CTAA Expo 2009 CTAA Expo 2009 State DOT Roundtable Kimberly A. Gayle, Office Chief Federal Transit Grants Programs Division of Mass Transportation June 4, 2009 Providence, Rhode Island

1. Create and/or Retain Jobs 2. Provides Direct Payment 3. Eases Funding Restrictions California’s Principles for Recovery Act Funds California’s Principles for Recovery Act Funds

California’s Principles for Recovery Act Funds 4. Delivers Investment Where It Is Needed Most 5. Cuts Through the Red Tape 6. Provides Flexibility

California’s Principles for Recovery Act Funds 7. Reduces Time to Market 8. Addresses Immediate and Future Needs 9. Transitions to Sustainable Transportation Systems

Recovery Act 5311 Non-Urban Transit Capital Grant Process

Recovery Act Funding for California Transit Capital Apportionments (Millions)

Recovery Act Non-Urban Section 5311 Funds $34 Million Statewide

Comparison Normal FTA % Federal 11.47% Local Match Operating & Capital 1 Year Cycle Quarterly Reports Recovery Act % Federal No Match Capital Only (for now) 180-days Extensive Reports Logos

California Recovery Act Action & Communication Plan  Internal Meetings with Programming, Contracts, Legal, Budgets, Accounting & Local Assistance, Procurement, and IT to Expedite Processes and Save Time!

California Recovery Act Action & Communication Plan Teleconferences with Local Agencies Technical Assistance and Outreach CalACT Conference in March s, s, s! Create/Maintain Website

Final apportionment was published in the Federal Register (March 5, 2009). Approximately $34 million in ARRA funds. 5% - Administration 10% - Contingency 15% (f) Intercity Bus Program 70% Final apportionment The 180-day timeframe began on March 5, 2009 and ends September 1, } 15%

Applications are due in Sacramento no later than COB, April 17, POST MARKS WILL NOT BE ACCEPTED. Sets of applications ARRA 5311 applications – Priority projects ARRA 5311 applications – Backup projects ARRA The purpose of the backup application(s) is to fund projects with unexpended ARRA funds. 5311(f) applications – Priority projects (Separate application)

Application review deadline May 8, Complete applications includes: Original signatures Board Resolution FTA Certifications & Assurances Title VI Public Hearing Notice (Hearing does not have to be conducted prior to submission of application, but has to be completed by June 30, 2009) ARRA Certification

Application review/approval must be completed and submitted to the FTA by May 29, 2009.

We anticipate that some projects may include State Transportation Program (STP) funds, as such will require a FLEX FUND transfer. This process requires additional time. It is critical that MPOs inform Caltrans DMT of STP funds that will be used for ARRA projects.

Standard Agreements will be forwarded to agency on June 9, It is CRITICAL that these agreements be signed AND RETURNED within three weeks of receipt, or no later than July 6, 2009.

Three actions are occurring at the same time to meet the ARRA timeframe. FTA is reviewing the submitted grant The Department of Labor (DOL) is reviewing the grant, and, The Standard Agreements have been sent for signature. The grant must be approved July 17, 2009.

ARRA funds will be ENCUMBERED August 7, 2009 To meet the 180-day timeframe it is CRITICAL that the Standard Agreements be signed AND RETURNED within three weeks of receipt, or no later than July 6, 2009.

Once the funds are encumbered, We expect to execute all standard agreements by August 21, 2009.

September 1, 2009 is the DEADLINE to meet the 180-day timeframe.

Once an standard agreement is executed, an agency may proceed with their project. Requests for Reimbursements and monitoring will be done by District staff in accordance with current procedures as outline in the 5311 handbook. REPORTING REQUIREMENTS: Applicants will be required to complete a monthly progress report due to Caltrans

100% Recovery Act 5311 Non-Urban Transit Capital Grant InventoryNumberGrant Amount Vehicles137$16,433,986 Facilities29$ 4,615,370 Equipment360$ 4,648,932 Paratransit Operating7$ 446,828 Mobility Management4$ 104,923 Safety & Security Improvements5$ 91,489 Preventive Maintenance31$ 5,923,472 Total Projects573$32,265,008 Grant Administration5%$ 1,698,158 Grand Total for Grant $33,963,166

June-July 2009 Recovery Act Workshops

Preliminary Data for Reporting Impact to Jobs Based Upon Vehicle Procurements

CNG

CNG BUSES Twenty Orders for 30’– 40’ CNG buses  Number of direct, on-project jobs created or sustained (i.e. the number of employees created or sustained by the procurement, including employees of recipient, prime contractors, consultants, and subcontractors)  The project would sustain 40 production jobs for 4 months Total job hours created or sustained (i.e. the total job hours for employees cited above)  The job hours sustained for the 4 months would equal 36,000 Total payroll of job hours created or sustained (i.e. the total dollar amount of wages paid for job hours created or sustained)  The payroll cost with wages, taxes and benefits is $644,760.00

DIESEL

DIESEL BUSES Twelve Orders for 30’ – 40’ Diesel buses  Number of direct, on-project jobs created or sustained (i.e. the number of employees created or sustained by the procurement, including employees of recipient, prime contractors, consultants, and subcontractors)  The project would sustain 24 production jobs for 4 months Total job hours created or sustained (i.e. the total job hours for employees cited above)  The job hours sustained for the 4 months would equal 20,400 Total payroll of job hours created or sustained (i.e. the total dollar amount of wages paid for job hours created or sustained)  The payroll cost with wages, taxes and benefits is $365,364.00

CUT-AWAY STYLE

SMALL, MED, LARGE CUTAWAYS 65 Orders for Small Medium And Large Cutaways  Number of direct, on-project jobs created or sustained (i.e. the number of employees created or sustained by the procurement, including employees of recipient, prime contractors, consultants, and subcontractors)  The project would sustain 14 production jobs for 4 months Total job hours created or sustained (i.e. the total job hours for employees cited above)  The job hours sustained for the 4 months would equal 8,870 Total payroll of job hours created or sustained (i.e. the total dollar amount of wages paid for job hours created or sustained)  The payroll cost with wages, taxes and benefits is $150,790

Recovery Act Information Caltrans Division of Mass Transportation FTA Website

Division of Mass Transportation Contact Information James Ogbonna Section 5311 Branch Chief (916)

Division of Mass Transportation Contact Information Chuck Gunter Procurement and Grants Management Branch Chief (916)

QUESTIONS?