WELCOME TO M.P.A. 2013/2014 Making the difference between good music programs and good music programs and outstanding music programs

Agenda MPA Presentation MPA Presentation Various Position Reports/Announcements Various Position Reports/Announcements DSF DSF Concessions Concessions Financials Financials Packet Review Packet Review Directors Portion Directors Portion Keeping it moving….. So you will come back Keeping it moving….. So you will come back

What is MPA? You may be wondering, "What is the Music Parents Association?" In a word "You!" And a lot of like-minded supporters like you who want to see our kids get the best experience they can from being involved in the Music programs offered at DHS. We are parents of students participating in band, color guard, choir, and orchestra at STEM, Downingtown East, and West High Schools You may be wondering, "What is the Music Parents Association?" In a word "You!" And a lot of like-minded supporters like you who want to see our kids get the best experience they can from being involved in the Music programs offered at DHS. We are parents of students participating in band, color guard, choir, and orchestra at STEM, Downingtown East, and West High Schools

M.P.A. is also ? A Business – Incorporated in PA It Generates Revenue It Generates Revenue Concessions Concessions Fundraising Fundraising It has Expenses It has Expenses Program Support ( 10 Programs between East, West, STEM) Program Support ( 10 Programs between East, West, STEM) Operating Expenses Operating Expenses Concessions Concessions Insurances Insurances It Has a Board It Has a Board All Volunteers All Volunteers Non profit 501(c) 3 ( tax deductible ) Non profit 501(c) 3 ( tax deductible )

What does this business do? M.P.A Provides what DASD doesn’t M.P.A Provides what DASD doesn’t Financial support to each program Financial support to each program Tuxes, Gowns, Cummerbunds Tuxes, Gowns, Cummerbunds Instruments Instruments Equipment Equipment Equipment Repairs Equipment Repairs Supplemental staffing (Instructors) Supplemental staffing (Instructors) Senior Awards Senior Awards Choir Uniform – Cleaning Choir Uniform – Cleaning Trip Funding for the financially in need Trip Funding for the financially in need Pays for Master classes Pays for Master classes

How does it generate Revenue? Concession stands – Largest Concession stands – Largest 2013/ /14 Continue or hosting of Mini/ Annual Events Continue or hosting of Mini/ Annual Events Last year: Last year: Cougar Cabaret for East Choir Cougar Cabaret for East Choir Guard Beef and Beer for the Winter Guard Guard Beef and Beer for the Winter Guard Drumline Beef and Beer for the Indoor Drumline Drumline Beef and Beer for the Indoor Drumline Raffle for all and MPA Raffle for all and MPA Drumline hosted a competition at West for the Indoor DL Drumline hosted a competition at West for the Indoor DL Hosted Downingtown Classic – Drum and Bugle Corp competition Hosted Downingtown Classic – Drum and Bugle Corp competition Not Student fundraisers Not Student fundraisers Separate entity Separate entity

Overview Food or Fundraisers Generates Cash Goes in Bank Directors Request Many Reasons We pay the bill

Who gets what and how? Budgets are based on last year’s cash earned. Budgets are based on last year’s cash earned. We have $36,000 earned from 12/13 We have $36,000 earned from 12/13 That is the money we use for 13/14 That is the money we use for 13/14 What is earned in 13/14 will be used for 14/15 What is earned in 13/14 will be used for 14/15 This year we have extra cash This year we have extra cash Distribute to each program by headcounts Distribute to each program by headcounts

Where do the funds go?

What if we don’t reach budgeted revenue? Reduce Funding to programs Reduce Funding to programs Impacts directors Impacts directors Impacts students Impacts students Impacts DASD Impacts DASD Our programs are known Our programs are known State State Country Country Impacts our Hometowns Impacts our Hometowns Volunteering Volunteering Event Attendance Event Attendance

How you can become involved Work the Concessions…Please Work the Concessions…Please Become a Board member Become a Board member Assist with Fundraising efforts Assist with Fundraising efforts Ideas Ideas Time Time Share your connections…. Who do you know Share your connections…. Who do you know Share your talents…. Web design Share your talents…. Web design We are 700 families strong We are 700 families strong Attend meetings …. Follow online Attend meetings …. Follow online Follow the website – Follow the website –

Stay informed Master Calendar Master Calendar Director Moodle Link (coming this fall) Director Moodle Link (coming this fall) Current Events Current Events I-Volunteer Sign up I-Volunteer Sign up Music Notes Music Notes Monthly trivia – Win Candy Monthly trivia – Win Candy

Open Board Positions Current MPAEASTWESTSTEM Vice President X WebpageX SecretaryX Fund Development X

Open Board Positions June 2014 MPAEASTWESTSTEM PresidentX Vice President xx SecretaryX

2013/14 – A year of continuing new and changing old Weekly updates to website Weekly updates to website Job Descriptions for spring elections Job Descriptions for spring elections Post Volunteer handbook Post Volunteer handbook Post by-laws Post by-laws Using the WebPages to provide forms Using the WebPages to provide forms Continue s looking for help Continue s looking for help MPAConcessions – ( Concessions Help ) MPAConcessions – ( Concessions Help ) MPAVolunteers – (General Help ) MPAVolunteers – (General Help )

A little more info Packet Information Packet Information Concessions Concessions DSF DSF Financial Reporting Financial Reporting Roadies Roadies Sewing Sewing Car Washing Car Washing Chaperones Chaperones Events Planning Events Planning Concerts Concerts

In Closing It Doesn’t matter It Doesn’t matter What music program What music program Which school East, West, STEM Which school East, West, STEM We are a MUSIC family We are a MUSIC family We support the programs the district doesn’t We support the programs the district doesn’t We are always there for each other We are always there for each other We are proud to be sharing this special time with and for our children We are proud to be sharing this special time with and for our children