The sad and sorry tale – EDRMS, Business systems and longevity? Barbara Reed Recordkeeping Innovation Pty Ltd

Office of Fun Things, ‘Old favourite’ records system, Planned, scoped, partially implemente d ‘You Beaut’ system, 2006 Whole of Govt licencing, 2006 Directive for shared RM services – ‘You Beaut’ 2006 Paper

Office of Fun Things, Department of Social Engagement, Ability Agency, ‘Old favourite’ records system, ‘You Beaut’ system, 2006 Whole of Govt licencing, 2006 Directive for shared RM services – ‘You Beaut’ 2006 ‘You Beaut’, Film, culture and good stuff, Migration 1 Migration 2 (or 1.5??) Migration 3, (or 3 and 4) Paper Paper & Electronic Paper Migration

Department of Social Engagement, Fun Things ‘You Beaut’ system, 2006 Ability Agency: ‘You Beaut’ system, Directive for shared RM services – ‘You Beaut’ 2006 ‘You Beaut’, Licence to Print Money LPM’s records ‘Private’ Licence to Print Money LPM’s records LPM business system s Scratchy dumps of data!

So, what’s the point? Sustainability needs to be addressed immediately (not in the future) Migrations are happening ALL the time They are not being done well They are often driven by vendors They are not scoped, costed or considered seriously Bad migrations lead to worse migrations Business (and RM) isn’t getting this Records ‘don’t exist’ within business systems Disasters await!

What to do Electronic Recordkeeping Metadata Standards Document configurations Document migration decisions Involvement in early stages of privatisation/outsourcing Proactive involvement in business systems design