Business Consultants STRATEGIC IMPLEMENTATION MiCase as a consortium “Best Practice” JEFF MILLS, VAN BUREN ISD / HOLLY NORMAN, KALAMAZOO RESA / DON DAILEY, KALAMAZOO RESA DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION State Best Practices WORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES DEVELOP AND IMPLEMENT A SERVICE CONSOLIDATION PLAN OBTAIN COMPETITIVE BIDS FOR NON- INSTRUCTIONAL SERVICES DEVELOP A TECHNOLOGY PLAN PROVIDE A DASHBOARD WORK IN A CONSORTIUM TO DEVELOPMENT INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT AND BUSINESS SERVICES. DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION State Best Practices WORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES WHAT IS DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION State Best Practices WORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES DEVELOP INNOVATE IMPLEMENT Mi chigan C ollaborative a dministrative s olutions for e ducation

Business Consultants STRATEGIC IMPLEMENTATION State Best Practices WORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES DEVELOP INNOVATE IMPLEMENT Student Information / Data Analysis Financial Accounting / Human Resources Payroll / Records Management

Business Consultants STRATEGIC IMPLEMENTATION State Best Practices WORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES DEVELOP INNOVATE IMPLEMENT “ I would like to thank everybody who helped our district with this great accomplishment!

Business Consultants STRATEGIC IMPLEMENTATION MiCase is... DEVELOP INNOVATE IMPLEMENT... made for Michigan

Business Consultants STRATEGIC IMPLEMENTATION State Best Practices WORK IN A CONSORTIUM TO DEVELOP INFORMATION MANAGEMENT SYSTEMS ADDRESSING STUDENT MANAGEMENT, LEARNING MANAGEMENT & BUSINESS SERVICES DEVELOP INNOVATE IMPLEMENT Collaboration is hard work.

Business Consultants STRATEGIC IMPLEMENTATION Relationships THE KEY TO OUR SUCCESS DEVELOP INNOVATE IMPLEMENT Stakeholder groups Secretaries Teachers Superintendents ISD Partners Third-party vendors “Seek first to understand”

Business Consultants STRATEGIC IMPLEMENTATION I forgot to ask the instructor, “What’s Plan B?” DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION Did I remember to tie the other end of the bungee cord? DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION I hope this works... ? DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION Consortium = Collaboration DEVELOP INNOVATE IMPLEMENT Time & resources required to… Communicate Identify shared goals Define roles Resolve conflict

Business Consultants STRATEGIC IMPLEMENTATION Why a consortium? DEVELOP INNOVATE IMPLEMENT To reduce costs and risk To leverage complementary experiences and expertise To increase standards and ensure best possible service to the end user To acquire more ready access to resources than would be feasible otherwise To develop a mutually supportive inter-organizational culture

Business Consultants STRATEGIC IMPLEMENTATION Core values of MiCase DEVELOP INNOVATE IMPLEMENT To maximize the value of funds put toward information systems To maintain uniformity with other districts & with requirements from the state and federal levels To provide user friendly systems easily accessible via the Internet To share control when developing software To reduce the level of effort required and maximize the results To provide local support for information systems To work together to achieve more To reduce the use of paper To make information accessible

Business Consultants STRATEGIC IMPLEMENTATION Core Values of MiCase DEVELOP INNOVATE IMPLEMENT Users Vision Committees Board Director Team Leads MiCase Staff

Business Consultants STRATEGIC IMPLEMENTATION Not just a provider – a partner DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION DEVELOP INNOVATE IMPLEMENT “ Sometimes it is just a basic walk- through of the program that clears all the confusion. We appreciate everything you have done to make our jobs easier!

Business Consultants STRATEGIC IMPLEMENTATION Roles of a MiCase Vision Committee DEVELOP INNOVATE IMPLEMENT Drive Product Development Prioritize Development Requests Make Product Recommendations to the Board Stay Informed on Industry Trends Work with Programmers to Test Products & Provide Feedback Attend Regular Meetings Report to Users

Business Consultants STRATEGIC IMPLEMENTATION The development process DEVELOP INNOVATE IMPLEMENT Listen to Users Form Study Groups Share with Vision Committees Make Recommendations to the Board Implement Solutions

Business Consultants STRATEGIC IMPLEMENTATION Development Challenges DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION Marketing and Sales DEVELOP INNOVATE IMPLEMENT “ Every time I have spoken with you, I feel like I am the only client you have.

Business Consultants STRATEGIC IMPLEMENTATION Award for Collaborative Excellence DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION Student Management Systems DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION Student Management System: Integration Needs are Paramount DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION DEVELOP INNOVATE IMPLEMENT I was struggling with an issue related to the FID submission and they were able to solve the problem. Their patience was amazing as we worked through a very long, frustrating situation that afternoon.

Business Consultants STRATEGIC IMPLEMENTATION Student Management System: Integration Needs are Paramount DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION DEVELOP INNOVATE IMPLEMENT “ Together we are going to make this work to the benefit of our kids!

Business Consultants STRATEGIC IMPLEMENTATION Partnerships go in 2 Directions DEVELOP INNOVATE IMPLEMENT MiCase Third Party Software Districts & ISDs

Business Consultants STRATEGIC IMPLEMENTATION DEVELOP INNOVATE IMPLEMENT “ I just want to take a moment to thank all of the staff at MiCase for their Herculean efforts.

Business Consultants STRATEGIC IMPLEMENTATION Business Services: Competitive Bid DEVELOP INNOVATE IMPLEMENT

Business Consultants STRATEGIC IMPLEMENTATION Business Services: Shared Services DEVELOP INNOVATE IMPLEMENT Financial Accounting Human Resources Payroll Employee Portal

Business Consultants STRATEGIC IMPLEMENTATION “ DEVELOP INNOVATE IMPLEMENT MiCase is able to tie it to other web based systems that can feed the new system automatically, saving time and trees. The new system will save large amounts of time searching through old paper personnel files.

Business Consultants STRATEGIC IMPLEMENTATION DEVELOP INNOVATE IMPLEMENT “ The new Human Resources system is very user friendly and because it is web based, we will be able to access it from anywhere, anytime.”

Business Consultants STRATEGIC IMPLEMENTATION Working in a Consortium to develop information management systems addressing: DEVELOP INNOVATE IMPLEMENT Student Management Systems Learning Management Tools Business Services

Business Consultants STRATEGIC IMPLEMENTATION Contact us DEVELOP INNOVATE IMPLEMENT