Creating a Document with a Table, Chart, and Watermark Word Project 4 Creating a Document with a Table, Chart, and Watermark

Objectives Add a border and shading to a paragraph Center page contents vertically on a page Insert a section break Insert a Word document into an open document Create and format a header and footer different from the previous header and footer

Objectives Modify and format a Word table Sum columns in a table using the AutoSum button Select and format nonadjacent text Create a chart from a Word table and modify the chart in Microsoft Graph Add picture bullets to a list

Objectives Create and apply a character style Use the Draw Table feature to create a table Insert a text watermark Reveal formatting

Bordering a Paragraph If the Tables and Borders toolbar is not displayed in the Word window, click the Tables and Borders button on the Standard toolbar If the Tables and Borders toolbar is floating in the Word window, double-click the title bar of the Tables and Borders toolbar With the insertion point on the line containing the paragraph you wish to format, click the Line Weight box arrow on the Tables and Borders toolbar

Bordering a Paragraph Click 4½ pt in the Line Weight list Click the Border Color button arrow on the Tables and Borders toolbar Click Dark Teal, which is the fifth color on the first row of the color palette Click the Outside Border button on the Tables and Borders toolbar

Bordering a Paragraph

Changing Left and Right Paragraph Indent Position the mouse pointer on the Left Indent marker on the ruler Drag the Left Indent marker to the .5” mark on the ruler Drag the Right Indent marker to the 5.5” mark on the ruler

Changing Left and Right Paragraph Indent

Shading a Paragraph In the insertion point on the line containing the paragraph you wish to format, click the Shading Color button arrow on the Tables and Borders toolbar Click Tan, which is the second color on the bottom row of the color palette Click the Tables and Borders button on the Standard toolbar to remove the Tables and Borders toolbar from the Word screen

Shading a Paragraph

Centering Page Contents Vertically Press CTRL+HOME to position the insertion point at the top of the document Click File on the menu bar Click Page Setup on the File menu

Centering Page Contents Vertically When Word displays the Page Setup dialog box, if necessary, click the Layout tab Click the Vertical alignment box arrow and then click Center Click the OK button

Centering Page Contents Vertically

Inserting a Section Break Be sure the insertion point is positioned where you wish to insert the section break Click Insert on the menu bar Click Break on the Insert menu When Word displays the Break dialog box, click Next page in the Section break types area Click the OK button

Inserting a Section Break

Inserting a Word Document into an Open Document Be sure the insertion point is positioned where you wish to insert the Word document If necessary, insert the Data Disk into drive A Click Insert on the menu bar Click File on the Insert menu When Word displays the Insert File dialog box, click the Look in box arrow and then click 3½ Floppy (A:)

Inserting a Word Document into an Open Document Click the Views button arrow and then click Preview Click Park District Draft in the Name list Click the Insert button in the dialog box Press SHIFT+F5

Inserting a Word Document into an Open Document

Going To a Section Double-click the status bar anywhere to the left of the status indicators When Word displays the Find and Replace dialog box, if necessary, click the Go To tab Click Section in the Go to what area

Going To a Section Type 2 in the Enter section number text box Click the Go To button in the dialog box Click the Close button in the dialog box

Going To a Section

Creating a Header Different from the Previous Section Header Verify the insertion point is in section 2 by looking at the status bar Click View on the menu bar and then click Header and Footer Click the Align Right button on the Formatting toolbar If the header area displays the label, Same as Previous, click the Link o Previous button on the Header and Footer toolbar to deselect the button Click the Insert Page Number button on the Header and Footer toolbar

Creating a Header Different from the Previous Section Header

Changing Page Number Format and Page Number Differently into a Section Click the Format Page Number button on the Header and Footer toolbar When Word displays, the Page Number Format dialog box, click the Number format box arrow and then click the second format in the list Click Start at in the Page numbering area Click the OK button

Changing Page Number Format and Page Number Differently into a Section

Creating a Footer Different from the Previous Section Footer Click the Switch Between Header and Footer button on the Header and Footer toolbar If the footer area displays the label, Same as Pervious, click the Link to Previous button on the Header and Footer toolbar to deselect the button Click the Bold button on the Formatting toolbar

Creating a Footer Different from the Previous Section Footer Click the Center button on the formatting toolbar Type Vote YES for the Minooka Park District Referendum Click the Close Header and Footer button to remove the Header and Footer toolbar from the screen

Creating a Footer Different from the Previous Section Footer

Deleting a Column If necessary, scroll to display the table in the document window Position the mouse pointer at the top of the column to be deleted and click when it changes to a downward pointing arrow Right-click the selected column Click Delete Columns on the shortcut menu

Deleting a Column

Adding a Row and Merging Cells Position the mouse pointer to the left of the first row of the table until it changes to a right-pointing arrow and then click to select the entire row Right-click inside the selected row Click Insert Rows on the shortcut menu

Adding a Row and Merging Cells With the new row selected, right-click the added row Click Merge Cells on the shortcut menu Click inside the top row to remove the highlight

Adding a Row and Merging Cells

Adding Rows to the End of a Table Position the insertion point at the end of the lower-right corner cell of the table Press the TAB key to create a new row at the bottom of the table Type Total and then press the TAB key

Summing Columns in a Table If the Tables and Borders toolbar is not displayed in the Word window, click the Tables and Borders button on the Standard toolbar If the Draw Table button on the Tables and Borders toolbar is selected, click it to deselect it With the insertion point in the cell to contain the sum, click the AutoSum button on the Tables and Borders toolbar Repeat the previous step for each cell which will contain a sum

Summing Columns in a Table

AutoFormatting a Table With the insertion point in the table, click the Table AutoFormat button on the Tables and Borders toolbar When Word displays the Table AutoFormat dialog box, scroll through the Table styles list and then click Table Elegant. Be sure all check boxes in the Apply special format to area at the bottom of the dialog box contain check marks Click the Apply button in the dialog box Click the Tables and Borders button on the Standard toolbar to remove the Tables and Borders toolbar from the screen

AutoFormatting a Table

Selecting Nonadjacent Text Drag through the text of your first selection While holding down the CTRL key, drag through the text of your second selection Repeat the previous step while dragging through each of your selections, not releasing the CTRL key until you are finished

Selecting Nonadjacent Text

Charting a Table Point to the left of the second row in the table until the mouse pointer changes to a right-pointing arrow and then drag downward until the middle four rows in the table are selected Click Insert on the menu bar and then point to Picture Click Chart on the Picture submenu If Graph displays a Datasheet window, click the Close button in the upper-right corner of the Datasheet window to remove the Datasheet window from the screen

Charting a Table

Moving Legend Placement in a Chart If necessary, scroll to display the chart in the document window Right-click the legend in the chart Click Format Legend on the shortcut menu

Moving Legend Placement in a Chart When Word displays the Format Legend box, if necessary, click the Placement tab Click Top in the Placement area Click the OK button

Changing the Chart Type Point to the right of the columns in the chart and then right-click when the words, Plot Area, appear as the ScreenTip Click Chart Type on the shortcut menu When Graph displays the Chart Type dialog box, click the Standard Types tab

Changing the Chart Type In the Chart type list, scroll to and then click Cylinder In the Chart sub-type area, click the second graphic in the first row Click the OK button

Changing the Chart Type

Exiting Graph and Returning to Word Click somewhere outside the chart. If necessary, scroll to display the chart in the document window

Creating a Character Style Position the insertion point in the first bulleted paragraph Click the Styles and Formatting button on the Formatting toolbar Click the New Style button in the Styles and Formatting task pane

Creating a Character Style When Word displays the New Style dialog box, type Bonds in the Name text box Click the Style type box arrow and then click Character Click the OK button

Creating a Character Style

Applying a Character Style Drag through the text to which you wish to apply the style With the Styles and Formatting task pane displays in in the Word window, click Bonds in the Pick formatting to apply area Click in the bulleted list to remove the selection Close the Styles and Formatting task pane by clicking its Close button

Applying a Character Style

Adding Picture Bullets to a List Select the paragraphs in the bulleted list Right-click the selection Click Bullets and Numbering on the shortcut menu When Word displays the Bullets and Numbering dialog box, if necessary, click the Bulleted tab Click the Customize button in the Bullets and Numbering dialog box

Adding Picture Bullets to a List When Word displays the Customize Bulleted List dialog box, click the Picture button When Word displays the Picture Bullet dialog box, click the desired picture bullet Click the OK button in the Picture Bullet dialog box Click the OK button in the Customize Bulleted List dialog box When the Word window is visible again, click in the selected list to remove the selection

Adding Picture Bullets to a List

Drawing an Empty Table Position the insertion point at the beginning of the last paragraph Show the Tables and Borders toolbar If it is not selected, click the Draw Table button on the Tables and Borders toolbar Position the mouse pointer, which has a pencil shape, immediately above the insertion point

Drawing an Empty Table Drag the pencil pointer downward and to the right until the dotted rectangle is the size for which you wish to create the table Release the mouse button If Word wraps the text around the table, right-click the table, click Table Properties on the shortcut menu, click the Table tab, click None in the Text wrapping area, and then click the OK button Position the pencil pointer just below the upper left-hand corner of the table

Drawing an Empty Table Drag the pencil pointer to the right to draw a horizontal line Drag the pencil pointer from the left to right three more times to draw three more horizontal lines Position the pencil pointer on the second horizontal line, about 1 inch from its left edge Draw five vertical lines to form column borders. Your table should now look similar to the one shown on the following slide

Drawing an Empty Table

Erasing Lines in a Table Click the Eraser button on the Tables and Borders toolbar Drag the mouse pointer through each line you wish to erase Click the Eraser button on the Tables and Borders toolbar to turn off the eraser

Erasing Lines in a Table

Creating a Text Watermark Click Format on the menu bar and then point to Background Click Printed Watermark on the Background submenu When Word displays the Printed Watermark dialog box, click Text watermark Drag through the text in the Text box to select it. Type YES in the Text box

Creating a Text Watermark Click the Size box arrow and then click 54 Click the Color box arrow and then click Tan on the color palette Click the Apply button Click the Close button in the dialog box

Creating a Text Watermark

Revealing Formatting Press CTRL+HOME and then verify that the insertion point in the first line of the document Click Format on the menu bar Click Reveal Formatting on the Format menu Click the Close button on the Reveal Formatting task pane to close the task pane

Revealing Formatting

Summary Add a border and shading to a paragraph Center page contents vertically on a page Insert a section break Insert a Word document into an open document Create and format a header and footer different from the previous header and footer

Summary Modify and format a Word table Sum columns in a table using the AutoSum button Select and format nonadjacent text Create a chart from a Word table and modify the chart in Microsoft Graph Add picture bullets to a list

Summary Create and apply a character style Use the Draw Table feature to create a table Insert a text watermark Reveal formatting

Word Project 4 Complete