San Francisco Bay Area Council Officer Training Workshop January 26,

2 Finding Your Way in IEEE or… What is an IEEE Council? or What did I get myself into? Bill DeHope OEB Past Chair January 26, 2013 Michael’s Restaurant Shoreline Drive and Amphitheater Mountain View, CA 2013 Tri-Section Officer Training Workshop

3 Not powerful enough to take you where you want to go? Does IEEE look a little mysterious? Maybe even a little foreign?

4 What is the IEEE? The World’s largest (>400,000) technical professional society >800 active standards; >100 periodicals; >300 conferences/year 30% of the world’s knowledge Our charter: “Scientific advancement and diffusion of knowledge” “Advancement of the profession” (our careers) “Use skills to enhance the quality of life for all people” Our strengths: Peer-reviewed Transactions, practical publications, newsletters International conferences & workshops, published proceedings 40 active technical Societies & 6 Technical Councils 1500 chapters in 307 sections; grassroots member involvement Professional advancement, support; networking; career benefits Local You are part of something big!

5 What are the IEEE’s “entities”? (Finding yourself in the alphabet soup) Societies –Communications, Computer, NPSS, etc –Active at the national level (journals, conferences) –Active at the local level (chapters) (Student) Branches –Berkeley, Stanford, etc –Can have technical chapters Geographic entities –Regions, Areas, Sections, Councils, Chapters National entities –PACE, IEEE-USA, TISP, etc. Affinity Groups –GOLD, WiE, Consultants Network, Life Members

6 Who is the IEEE? See why chapters are the of IEEE? But how can they be in 3 places at once? TAB MGA (TAB)

7 The to understanding IEEE organization: $ Viewed Geographically The Regional Activities Board (Now Member & Geographic Activities Board) $ Viewed “Technically” The Technical Activities Board But what is a Council?

8 What is an IEEE Council? “An optional collaboration of contiguous sections” The San Francisco Bay Area Council consists of: –Santa Clara Valley Section –Oakland/East Bay Section –San Francisco Section Council Viewed Geographically Council Viewed Administratively $

9 What could a Council do? Provide a vehicle for services aided by section interaction –In the past, sponsor local conferences, shows Coordinate communications –The Grid magazine Host Tri-section Events –In the past, volunteer recognition –Yearly kickoffs Provide shared resources –in the past, an office & secretary Get too big for its breeches

10 SFBAC’s checkered past… SFBAC was initially founded in the 1950’s Along with LAC, we sponsored a trade show called Wescon Throughout the 1960’s & 70’s, Wescon was phenomenally successful and made lots of M$ The love of money became a root of much evil: –Council rented its own office space and hired a full-time secretary –Section rebates were directly-deposited to Council’s account –Sections became subservient to Council In the 1990’s, the Internet boomed & trade shows busted. Judgment Day cometh to Wescon, and to SFBAC. In 2005, Council was re-formed, clearly under its sections. It’s MoU now limits its funds to a year’s budget. Excesses flow to the Sections.

11 What should a Council do? Provide a vehicle for services aided by section interaction –When “more is merrier” –When the “extra mile” is worth it –Like this Officer Training Event –Like tri-section summer banquets or BBQ Coordinate communications –The Online Grid –Enhance Region ties Tri-section Events –Officer Training; sharing of Best Practices –Sponsor Sections Congress, GHTC13 ! –PACE activities, consultants network –affinity groups: WiE, GOLD ! Provide shared resources –in the past, an office & secretary –Now, ideas and volunteers

12 A little about SFBAC & money… Rules –Council’s cash-on-hand < 1 * Yearly Budget (directed by MOU) –Chapter’s cash-on-hand <  * Yearly Budget (my rule of thumb) –Audits if any entity’s cash-on-hand > 100 k$ (IEEE’s rule) RAB/ MGA $5/member 70,20,10k$ Grid Ad Revenue Local Conf. Support Sections Chapters Council Short Courses TAB OEB SCV SF

13 Thanks to the 2012 SFBAC ExCom… San Francisco: 2012 Chair –2012 SF Chair: Shirin Tabatabai –2012 SF Rep: Dan Sparks/Shirin Santa Clara: 2012 Secretary –2012 SCV Chair: Brian Berg –2012 SCV Rep: Ed Aoki Oakland/East Bay: 2012 Treasurer –2012 OEB Chair: Bill DeHope –2012 OEB Rep: Brent McHale The right-hand rule of SFBAC positions OEB Treas. SCV Sec’y SF Chair

14 Welcome to the 2013 SFBAC ExCom… Santa Clara: 2013 Chair –2013 SCV Chair: Ed Aoki –2013 SCV Rep: Ed Aoki Oakland/East Bay: 2013 Secretary –2013 OEB Chair: Kate Jenkins –2013 OEB Rep: Bill DeHope San Francisco: 2013 Treasurer –2013 SF Chair: Shirin Tabatabai –2013 SF Rep: Mike Butler The right-hand rule of SFBAC positions OEB Sec’y SCV Chair SF Treas.

15 Summary IEEE is a unique, highly-beneficial organization to the world and to you. Active local chapters are the of IEEE. Get involved in your Section; you can help each other. Know about your Council: –The Council is the geographic entity above Sections, but below Areas and Regions. –The Council is below Sections in terms of control and finances. –Your Council exists to help, never lord over, the Sections. Your Council coordinates tri-section activities, like this!

16 Get your motor running…have a great 2013! IEEE: Powerful & nothing foreign about it

17 Questions/Notes: