1 Office of Finance and Business Services Finance and Business Services Brief Overview FBS provide a range of financial services to the University community including:  Budgeting and Resource Management  Financial Planning and Forecasting  Reporting against University KPIs  Financial and Tax Accounting  Insurance and Risk Management  Business Services (purchasing, payables, travel, cashiering)  Logistics(stores, mail and transport)

2 Office of Finance and Business Services Finance and Business Services Direct Support to Researchers There are 2 areas of FBS that provide direct support to researchers in the Financial Management of their Research Grants.  Group Services supports academic management including Research Centre Directors and individual researchers within each of the 4 academic groups through a network of Group Resource Managers and Financial Consultants.  Corporate Services supporting DVC(R) portfolio, research and CCR. Key Contact Who is my financial consultant?

3 Office of Finance and Business Services Finance and Business Services Role of Financial Consultant  Assist with grant applications (costing and budget preparation)  Work with Heads of School, Research Centre Directors and individual researchers to manage their portfolio of projects  Provide advice on University financial policies and procedures  Provide training in use of Griffith Portal Web Services  Work with Corporate Services on Financial Reporting, Project Completions and Closures

4 Office of Finance and Business Services Finance and Business Services Role of Corporate Services  Project Setup (in finance system)  Budget and Income Allocation  Overhead recovery and distribution (where applicable)  Invoicing  Financial Reporting and Acquittal  Project Closures

5 Office of Finance and Business Services Finance and Business Services Managing My Research Project  All expenditure on University grants and CCR projects needs to be in accordance with University policy and procedures.  Researchers can initiate expenditure on their projects by using the web workflow processes available on the GU Portal>Finance>Financial Services. These include:  Raising purchase orders (Purchase Request)  Paying invoices (Payment Request)  Booking airfares (E-Res)  Reimbursements  Travel Advances  Tracking your Requests

6 Office of Finance and Business Services Finance and Business Services Managing My Research Project  These requests will route to an appropriate financial delegate for approval, often the Head of School or Research Centre Director, before being processed by FBS.  For advice on relevant policies and procedures and for training in use of the GU Portal, contact your Financial Consultant.

7 Office of Finance and Business Services Finance and Business Services Reports & Enquiries  Researchers will have access to view their research grant project on the GU Portal using Project/Class Enquiry at GU Portal>Finance>Financial Services>Enquiry>Project Class Enquiry.  Widely used by the academic community as it provides easy to access and easy to understand financial information.  Both at a summary level and at an individual transaction level.  For training in use of this enquiry, contact your Financial Consultant.