Microsoft Office 2003 Illustrated Brief Elements to a Document Adding Special

2Adding Special Elements to a Document  Create a table  Insert and delete table columns and rows  Format a table  Insert WordArt  Add clip art Objectives

3Adding Special Elements to a Document Objectives  Insert a footnote  Insert a header or footer  Add borders and shading

4Adding Special Elements to a Document Creating a Table  A table is a grid of rows and columns –The intersection of a row and column is called a cell Cell Table

5Adding Special Elements to a Document Creating a Table (cont’d)  Use the Table button on the Standard toolbar to insert a table Table button Click and drag to define table you want

6Adding Special Elements to a Document Creating a Table (cont’d)  Tips on entering text in table cells –Click in a cell, then type the text you want –To move to the next cell, press [Tab]

7Adding Special Elements to a Document Inserting and Deleting Table Columns and Rows  Use the commands on the Table menu to add or delete columns and rows Click to add a row or column

8Adding Special Elements to a Document Inserting and Deleting Table Columns and Rows (cont’d)  Table with new column added New column

9Adding Special Elements to a Document Inserting and Deleting Table Columns and Rows (cont’d)  Tips on working with tables –You can also insert a column using the Insert Column button on the Standard toolbar –You can also insert a row using the Insert Row button on the Standard toolbar –You can draw a table using the Draw Table button on the Tables and Borders toolbar

10Adding Special Elements to a Document Formatting a Table  You can enhance the appearance of a table by –Changing colors, fonts, font sizes, and styles –Adding borders and shading

11Adding Special Elements to a Document Formatting a Table ( cont’d)  You can save formatting time using the Table AutoFormat dialog box –Click Table on the menu bar, then click Table AutoFormat –Table AutoFormat lets you choose from 45 professionally designed table formats

12Adding Special Elements to a Document Formatting a Table (cont’d)  The Table AutoFormat dialog box Selected style Preview of selected style

13Adding Special Elements to a Document Formatting a Table (cont’d)  Table formatted with Table AutoFormat

14Adding Special Elements to a Document Formatting a Table (cont’d)  Change column widths by dragging the vertical gridline between columns  Change row heights by dragging horizontal gridlines between rows

15Adding Special Elements to a Document Inserting WordArt  WordArt is stylized text you can create –WordArt text is an object that you can move or resize WordArt object

16Adding Special Elements to a Document Inserting WordArt (cont’d)  To create WordArt: 1.Select the text you want to create as WordArt 2.Click the Insert WordArt button on the Drawing toolbar Insert WordArt button Drawing toolbar

17Adding Special Elements to a Document Inserting WordArt (cont’d)  Choose a WordArt style you want in the WordArt Gallery dialog box

18Adding Special Elements to a Document Inserting WordArt (cont’d)  Your selected text appears in the Edit WordArt Text dialog box Use the Font list to change the font type Use the Font Size list arrow to resize the font

19Adding Special Elements to a Document Inserting WordArt (cont’d)  WordArt in a document Selected WordArt Use the WordArt toolbar to format WordArt Sizing handle

20Adding Special Elements to a Document Adding Clip Art  You can insert graphics in your document to add visual interest  You can access hundreds of ready- made images, called clip art, using the Clip Art task pane

21Adding Special Elements to a Document Adding Clip Art (cont’d)  Use the Clip Art task pane to search for clips (clip art, animations, photos) Type keywords in Search for text box Click to search your computer and Microsoft Online Web site for images relating to keywords Clips appear here Click to insert clip in document

22Adding Special Elements to a Document Adding Clip Art (cont’d)  Use the Text Wrapping menu to set wrapping style (how text flows around an image) Click to open Text Wrapping menu Wrapping style set to tight

23Adding Special Elements to a Document Inserting a Footnote  A footnote is a note or citation that appears at the bottom of a page  An endnote is a note or citation that appears at the end of a document

24Adding Special Elements to a Document Inserting a Footnote (cont’d)  A footnote or endnote contains two linked parts: 1.The reference mark (usually a number or symbol) in a document 2.The corresponding note text

25Adding Special Elements to a Document Inserting a Footnote (cont’d)  To insert a footnote: 1.Click where you want to insert it 2.Click Insert on the menu bar, click Reference, then click Footnote

26Adding Special Elements to a Document Inserting a Footnote (cont’d)  Using the Footnote and Endnote dialog box Type custom mark here

27Adding Special Elements to a Document Inserting a Footnote (cont’d)  Completed footnote in document Custom mark Footnote

28Adding Special Elements to a Document Inserting a Header or Footer  A header is text that appears in the top margin of every page  A footer is text that appears in the bottom margin of every page Header Footer

29Adding Special Elements to a Document Inserting a Header or Footer (cont’d)  To add a header or footer: 1.Click View on the menu bar 2.Then click Header and Footer

30Adding Special Elements to a Document Inserting a Header or Footer (cont’d)  Text entered in header area Header and Footer toolbar Document text appears dimmed Formatted text in header area

31Adding Special Elements to a Document Inserting a Header or Footer (cont’d)  Using the Header and Footer toolbar Insert Page Number button Insert Number or Pages button Insert Date button Switch Between Header and Footer button

32Adding Special Elements to a Document Inserting a Header or Footer (cont’d)  Use the Page Setup dialog box to hide Headers and Footers on page 1 Select to remove header and footer from first page

33Adding Special Elements to a Document Adding Borders and Shading  You can add borders and shading around text or entire pages Border Shading

34Adding Special Elements to a Document Adding Borders and Shading (cont’d)  Click Format on the menu bar, then click Borders and Shading Preview area Click box to choose shade Borders tab

35Adding Special Elements to a Document Adding Borders and Shading (cont’d)  Word adds automatic page breaks at the end of a page (soft page breaks)  Sometimes page breaks occur at awkward places  To insert a manual page break, (hard page break) press [Ctrl][Enter]

36Adding Special Elements to a Document Summary  Organize detailed information in tables  Choose from a wide-variety of professionally-designed Table AutoFormats  Create stylized text called WordArt to add visual interest to documents  Use the Clip Art task pane to add graphics to documents

37Adding Special Elements to a Document Summary (cont’d)  Insert footnotes or endnotes to add citations to documents  Add important information such as the date and page numbers to headers and footers  Add borders and shading to draw attention to words, paragraphs, or an entire page