The Mysterious MARC Record Irma Sauvola, Deputy CEO / Director of Services Ontario Library Service – North

Overview What is MARC? The MARC record Cataloguing Aids Tutorials Dewey numbers Subjects Other tips and tricks

OLS Joint Clearinghouse - Technical Services http://www. library. on

MAchine-Readable Cataloguing What is MARC? MAchine-Readable Cataloguing Most online catalogues contain their bibliographic information in MARC records MARC records are exportable and transferable from one ILS to another Fields and subfield information is entered following the AACR2 (Anglo-American Cataloguing Rules 2nd ed.)

The Marc Record Tags or fields 1XX, 2XX, 3XX, 5XX, 6XX, 7XX, 8XX, 9XX Indicators A number from 0 to 9 or undefined Subfields Subfield codes – lower case letter Delimiters ($ or |)

What does MARC look like?

Most Common Tags 020 ISBN (International Standard Book Number) 100 Author (Personal name main entry) 245 Title information (includes the title, other title information, and the statement of responsibility) 260 Publication information 300 Physical description 490 Series statement 500 General note 520 Summary notes 650 Subject heading (topical) 700 Joint author, editor, illustrator (personal name added entry)

Other Tags to Consider 010 LCCN (Library of Congress Control Number) 022 ISSN (International Standard Serial Number) 250 Edition 59X Local Notes 69X Local Subjects

Indicators Two character positions following each tag Usage varies: The exception: tags 001 to 009 Usage varies: Both indicators are used Only the first or second indicator is used Neither is used (undefined)

Who needs an indicator? Tag Indicator 1 Indicator 2 100 0 - Forename 1 - Surname (most common) 3 - Family name 245 0 - no title added entry (indicates title main entry – no author given) 1 - Title added entry (when an author is given in 1XX) 0 to 9 - the number of non-filing characters present (i.e. The tree house – use 4 as the non-filing indicator) 490 0 - Series not traced 1 - Series traced (8XX is in record) 650 0 – 7 - identifies source of subject heading (i.e. 0 - LC, 5 - Canadian Subject Headings) 700

Subfields for 100: 100 Main entry – Personal Name a – Personal name q – Fuller form of name d – Dates associated with a name (year of birth) Example: 100 1 $a Gregory, Ruth W. $q(Ruth Wilhelme), $d1910-  

Subfields for 245: 245 Title Statement a – Title proper b – Remainder of title (i.e. subtitle) h – GMD (General Material Designation) c – Statement of responsibility Example:  245 14 $a The sound of music: $b the making of the movie $h[videorecording (DVD)]/ $c Julie Andrews.

Subfields for 260: 260 Publication a – Place of publication b – Name of publisher c – Date of publication Example: 260 $a New York: $b Chelsea House, $c 2009.

Sources: Part VII: A Summary of Commonly Used MARC 21 Fields, Understanding MARC Bibliographic Machine Readable Cataloguing http://www.loc.gov/marc/umb/

Online Tutorial – OCLC Introduction to MARC Tagging: An OCLC tutorial (OCLC) “A free tutorial introducing the viewer to the basics of bibliographic records, specifically MARC format records – what they are, how and why they are used and how to read them.” http://www.oclc.org/support/training/connexion/marc/default.htm

Original vs. Copy Cataloguing To keep time and costs down, most libraries do copy cataloguing when they can and create original cataloguing only when they must. Original cataloguing is very time consuming, detail oriented work Copy cataloguing has become more prevalent with easier access to catalogue records (i.e. the Internet and online catalogues)

Tips and Tricks: Dewey Numbers Subject Headings by Dewey Decimal Classification, CMRLS. http://www.cmrls.lib.ms.us/subject_headings.htm A Brief Introduction to Dewey Decimal Classification, OCLC. http://www.oclc.org/dewey/resources/summaries/default.htm Introduction to Dewey Decimal Classification, OCLC. http://www.oclc.org/ca/en/dewey/versions/ddc22print/intro.pdf

Tips and tricks: Where to find MARC records? Use an application software such as Book Where or Smartport (JASI) to search for MARC records. Search several sources (i.e. catalogues) at once Choose the MARC record that best matches your standards OR

Where to find MARC records? WorldCat.org - http://www.worldcat.org/ “ WorldCat.org lets you search the collections of libraries in your community and thousands more around the world. WorldCat grows every day thanks to the efforts of librarians and other information professionals.” Search the catalogue of another Library For example - Hamilton Public Library

Where else? AMICUS – National Canadian Catalogue, Library and Archives Canada http://www.collectionscanada.gc.ca/amicus/ Become a registered member of their Registered Service and you will be able to view their catalogue records in MARC format. Registration is free http://amicus.collectionscanada.gc.ca/aaweb/aalogine.htm

What else is out there? Cyber Dewey http://www.anthus.com/CyberDewey/CyberDewey.html MARC Standards – Library of Congress MARC Standards Office http://www.loc.gov/marc/ RDA – Resource Description and Access http://www.rda-jsc.org/rdafaq.html

The Mysterious MARC Record… Or is it so mysterious any more. Thank you! Irma Sauvola Deputy CEO/ Director of Services Ontario Library Service – North isauvola@olsn.ca (705) 675-6467 X208