2014 EMPLOYMENT EQUITY ROADSHOWS 2014 EMPLOYMENT EQUITY REPORTING 1

Manual and postal submissions open on 1 st September 2014 and close on 1 st October 2014 EE online reporting opens on 1 st September 2014 and closes on 15 January 2015 EE REPORTING TIMEFRAME

Chief Directorate Communication | EE ONLINE REPORTING - EMPLOYER ACCESS To access EE online reporting facility visit : Click “employment equity online reporting” link under online services. How to access your EE profile – A Newly designated employer must register online. – An activation link is provided by DoL to employers who previously submitted. – An activation link may also be obtained on the login portal: click “forgot password”.

EE ONLINE REPORTING - EMPLOYER ACCESS

Chief Directorate Communication | EE ONLINE REPORTING – NEW REGISTRATION Newly designated employer(s)must click on “register” link on the EE reporting login page. Complete the registration form and click submit. Wait for the with the activation link. Employers are required to activate their account before they can login. Employers who have previously submitted an EE report are not required to register again.

EE ONLINE REPORTING – NEW REGISTRATION

Chief Directorate Communication | EE ONLINE REPORTING – NEW REGISTRATION

EE ONLINE REPORTING – FORGOT PASSWORD An Employer who forgot password, can click on “forgot password” link on the EE reporting login page. You will receive a screen that requires you to enter the company EE Ref no/Username and CEO/Accounting Officer address. CEO/Accounting Officer & EE Manager will then receive an activation link by . Click “activate EE user" link.

Chief Directorate Communication | EE ONLINE REPORTING – FORGOT PASSWORD

Chief Directorate Communication | EE ONLINE REPORTING – FORGOT PASSWORD

Chief Directorate Communication | EE ONLINE REPORTING – FORGOT PASSWORD

REMINDER LETTER The login passwords change every year. Employers who previously submitted a report will create their own new passwords. The CEO/Accounting Officer and EE Manager will be sent an with a reminder letter. The reminder letter contains a link to activate your account.

REMINDER LETTER

Chief Directorate Communication | EE ONLINE REPORTING – ACTIVATION OF EMPLOYER PROFILE

EE ONLINE REPORTING – CREATE NEW PASSWORD

EMPLOYER PROFILE SCREEN

Key Changes All designated employers must report annually from 2014 onwards. The EEA2 & EEA4 forms are the same for all employers. The EEA2 form is shorter and now has 9 pages. The EEA4 has a new table with reasons for income disparities. The EEA4 has a CEO/Accounting Officer signature page

Key Changes The login page has updated tabs with new information: a) Amended EE Act; b) Amended EE Regulations; c)2013 Public Register with EE Ref. No. (username).

Key Changes A “save” button has been introduced under each table. Click “save” to retain data and avoid timeout. Upon completion of EEA2 & EEA4 you will get the title “report completed but not submitted”. Notification s will be send to employers as a reminder that their EE report is not yet submitted.

Changes to Employer details The following changes need a letter on a company letterhead signed by the CEO/Accounting Officer: Contact details of the CEO/Accounting Officer and EE Manager Structure of the company e.g. mergers, restructurings etc

CHALLENGES CEO/Accounting Officer and EE Managers address fields are completed with wrong information of consultants, consequently: – Employers do not receive reminder letters with login and activation details – Employers do not receive acknowledgement letters – Employers do not receive a copy of the EE reports submitted or any other correspondence – Data security is compromised

Thank You… Chief Directorate Communication |