OCT FY07 eSIS eMOOSE Changes Eric S. Lammers

Summary of FY07 OCT Changes Miscellaneous Updates EMIS Documentation EMIS Documentation System Code Script System Code Script SPED Lite Screen SPED Lite Screen EMIS Detail Screen EMIS Detail Screen Ohio Pre-ID Extract Ohio Pre-ID Extract NEW EMIS Records GE: Special Education GE: Special Education GS: Preschool Assessment GS: Preschool Assessment Modified EMIS Records GI: Student Demographic GK: Student Attendance GN: Student Course GQ: Student Program GQ070 – Staff ID Field GO: KRA-L CN: Course Master DQ: District General Info DF: Building General Info Pre-Release Sent to eSMOC Pre-Release NOT Received September 29 th Due Date

FY07 EMIS Documentation Restricted Access > Documentation > AAL Documentation > EMIS Restricted Access > Documentation > AAL Documentation > EMIS EMIS Specifications FY2007 – FULL AAL Guide EMIS Setup Document FY2007 – AAL System Code Setup Guide Restricted Access > Documentation > eSMOC Documentation > EMIS Documents Restricted Access > Documentation > eSMOC Documentation > EMIS Documents SSDT EMIS Guide – FY07 CHANGES ONLY GE Record User Document GE Record System Codes Restricted Access > Documentation > eSMOC Documentation > Status Reports Restricted Access > Documentation > eSMOC Documentation > Status Reports EMIS Status Report EMIS Status Report (FY07) Date and Statistics > Education Management Information System (EMIS) > EMIS Documentation Date and Statistics > Education Management Information System (EMIS) > EMIS Documentation 2007 EMIS Manual (Word or PDF) EMIS Changes (Word or PDF)

System Code Script SSDT script updates EMIS code tables to conform to FY07 ODE changes Please see ‘EMIS Setup Document FY2007’ for details SSDT script: emis_fy07_changes.sql \\nwvideos\esmoc uploads\EMIS FY07 Changes (SSDT) \\nwvideos\esmoc uploads\EMIS FY07 Changes (SSDT) Add NEW codes to appropriate table Delete codes by inserting ‘z’ in front of description and NULLing external code ?? Feedback ??

GE: Special Education Record AAL to deliver by September 29 th Criteria Record to be reported for students with a disability and students suspected to have a disability Record to be reported for students with a disability and students suspected to have a disability Record is to report an event that occurs on a date with an outcome that may not have happened within a compliance timeline. Record is to report an event that occurs on a date with an outcome that may not have happened within a compliance timeline. Date Range: 6/1 of previous school year to End of District’s Oct count week Date Range: 6/1 of previous school year to End of District’s Oct count week

SPED Lite Screen SED900 v GE Record Data Elements GE Record Elements are tracked & extracted from SPED Lite 8 Date Types, Outcome ID, Non-Compliance ID Date Types to be reported via GE record Date Types to be reported via GE record PSTC – Preschool Transition Conference Date RFRL – Referral for Evaluation Date CNST – Guardian Consent for Evaluation Date IETR – Initial ETR Completion Date RETR – Revaluation ETR Completion Date IIEP – Initial IEP Completion Date RIEP – Revaluated IEP Completion Date TIEP – Transfer IEP Adoption Date

SPED Lite Screen - Cont. SSDT script: Important_dates.zip \\nwvideos\esmoc uploads\SPED (GE) Code Changes, Triggers, Conversion (SSDT) \\nwvideos\esmoc uploads\SPED (GE) Code Changes, Triggers, Conversion (SSDT) The script loads all entries for the Important Date, Outcome ID, and Non-Compliance ID System Code tables The script also creates triggers to auto-populate the Date Types, Outcome ID, and Non-Compliance ID from SPED Advanced to SPED Lite – Important Dates Please see the following documents for additional details ‘GE Record User’ ‘GE Record User’ ‘GE Record System Codes’ ‘GE Record System Codes’

EMIS Detail 2 Screen STU186 v Disabled Fields Preschool Early Intervention (GI460) Preschool Student Education Fund Source Weekly Length of Instruction Preschool SPED IEP Kindergarten Experience Renamed ‘Attendance Pattern’ to ‘PS/KG Attendance Pattern’ (GK410) Only enabled for PS / KG students ‘Poverty Level’ to be used for ‘PS Poverty Level’ (GI510)

EMIS Detail 3 Screen STU186 v NEW Field ‘OGT Graduation Alternative’ (GK420) Defaults to NULL Pull down values will be adjusted 0 – Not Used 1 – Used for one test not yet passed

Ohio Pre-ID Extract STU200 v SSID has been enabled in Pre-ID extract Student’s SSID will be extracted as Field #10 ( ) as displayed on SSID Screen (STU985)

GS: Preschool Assessment Record AAL to deliver by September 29 th SSDT will provide a setup script to populate Testing Setup Tables for PS Assessment Selection Criteria Include active SPED PS students (3–5 yrs on Dec 1) with at least 1 PS Assessment record reported from July 1 to December 1 Include active SPED PS students (3–5 yrs on Dec 1) with at least 1 PS Assessment record reported from July 1 to December 1

GI: Student Demographic Record AAL to deliver by September 29 th Record Adjustments Delete ELDA elements GI380, 390, 400, 410, 420 and Preschool Early Intervention Element (GI460) Delete ELDA elements GI380, 390, 400, 410, 420 and Preschool Early Intervention Element (GI460) Add Preschool Poverty Element (GI510) Add Preschool Poverty Element (GI510)

GK: Student Attendance Record AAL to deliver by September 29 th Record Adjustments Add ‘PS/KG Attendance Pattern’ (GK410) to EMIS Details 2 Screen Add ‘PS/KG Attendance Pattern’ (GK410) to EMIS Details 2 Screen Add ‘OGT Graduation Alternative’ (GK420) to EMIS Details 3 Screen Add ‘OGT Graduation Alternative’ (GK420) to EMIS Details 3 Screen Adjust Majority of Attendance (GK320) Logic Adjust Majority of Attendance (GK320) Logic IRN of building/district student is continuously enrolled from the end of October count week through the designated date as follows: March 19 th for all grades except 3-8 March 19 th for all grades except 3-8 May 10 th for grades 3-8 May 10 th for grades 3-8

GN: Student Course Record Record Adjustments Deleted ‘CBI – Worked Based Learning Experience Status’ element (GN120) from both Course & HMRM portion of record Will report NULL

GQ: Student Program Record SED900 v Record Adjustments Staff ID Field (GQ070) FY06 Staff ID for 215xxx codes was reported from Team/Groups for services provided by a contracting agency FY07 Staff ID for 215xxx codes will be reported from SPED Lite – Related Services Tab if service provided by contracting agency (ie – ESC) Delete ‘Title 1 Public School Choice IRN’ element (GQ080)

GO: KRA-L Record Record Selection Criteria Modified Select students who have written at least one KRA-L test as selected on EMIS Reporting Test Setup screen (EMIS195) on or after January 1 st of the previous school year and before or on December 31 st of the current school year. Select students who have written at least one KRA-L test as selected on EMIS Reporting Test Setup screen (EMIS195) on or after January 1 st of the previous school year and before or on December 31 st of the current school year.

CN: Course Master Record SCH044 v Staff ID Field (CN070) Modified Reporting Instructions October (K) - Optional Report State Teacher ID for Certified Staff beginning with February Reporting Period vs. SSN State Teacher ID should be entered on SCH044–State ID field

DQ: District General Information Record SYS055 v NEW Fields added for DQ record for FY07 Oct ONLY Prior Year Evaluated But Ineligible Nonpublic Students w/ Disabilities (DQ230) Prior Year PS Transition Conferences BY 3 rd B-day (DQ240) Prior Year PS Transition Conferences AFTER 3 rd B-day (DQ250) DQ Record modified to pull DQ230, 240, and 250 from SYS055

DF: Building General Information Record AAL to deliver by September 29 th Record Adjustments Add ‘Hours Per Day Scheduled – PS’ (DF360) to the Ohio School Specific Info screen (SROH040 – Fall/October Tab) Add ‘Hours Per Day Scheduled – PS’ (DF360) to the Ohio School Specific Info screen (SROH040 – Fall/October Tab) Add ‘Annual Days in Session Scheduled – PS’ (DF370) to the Ohio School Specific Info Screen (SROH040 – Fall/October Tab) Add ‘Annual Days in Session Scheduled – PS’ (DF370) to the Ohio School Specific Info Screen (SROH040 – Fall/October Tab)