1 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: G/L Journal Text Extensions

2 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Master Files There is a new General Supporting Files narrative record to allow the entry of G/L dispute codes

3 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: G/L Dispute Reason Codes

4 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: G/L Dispute Reason Codes - General Supporting Files This is a new option: This new master file allows you to create General Ledger Dispute Reason Codes which are used on journal detail lines, where the line of a journal is in dispute.

5 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Once the master file has been set up, Then into the following options Journal Entry Journal Authorisation (if G/L Journal Authorisation is switched on) Transaction Enquiry/Full Account Enquiry Transaction Archiving Note: In order to realise the full functionality of both the G/L Journal Extensions project and the G/L Journal Authorisation project, both projects should be switched on together.

6 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Tasks Journal Entry and Journal Authorisation have been amended to include the functionality of this project

7 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Journal Entry

8 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Journal Entry - General Ledger This option has been amended: After confirming the journal header details, five lines of free text is available to enter any relevant narrative text The text entered here will be the default text used on the journal detail lines but may be overwritten on the individual lines

9 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Journal Entry - General Ledger You can also enter/amend the extended text on each journal detail line The F12-More function key must be selected if extended text is to be entered/amended

10 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Select Journal Text to enter extended text for this journal detail line. If you selected F12-More function key, a small menu appears Note: The Exploded Detail option allows you to enter the line details in an “exploded” window, as per existing functionality Journal Entry - General Ledger

11 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Select Disputes to enter any dispute details for this journal detail line. Journal Entry - General Ledger

12 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Enter the relevant text in exactly the same way as for the journal header. If any text was entered on the journal header, it will be displayed and can be amended/overtyped as required. If you selected Journal Text, the extended text window is displayed. Journal Entry - General Ledger

13 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Journal Entry - General Ledger If you selected Disputes, the Disputes window is displayed Enter or F2-Browse a valid G/L Dispute Reason code Enter any additional comments relating to this dispute Note: If G/L Journal Authorisation is switched on, you can select journals for authorisation with disputed lines

14 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Journal Authorisation

15 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Journal Authorisation - General Ledger If G/L Journal Authorisation is used with G/L Journal Extensions, this option has been amended: Journals with disputed lines can be selected for authorisation Tick the Lines in Dispute check box to include journals with disputed lines

16 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Journal Authorisation - General Ledger Journals with disputed lines are displayed accordingly The Dispute column in the browse screen indicates that this journal has disputed lines

17 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Journal Authorisation - General Ledger If the individual journal lines are selected, then accepted by clicking on CR, the following window is displayed Note: The Posting Code or Project /Expense code details can be amended F4-Journal displays the Journal Text window and any extended text entered for this line F8-Disputes displays the Disputes window and any dispute details relating to that line

18 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: At this point, the journal may be authorised (see G/L Journal Authorisation for more details), depending on the setting of the system key NLDISPACT. If the system key is set to PREVENT, journal with disputed lines cannot be authorised. If the system key is set to WARN, a warning message is displayed, but you can ignore the message and authorise the journal.. If the system key is set to IGNORE, the journal can be authorised regardless of any disputes. Journal Authorisation - General Ledger

19 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Enquiries Both the Full Account and Transaction Enquiry have been amended to include the functionality for this project

20 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Transaction Enquiry

21 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Transaction Enquiry - General Ledger This option has been amended: Both disputes and journal text can be viewed In both Transaction and Full Account Enquiry With the required transaction highlighted, select F8-Explode to display exploded journal details from which you can view the disputes and text Note: These windows are identical in Full Account Enquiry, therefore this example will only be shown for Transaction Enquiry

22 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Transaction Enquiry - General Ledger This screen allows you to view the dispute and text details of the highlighted transaction F8-Journal displays any text attached to the journal header CR-Disputes displays any dispute details attached to the journal line

23 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: Housekeeping

24 of 24 G/L Journal Text Extensions / DA0583-w1 Last updated: The following option has been amended for this project:. Transaction Archiving Journal Text and Dispute codes will be removed when General Ledger transactions are archived.