prompt, useful, and reliable information regarding threats to health, safety, and property through clear and constant information via public and private delivery systems for the sight and or hearing impaired as well as non-English speakers. 16.Assess the jurisdictions ability to establish a Joint Information Center and coordinate approved information prior to release. 17.Evaluate the jurisdiction’s informational structure to educate and inform the population concerning preparation and mitigation in the event of an approaching hurricane.

Shelter 1.Assess the jurisdiction’s Emergency Operations Center (EOC) capabilities to activate, make notifications, staff, manage, direct, control and coordinate with other local, state and federal operations centers for response and re-entry activities for a hurricane event. 2.Assess the Multi-Agency Coordination Center (MACC) capabilities to activate, make notifications, staff, manage, direct, control and coordinate with other local operations centers and DDC’s for response and re-entry activities for a hurricane event. 3.Evaluate the jurisdiction’s capability to maintain a continuous flow of critical information between multi-jurisdictional, multi-disciplinary emergency responders, command posts and agencies for the duration of the hurricane event.

4.Assess the jurisdiction’s ability to incorporate and utilize alternate communications (ARES,RACES). 5.Assess the Disaster District Chair capabilities to activate, make notifications, staff, manage, direct, control and coordinate with the State Operations Center, local operations centers, and Multi Agency Coordination Center for response and re-entry activities for a hurricane event. 6.Evaluate the jurisdiction’s situational awareness through use of WebEOC, HURREVAC, and other applicable information technologies. Shelter

7.Assess the jurisdiction’s ability to receive and transmit coordinated, prompt, useful, and reliable information regarding threats to health, and safety through clear and constant information via public and private delivery systems. 8.Assess the jurisdiction’s ability to receive and transmit coordinated, prompt, useful, and reliable information regarding threats to health, and safety through clear and constant information via public and private delivery systems for the sight and or hearing impaired as well as non-English speakers. 9.Assess the jurisdictions ability to establish a Joint Information Center and coordinate approved information prior to release.

Shelter 10. Evaluate the jurisdiction’s ability to coordinate and the shelter’s capability to implement isolation and quarantine measures to protect the health of the population and contain the spread of disease. 11.Examine the jurisdiction’s capability to provide sheltering and related services such as feeding, first aid, and bulk distribution for general and Special Needs population (Companion animals included) affected by a large scale incident requiring evacuation to an area of safe refuge. 12.Assess the ability of EOC’s, DDC’s, and shelters to coordinate and implement tracking and accountability of Special Needs and General population.

Shelter 13.Assess the entity’s ability to maintain, manage and distribute medical and pharmaceuticals in support of a hurricane event. 14.Assess the jurisdiction’s ability to coordinate medical support and personnel at shelters and other medical facilities in response to a hurricane event that overwhelms the day-to-day medical capacity. 15.Assess the jurisdiction’s capability to effectively coordinate the registration and management of unaffiliated volunteers and unsolicited donations in support of a hurricane event.

Re-entry 1.Assess the jurisdiction’s ability to coordinate locations of Points of Distribution with the Disaster District Chair and to identify potential sites for State Resource Staging Areas and coordinate with Department of Public Safety on security of the sites. 2.Assess the jurisdiction’s ability to receive and transmit coordinated, prompt, useful, and reliable information regarding threats to health, safety, and property through clear and constant information via public and private delivery systems. 3.Assess the jurisdiction’s ability to receive and transmit coordinated, prompt, useful, and reliable information regarding threats to health, safety, and property through clear and constant information via public and private delivery systems for the sight and or hearing impaired as well as non-English speakers.

Re-entry 4. Determine the ability of local jurisdictions to coordinate livestock and other large animal health, rescue, containment and disposal issues with local, county and state agencies. 5.Evaluate the jurisdiction’s ability to coordinate short and long-term recovery and mitigation processes. 6.Evaluate the jurisdiction’s plan to immunize emergency responders, Search and Rescue, re-entry teams, volunteers, etc. 7.Assess the jurisdiction’s capability to effectively coordinate the registration and management of unaffiliated volunteers and unsolicited donations in support of a hurricane event.

Re-entry 8. Evaluate the jurisdiction’s ability to coordinate Environmental Health support for issues dealing with contaminates that could affect re- entry and Search and Rescue teams. 9. Assess the jurisdiction’s ability to coordinate the recovery, storage and documentation of human remains and personal effects. 10. Assess the jurisdiction’s capability to coordinate fire suppression, EMS, HAZMAT and rescue during re-entry operations. 11. Evaluate the jurisdiction’s ability to coordinate and implement isolation and quarantine measures to protect the health of the population and contain the spread of disease.

Re-entry 12. Assess the jurisdictions ability to reduce the impact and consequences of a hurricane event by securing the affected area, safely diverting the public from hazards, providing security support to other response operations and properties, and sustaining operations from response to recovery. 13.Evaluate the jurisdiction’s plans for credentialing re-entry support teams (Public Works, utilities, private contractors etc) SAR. 14.Evaluate the jurisdiction’s plan for providing adequate sanitation, shelter, food, medical, safety and security for search and rescue and re-entry support teams

Re-entry 15. Evaluate the jurisdiction’s capability to manage clearing and restoration of essential services lost during a hurricane event (gas, power, water, sewage etc.). 16. Assess the jurisdiction’s plan to coordinate and conduct search and rescue efforts for victims (human/animals) trapped due to the aftermath of a hurricane 17.Examine the jurisdiction’s ability to plan and coordinate damage and safety assessments of civil, commercial and residential infrastructure. 18.Assess the jurisdiction’s and relevant agencies response in identifying and managing the consequences of a hazardous material release.

Search & Rescue 1. Assess the jurisdiction’s plan to coordinate and conduct search and rescue efforts for victims (human/animals) trapped due to the aftermath of a hurricane.