Research Fund Secretariat Food and Health Bureau December 2014 Electronic Grant Management System (eGMS)

Notification Submission of Grant Application for HMRF 2014 Note: notification for endorsement will be sent to AI users when the first record appears on the Action List. [Name of DH/FO/RO] eGMS AI-1

Login Note: The account will be locked after 6 failed attempts Your login is your address. Please contact the Secretariat if you do not know your login or have problem to login to the AI-2

View Applications Go to Project > Application AI-3

View Applications Click “Master List” to view all applications submitted to AI users. Note: DH can view the applications from his / her department only. Click “Action List” to endorse applications. Click “Pushed Back List” to view all applications pushed back to PA by AI users (i.e. DH/ FO/ RO) (for RO only) Click “Outstanding List” to view all applications pending signature(s) from CoA(s) (if any), DH or FO AI-4

View Applications – Preview Click “Action List” i) Click the “Temp Ref no.” to view the application in eGMS. ii) Click the PDF icon to download the application to computer. (Note: a 6-character password has to be set by user for security measures.) AI-5

Update “Check-in-order” List (Optional) i) View the details checked by AI users (i.e. DH/ FO/RO) or ii) Click “Confirm Checked” to add a new entry. AI-6

Process Applications i) Click “Endorse” to endorse an application. or ii) Click “Push Back” to request PA to revise an application. Note: Enter detailed reason(s) before pushing back the application to PA for revision. AI-7

Outstanding Applications (for RO) Click “Outstanding List” View signing status of CoA(s)(if any), DH or FO. Note: DH and FO can view the signing status of CoA(s) and AI users on the Master List. N N AI-8

Enquiry Telephone: (Eric) (Maggie)

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