University ERP Re-investment Strategy Overview 5/31/2007 Last Updated: May, 2007

The University ERP Reinvestment Strategy Cut to the chase How did we get here today? Framework for moving forward What this means to you and/or the University Questions you might ask Q&A

The University ERP Reinvestment Strategy Cut to the Chase What is the strategy for the administrative systems? –Reinvest –Monitor Internal – specific, measurable triggers External –Vendor and community source ERP –Our vendor relations and viability –Probable continuation of shared services for UT System academic campuses to include addition of UT Dallas

The University ERP Reinvestment Strategy How did we get here today? In December, the comparative analysis report said the University ERP compares favorably to vendor ERP products today The strategic plan looked at how well we are positioned for 5-10 years out and what we could work on to improve out University ERP

The University ERP Reinvestment Strategy How did we get here today? Strategic plan process considered …. –Comparative analysis report findings –Interviews with hundreds of people/groups –Site Visits –Surveys –Strengths/Weaknesses/Opportunities/Threats analysis –Analysis of all ERP options available to us

The University ERP Reinvestment Strategy How did we get here today? Heralds –Reporting via IQ and departmental codes –Real-time integration –Highly automated –Partnering of IT, end users and functional areas –Data Integrity –Standards in DEFINE for navigation and documents Opportunities for improvement –Reporting and easier secure data access –Standards for web across areas; 3270 to web –Business process, security and routing transparency –Prioritization and governance of projects –End user support –Need for more sophisticated interfaces

The University ERP Reinvestment Strategy Framework for Moving Forward Framework –Reinvestment Program Project Paths »Technical and application layer infrastructure »Business processes and supporting software »Reporting »Front-end interfaces »End user support –Phases »Projects/Sub-projects This coordinated, project-based approach to the entire program will allow flexibility to take on projects as people, time and resources are available instead of all or nothing.

The University ERP Reinvestment Strategy What this means to you and/or the University More effort on enterprise-level needs than before Efforts towards documenting business processes including dependencies. Alignment of enterprise projects and initiatives with strategic plan. Deliberate and planned move from 3270 to the web starting with services used by Faculty, administrators and infrequent users. Focus on providing more consistent and centrally coordinated end user support – training, help etc. Focus on providing more and better reporting Planning, Planning and more PLANNING!

The University ERP Reinvestment Strategy Questions you might ask Who will be making decisions as to which projects take priority and are undertaken? Part of the planning process will include the establishment of an appropriate governance structure that will include the existing operational steering committee, a newly established executive sponsor group and possibly other advisory groups.

The University ERP Reinvestment Strategy Questions you might ask Will I be involved in this project? Depending on what your job is, you may be! The project will most likely be staffed on a project-by- project basis as priorities are set. There will be business experts, IT professionals, end user support professionals and others involved throughout the life of the project.

The University ERP Reinvestment Strategy Questions you might ask Who will be making decisions as to which projects take priority and are undertaken? Part of the planning process will include the establishment of an appropriate governance structure that will include the existing operational steering committee, a newly established executive sponsor group and possibly other advisory groups.

The University ERP Reinvestment Strategy Questions you might ask How long will this program take? Although the answer depends on the authorized projects, it is conceivable that the project could last for five years or more.

The University ERP Reinvestment Strategy Q&A Q&A See Strategic Plan at