Do not put content within the brand signature/footer area Typeface: Arial Heading: 40pt white Subtitle: 20pt white Image height: 5.5cm Image widths: 8.00cm Date: 18pt white Presented by Arya Tedja May 2011 Do not put content within the brand signature/footer area Typeface: Arial Heading: 40pt white Subtitle: 20pt white Image height: 5.5cm Image widths: 8.00cm Date: 18pt white Quick reference for e-Sourcing Suppliers Presented by Arya TedjaMay 2011

2 Overview All new suppliers will be sent an with a User Name and Password Suppliers will need to register on the Ariba Spend Management web site Suppliers will need to complete a short profile and develop a new password For every new event a link will be sent to the Suppliers Requires Internet Explorer 7 or Internet Explorer 8 with out compatibility mode turned off

3 Initial Sample Please use the User Name and Password given in this please remember it

4 Log On Screen for Ariba Using user Name and Password from Once you log in, save this internet site to your favourites for future use. To do this, look at the top bar, hit favourites, then add to favourites.

5 Accept / Reject Terms Read the Terms and click ‘Accept’ to access the website

6 Required Personal Information Please Update the three Mandatory Lines Only Marked with an * Then click “Ok” at the bottom of screen

7 Password Reset Once you logon to the portal for the first time you should set your secret question. This will help you to reset your password if you forget it. Step 1 Select Preferences tab

8 Next Step Select Forgotten Password tab

9 Set Secret Question Enter the details as required and then select save to exit

10 Main Screen Once logged on you should see something like this;

11 Intend to Respond Once you are ready to respond to the RailCorp e-Sourcing event, you will need to select ‘Intend to Respond’. This may open up more information for you once selected

12 Return to Main Screen You may now prepare you bid on the system by clicking ‘Prepare Bid’, At anytime during your bidding process you can save the bid and come back to it later.

13 Prepare Your Bid Click on the Prepare Bid or you may also down load the complete RFx by clicking the ‘Open RFx in Excel’ Button. Ariba works well with Internet Explorer Version 7 and lower. Be aware which Internet Explorer package you have on your system as you may have to upgrade. To check, open up Internet Explorer, press help on the top line, press about Internet explorer and a box comes up with the version you are using. If you are a MAC user, Firefox would be the preferred option.

14 Types of questions File Attachment Question Text type question Yes/No Type question Here are a few sample question types you may see in the event

15 Enter Values Once you have completed all the RFx info question you will then need to enter your pricing for this event. There may be several lines to enter. Depending on the event settings you might not have to respond to all lines. There can be lots and bundles to bid on as well.

16 Submit Bid You may step through the RFx to the end. At this time you may save or submit your bid. Only submitted bids are received at RailCorp. In the message Centre you will see your bid number once you submit your bid Once submitted you may change your bid by completing the revise bid steps. The system will only save the last bid submitted.

17 Q and A Board You may ask questions while the RFx is running by using the Q&A Board tab All public questions and answers will be shown here The Message Centre will show a brief note for all actions during your RFX Your Bid Submitted notice will display in the Message Centre once completed Every time you update a bid, you will be supplied with a new updated bid number.

18 Help Screen To obtain more detailed information please use the Help screen (1), Then select Topics for Suppliers. (2) You can down load the Suppliers Guide.PDF