Board Brief March 24, 2012

 Previous survey conducted 7 years ago  PY assessment requested by President ◦ Conduct a complete review of the committee structure to determine what committees are needed to support the Association  Board Brief 2012 – 20 presented at November meeting with discussion  Areas of concern from November meeting addressed and presented as Board Brief  Coordinated with current committee chairs 2

 Board Committees ◦ Executive ◦ Finance and Budget ◦ Strategic Planning  Standing Committees ◦ Governance ◦ Audit ◦ Asset Management ◦ Nominations and Elections ◦ Awards & Honors ◦ Professional Standards & Ethics ◦ Executive Director Assessment ◦ Professionalism Advocacy ◦ CMLDP ◦ University Outreach and Relations ◦ Chapter Development 3

 Clarification of Committee classification - Oversight v. Standing ◦ All committees classified as Board committees  CMLDP conversion to Working Group ◦ Retain as Board ◦ Reassess to remain as Board Committee at end of PY12-13  Incorporation of responsibilities of dissolved committees into existing Board committees 4

 Establish a committee on Professionalism Committee with the dissolution of Professionalism Advocacy Committee ◦ Retain Professional Standards and Ethics with updates 5

 Executive (includes Executive Director Assessment)  Finance and Budget (includes Asset Management)  Strategic Planning  Audit  Governance  Nominations and Elections  Professional Standards & Ethics  CMLDP Oversight  University Outreach and Relations  Chapter Development 6

 President appoints Committee chairpersons  President provides the Committee chairpersons a list of priorities for the program year, no later than the first board meeting of the program year  Chairperson submits a Committee Plan to the President within 30 days of the first board meeting of the program year  Chairperson provides Board Brief no later than 10 days prior to Board meeting 7

 Committee accomplished purpose ◦ Reassessed Committee structure ◦ Updated to reflect duties performed by the committee vs. staff (current practices) ◦ Eliminated committees, where appropriate ◦ Identified 3 committees for reassessment during PY  CMLDP Oversight  University Outreach and Relations  Chapter Development  The Committee Plans are critical to ensure that committees are accomplishing priorities for the Association 8

 “Be it resolved, that the following Board Committees are in place execute the responsibilities of the Board Directors of the National Contract Management Association: Executive Committee, Finance and Budget, Strategic Planning, Professional Standards & Ethics, Audit, Governance, Nominations and Elections, University Outreach and Development, CMLDP Oversight and Chapter Development; and that the Awards & Honor, Asset Management, Executive Director Assessment, and Professionalism Advocacy Committees are dissolved. The revised policies listed are approved as presented   Policy 2-1, Board of Directors (March 2012)  Policy 2-2, President (March 2012)  Policy 2-3, President Elect (March 2012)  Policy 2-4, Past President (March 2012)  Policy 2-5, Secretary (March 2012)  Policy 2-6, Treasurer (March 2012)  Policy 2-7, General Counsel (March 2012)  Policy 2-8, Executive Director (March 2012)  Policy 3-1, Executive Committee (March 2012)  Policy 3-2, Governance Committee (March 2012)  Policy 3-3, Finance and Budget Committee (March 2012)  Policy 3-4, Audit Committee (March 2012)  Policy 3-5, Reserved 9

 Policy 3-7, Nominations and Elections (March 2012)  Policy 3-8, Reserved  Policy 3-9, Professional Standards and Ethics Committee (March 2012)  Policy 3-10, Reserved  Policy 3-11, Reserved  Policy 3-12, Contract Management Leadership Development Program Oversight Committee (March 2012)  Policy 3-13, University Outreach and Relations Committee (March 2012)  Policy 3-14, Chapter Development Committee (March 2012)  Policy 3-15, Strategic Planning Committee (March 2012)  Policy 5-1, Association Policy Formulation and Implementation (March 2012)  Policy 5-2, Financial Management Policies (March 2012)  Policy 5-4, Certification Policies (March 2012)  Policy 5-5, Education Policies (March 2012)  Policy 5-7, Chapter Policies (March 2012)  Policy 5-10, Committees Policy (March 2012)  Policy 5-13, Strategic Management Policy (March 2012)” Note: this resolution requires a majority vote to pass.  10

Association Policy #NameSummary of Changes 2-1Board of DirectorsMinor administrative changes 2-2President Added additional language to duties and responsibilities that emphasize the responsibility to ensure efficient and effective operating policies and policys are in place. Minor administrative changes. 2-3President Elect Minor administrative changes. Removed requirement to chair Strategic Planning committee. 2-4Past President Minor administrative changes, Add detail related to the timing of the National elections since that information was already contained in NCMA Policy Secretary Minor administrative changes. Include the requirement for the Secretary to support the Governance Committee in the review of bylaws. 2-6TreasurerMinor administrative changes 11

Association Policy #NameSummary of Changes 2-8Executive Director Minor administrative changes. Updated to emphasize the need to ensure effective operating policies and procedures are implemented and maintained for the effective management of all association assets and resources, inclusive but not limited to, employee use of NCMA funds relative to business travel and entertainment. 3-1Executive Committee Incorporates the requirement of the Executive Director Assessment Committee 3-2Governance Committee Minor administrative changes. Updated to remove the requirement for the committee to provide training to board members. This training is provided by staff. 3-3Finance and Budget CommitteeIncorporates the requirements of the Asset Management Committee 12

Association Policy #NameSummary of Changes 3-4Audit Committee Incorporated requirements for the committee to review the expenditures (credit card and reimbursement of expenses) of the Executive Director on a quarterly basis and review the operating policies and procedures and procedures established by Executive Director in accordance with NCMA 2-8 every two years. Clarifies that the committee approves the independent auditor and the Executive Director executes the agreement. 3-5Asset Management Committee Policy is cancelled. The policy requirements are incorporated into Association Policy 3-3, Finance and Budget Committee. 3-7Nominations and Elections Committee The change is to the committee type from Standing to Board Committee. No changes to the content. The major change resulting from the November Ad Hoc Committee briefing does not require a change to policy. It requires a change in application. 3-8Awards and Honors Committee Policy is Cancelled. The committee becomes a working group. 3-9Professional Standards and Ethics CommitteeReconciled t to focus on advancing the professionalism of the workforce, standards, ethics, and leadership development. 13

Association Policy #NameSummary of Changes 3-10Executive Director Assessment Committee Policy is cancelled. The policy requirements are incorporated into Association Policy 3-1, Executive Committee. 3-11Professionalism Advocacy CommitteePolicy is cancelled Contract Management Leadership Development Program Oversight Committee Removed the requirement to review mentor applications and remove the detailed schedule requirements from policy. 3-13University Outreach and Relations Committee The policy was updated to reflect how the committee works with NCMA staff to affect the responsibilities of the committee. 3-14Chapter Development Committee Rewording of the policy and minor administrative changes. No major substantive changes. 3-15Strategic Planning CommitteeMinor administrative changes 14

Association Policy #NameSummary of Changes 5-1 Association Policy Formulation and Implementation Incorporates the current practices for updating policies 5-2Financial Management Policies Updated to reflect Finance and Budget Committee instead of Asset Management Committee 5-4Certification PoliciesMinor administrative changes 5-5Education PoliciesMinor administrative changes 5-7Chapter PoliciesMinor administrative changes 5-10Committee PolicyReflects the classification of committees as Board Committees and reflect the proposed board structure (eliminations/consolidations) 15