Introducing Desktop Publishing 1 Chapter Introducing Desktop Publishing Skills You Will Learn Workshop Foundations Desktop Publishing Workshop Toolbox Introducing Word Projects Project 1-1: Format with Fonts Project 1-2: Design with Font Attributes Project 1-3: Design with Font Families Project 1-4: Format with Word Tools Project 1-5: Insert and Wrap Clip Art Project 1-6: Create a Certificate Design with Microsoft Word Copyright © The McGraw-Hill Companies, Inc. All rights reserved.

Introducing Desktop Publishing 1 Chapter 1 Introducing Desktop Publishing Skills You Will Learn Projects : Project 1-7: Create a Business Flyer Project 1-8: Design with Symbols Project 1-9: Create a Table Project 1-10: Create a Resume with a Template Project 1-11: Create a Flyer Design with Microsoft Word Copyright © The McGraw-Hill Companies, Inc. All rights reserved.

Introducing Desktop Publishing 1 Chapter Introducing Desktop Publishing pg. 2 Publishing and Design All publications, including books, magazines, newspapers, and brochures, follow a specific layout and design. In this book, you will learn the principles of effective layout and design in creating a variety of documents. Design with Microsoft Word

Introducing Desktop Publishing 1 Chapter Introducing Desktop Publishing pg. 2 Publishing and Design Design with Microsoft Word

Design with Microsoft Word Foundations pg. 3 Key Terms You Will Learn publication layout software WYSIWYG desktop publishing Identify elements of desktop publishing Apply design process skills Design with Microsoft Word

Design with Microsoft Word Foundations Desktop Publishing pg. 3 desktop publishing The use of a computer to combine text and graphics together on a page. (pg. 3) publication A printed work. (pg. 3) layout software A type of software that combines text and graphics together on a page. (pg. 3) WYSIWYG An acronym that means “What You See Is What You Get.” (pg. 3) What is Desktop Publishing? Desktop publishing software makes it possible for anyone with a computer to create a professional-looking publication. In 1985, Paul Brainerd created PageMaker, a type of layout software that was the first desktop publishing application. Layout software uses a principle known as WYSIWYG, an acronym that means “What You See Is What You Get.” Design with Microsoft Word

How Does the Design Process Work? Foundations How Does the Design Process Work? pg. 4 Design Basics Look for examples of good design. Determine the purpose of the publication’s message. Sketch your few ideas on paper. Seek input from others. Keep your design simple. Design with Microsoft Word

Design with Microsoft Word Foundations Desktop Publishing What is layout software? Layout software is a type of software that combines text and graphics together on a page. Design with Microsoft Word

Design with Microsoft Word Desktop Publishing Assessment pg. 4 Reading Check What is desktop publishing? a type of software that combines text and graphics B. a principle of design C. a printed work D. the use of a computer to combine text and graphics Answer: D Explanation: Desktop publishing involves the use of a computer to combine text and graphics. Design with Microsoft Word

Design with Microsoft Word Toolbox pg. 5 Key Terms You Will Learn To interface Print Layout View icons Identify Word’s toolbars Identify Word’s menu bar Find the scroll bars and ruler Design with Microsoft Word

Design with Microsoft Word Toolbox Introducing Word pg. 5 interface All of the onscreen elements that allow a user to communicate with a computer. (pg. 5) Print Layout View A view in Microsoft Word that allows a user to see how text and graphics will print on a page. (pg. 3) What is a User Interface? Interface refers to all of the onscreen elements that allow you to communicate with the computer. In Print Layout View, you can see how text and graphics will print on the page. Design with Microsoft Word

Design with Microsoft Word Toolbox Introducing Word pg. 6 icons Clickable picture buttons which are shortcuts to menu items. (pg. 6) Title Bar The title bar displays the title of the document. Menu Bar The menu bar contains general menu categories (such as File, Edit, View, and so on) from which you can carry out commands in Word. Toolbars The other bars are called toolbars and include clickable icons, or picture buttons, which are shortcuts to the menu items. Design with Microsoft Word

Design with Microsoft Word Toolbox Introducing Word What is a user interface? A user interface is all of the onscreen elements that allow a user to communicate with a computer. Design with Microsoft Word

Design with Microsoft Word Introducing Word Assessment pg. 6 What is the function of the title bar? to carry out common commands B. to display icons for common commands C. to control the appearance of the text D. to display the title of the document Answer: D Explanation: The title bar displays the title of a document. Design with Microsoft Word

Design with Microsoft Word 1-1 Format with Fonts pg. 7 Key Terms Spotlight on Skills typography typeface font serif sans serif scalable points Format fonts Change font size Academic Focus Social Studies Format the American National Anthem Design with Microsoft Word

Design with Microsoft Word 1-1 Format with Fonts Fonts and Typeface pg. 7 typography The study of type and its characteristics. (pg. 7) typeface A design for a set of characters such as letters, numbers, and punctuation marks. (pg. 7) font A specific typeface combined with variations such as size, style, and spacing. (pg. 7) Fonts and Typeface The study of type and its characteristics is called typography. A typeface is a design for a set of characters such as letters, numbers, and punctuation marks. A font is a specific typeface combined with variations such as size, style, and spacing Before You Begin Go to Chapter 1, and choose PowerPoint Presentations to preview the documents you will be creating. Also, use the individual project Rubrics to help create and evaluate your work. Design with Microsoft Word

Design with Microsoft Word 1-1 Format with Fonts pg. 7 serif A small cross-stroke at the top or bottom of most letters. (pg. 7) Categorizing Fonts A serif is a small cross-stroke at the top or bottom of most letters. Serif fonts are categorized by the presence of a serif. Sans serif means “without serif.” Sans serif fonts do not have extra cross-strokes. Because they are not as easy to read as serif fonts, sans serif fonts are best used for titles, headings, or short blocks of text. sans serif The absence of extra cross-strokes on letters. (pg. 7) Design with Microsoft Word

Design with Microsoft Word 1-1 Format with Fonts Font Size pg. 8 scalable A type of font that can be resized without any distortion of the typeface. (pg. 8) Measuring Fonts Fonts that can be resized without any distortion of the typeface are called scalable fonts. Font size is measured in points, about 1/72 of an inch. points Units of measurement for font size, about 1/72 of an inch. (pg. 8) Design with Microsoft Word

Design with Microsoft Word 1-1 Format with Fonts pg. 8 In this project, you will… Compare the use of serif and sans serif fonts when you format the lyrics of the national anthem. Microsoft Word APPLICATIONS USED Data File 1-1 DATA FILES USED Design with Microsoft Word

Design with Microsoft Word 1-1 Format with Fonts pg. 9 Design with Microsoft Word

Design with Font Attributes 1-2 Design with Font Attributes pg. 10 Key Term Spotlight on Skills font attributes Apply formatting attributes Academic Focus Science Format chemical formulas Design with Microsoft Word

Design with Font Attributes 1-2 Design with Font Attributes Design with Font Attributes pg. 10 font attributes Characteristics or qualities of text such as underline, bold, italics, superscript, and subscript. (pg. 10) Font Attributes Font attributes are characteristics or qualities of text such as underline, bold, italics, superscript, and subscript. ALL CAPS can be created by pressing the Caps Lock key on the keyboard. This font attribute should not be used with a lot of text, as it reduces readability. Design with Microsoft Word

Design with Font Attributes 1-2 Design with Font Attributes pg. 10 In this project, you will… Format a report using font attributes. You will learn about Poland’s famous tourist attraction, the Wieliczka Salt Mine. Microsoft Word APPLICATIONS USED Data File 1-2 DATA FILES USED Design with Microsoft Word

Design with Microsoft Word 1-2 Format with Fonts pg. 12 Design with Microsoft Word

Design with Font Families 1-3 Design with Font Families pg. 13 Key Terms Spotlight on Skills letterform contrast Use font families Academic Focus Language Arts Interpret words visually Design with Microsoft Word

Design with Font Families 1-3 Design with Font Families Design with Font Attributes pg. 13 letterform The shape of a letter. (pg. 10) contrast A difference that sets off an element from others in a document. (pg. 13) Font Families Font families are either serif or sans serif, and fonts in each family have a related typeface. Font families are also characterized by the letterform, or the shape of a letter. When designing a page, use contrast in choosing font families to provide visual interest. Design with Microsoft Word

Design with Font Families 1-3 Design with Font Families pg. 13 In this project, you will… Create a guide to identify fonts in serif and sans serif families. You can use this guide in later projects to help you choose appropriate fonts for your design. Microsoft Word APPLICATIONS USED Data File 1-3 DATA FILES USED Design with Microsoft Word

Design with Microsoft Word 1-3 Format with Fonts pg. 14 Design with Microsoft Word

Design with Microsoft Word 1-4 Format with Word Tools pg. 15 Key Terms Spotlight on Skills clipboard align drop cap border header footer Cut and paste Align text Insert a drop cap Add a page border Check spelling Academic Focus Social Studies Format the Gettysburg Address Design with Microsoft Word

Design with Microsoft Word 1-4 Format with Word Tools Formatting Tools pg. 15 clipboard A temporary storage area for items in a document. (pg. 15) Cut, Copy, and Paste Cut or copied material is saved in a clipboard, a temporary storage area which saves the material until it is deleted or replaced or the program is turned off. Spell Check To check a word or an entire document at once, click Tools>Spelling and Grammar on the menu bar, or click the Spelling and Grammar button on the Standard toolbar. FPO Go Online Design with Microsoft Word

Additional Formatting Tools 1-4 Format with Word Tools Additional Formatting Tools pg. 16 align To arrange items so that they line up. (pg. 18) drop cap A large decorative letter used as the first letter of a paragraph. (pg. 16) header Information that appears at the bottom of every page. (pg. 16) footer Align Text To align text, click one of the four alignment buttons on the Formatting toolbar. Format for Visual Interest Use the Format menu to enhance a document with decorative elements such as a drop cap or a page border. Add Headers and Footers Click View>Header and Footer to open the Header and Footer Toolbar. Design with Microsoft Word

Design with Microsoft Word 1-4 Format with Word Tools pg. 16 In this project, you will… Use Word to format the Gettysburg Address as a visually interesting and easily readable document. Microsoft Word APPLICATIONS USED Data File 1-4 DATA FILES USED Design with Microsoft Word

Design with Microsoft Word 1-4 Format with Fonts pg. 19 Check your work Use Figure 1.14 as a guide and check that: Text alignment is justified. There is a drop cap, page border, header, and footer. There are no spelling errors or typos. Design with Microsoft Word

Insert and Wrap Clip Art 1-5 Insert and Wrap Clip Art pg. 20 Key Terms Spotlight on Skills wrap sizing handle text box Find and replace text Insert a text box Add a fill color Insert a graphic Move and resize an object Academic Focus Language Arts Illustrate an Aesop’s fable and find synonyms Design with Microsoft Word

Insert and Wrap Clip Art 1-5 Insert and Wrap Clip Art Insert and Wrap Clip Art pg. 21 wrap To flow text around a graphic. (pg. 21) Wrap Text To wrap text is to flow it around a graphic. Choose a wrapping style by opening the Format Picture box and selecting the Layout tab or by using the Picture toolbar. Design with Microsoft Word

Insert and Wrap Clip Art 1-5 Insert and Wrap Clip Art Insert and Wrap Clip Art pg. 21 sizing handle A small circle or square on the sides or corners of an object that allows a user to resize the object. (pg. 21) text box A graphic element that holds text and graphics. (pg. 21) Resize an Image Resize an image by selecting it and then dragging a sizing handle. Insert a Text Box A text box can hold both text and graphics. Like an image, a text box can be resized and text can be wrapped around it. Design with Microsoft Word

Insert and Wrap Clip Art 1-5 Insert and Wrap Clip Art pg. 21 In this project, you will… Illustrate an Aesop’s fable by adding clip art. You will also use the Thesaurus and Find/Replace tools to revise your story. Microsoft Word APPLICATIONS USED Data File 1-5a Data File 1-5b DATA FILES USED Design with Microsoft Word

Insert and Wrap Clip Art 1-5 Insert and Wrap Clip Art pg. 24 Check your work Use Figure 1.19 as a guide and check that: Fonts are consistent and readable. The title is in a colored text box, and the text direction is correct. All references to skunk have been replaced with bear. The image is laid out attractively and text wraps around it. There are no spelling errors or typos. Design with Microsoft Word

Design with Microsoft Word 1-6 Create a Certificate pg. 25 Key Terms Spotlight on Skills white space watermark WordArt kern portrait orientation landscape orientation Change page orientation Format a page border Insert a watermark Add WordArt Apply kerning Academic Focus Math Evaluate spatial consistency Design with Microsoft Word

Design with Microsoft Word 1-6 Create a Certificate Create a Certificate pg. 25 white space Empty space in a document. (pg. 25) watermark An image that is barely visible behind the text of a document. (pg. 25) WordArt Decorative text. (pg. 25) White Space White space is particularly important in certificates, documents that give special recognition to a person or team. Add a Watermark A watermark is an image that is barely visible behind the text of a document. Watermarks are used to prove authenticity, to add visual interest, or to identify a type of document. Insert WordArt WordArt is decorative text that comes in many shapes and colors, often has different effects, and can be reshaped and resized. Design with Microsoft Word

Design with Microsoft Word 1-6 Create a Certificate Create a Certificate pg. 26 kern To adjust the space between characters in a document. (pg. 26) portrait orientation Page orientation whereby the short edge of the paper is along the top. (pg. 25) landscape orientation Page orientation whereby the long edge of the paper is along the top. (pg. 26) Kern Between Characters To kern means to adjust the space between characters in a document. Change Page Orientation In portrait orientation, the short edge of the paper is along the top. In landscape orientation, the long edge of the paper is along the top. Design with Microsoft Word

Design with Microsoft Word 1-6 Create a Certificate pg. 26 In this project, you will… Create a certificate that will include a watermark and WordArt. Microsoft Word APPLICATIONS USED Data File 1-6 DATA FILES USED Design with Microsoft Word

Design with Microsoft Word 1-6 Create a Certificate pg. 29 Check your work Use Figure 1.25 as a guide and check that: Fonts are consistent and readable. There is a watermark and a blue page border. WordArt is used correctly. Text looks balanced, with sufficient white space around it. Design with Microsoft Word

Create a Business Flyer 1-7 Create a Business Flyer pg. 30 Key Terms Spotlight on Skills leading bullet Adjust leading Add a bulleted list Kern text Insert page numbers Academic Focus Math Calculate line spacing Design with Microsoft Word

Create a Business Flyer 1-7 Create a Business Flyer Determine Line Spacing pg. 30 leading The process of spacing lines of text. (pg. 30) Leading Leading refers to the process of spacing lines of text. Leading is sometimes measured as the space between lines and sometimes as the distance between baselines. Leading is generally 120-150 percent of the font size, depending on the type of font. Design with Microsoft Word

Create a Business Flyer 1-7 Create a Business Flyer Create Lists pg. 31 bullet A character such as a dot or diamond used in lists. (pg. 31) Bulleted Lists A bullet is a character such as a dot or a diamond. Bullets are used to list items in no particular order. Numbered Lists Numbered lists present information in a specific order. Design with Microsoft Word

Create a Business Flyer 1-7 Create a Business Flyer pg. 31 Microsoft Word APPLICATIONS USED In this project, you will… Create one page of an annual report for an imaginary company, HypothetiCo. Data File 1-7a Data File 1-7b Data File 1-7c Data File 1-7d DATA FILES USED Design with Microsoft Word

Create a Business Flyer 1-7 Create a Business Flyer pg. 35 Check your work Use Figure 1.32 as a guide and check that: Line spacing makes text readable and attractive. Content in the bulleted list is written and aligned correctly. Graphics are effectively laid out. A page number is inserted in the lower right corner. Design with Microsoft Word

Design with Microsoft Word 1-8 Design with Symbols pg. 36 Key Term Spotlight on Skills dingbats Create a numbered list Insert symbols Academic Focus Math Use math symbols and fractions Design with Microsoft Word

Add Symbols and Special Characters 1-8 Design with Symbols Add Symbols and Special Characters pg. 36 dingbats Graphic icons and symbols of the Wingdings and Webdings fonts. (pg. 36) Symbols To find symbols that do not appear on the keyboard, click Insert>Symbol to open the Symbol box. The Wingdings and Webdings fonts include a variety of graphic icons and symbols, called dingbats. Design with Microsoft Word

Options for Dashes and Fractions 1-8 Design with Symbols Options for Dashes and Fractions pg. 37 Insert Dashes There are three kinds of dashes—hyphens, En dashes, and Em dashes. Format Fractions In instances where Word does not recognize a particular fraction, it can sometimes be found through Insert>Symbol, in the Number Forms subset category. Design with Microsoft Word

Design with Microsoft Word 1-8 Design with Symbols pg. 38 In this project, you will… Format a recipe with symbols. Microsoft Word APPLICATIONS USED Data File 1-8a Data File 1-8b Data File 1-8c DATA FILES USED Design with Microsoft Word

Design with Microsoft Word 1-8 Design with Symbols pg. 40 Check your work Use Figure 1.36 as a guide and check that: The text is accurate, laid out attractively, and easy to read. Symbols and fractions have been added correctly. The numbered list presents information in the correct order. Graphics relate to content and are sized and placed effectively. Design with Microsoft Word

Design with Microsoft Word 1-9 Create a Table pg. 41 Key Terms Spotlight on Skills table gridlines sort Create a table Sort data Add footnotes Resize columns Format a table Center vertically Academic Focus Social Studies Compare state populations Design with Microsoft Word

Design with Microsoft Word 1-9 Create a Table Create Tables pg. 41 table A grid of rows and columns that organizes information. (pg. 41) gridlines Borders that separate rows and columns in a table. (pg. 41) sort To arrange information in a table. (pg. 41) Tables A table is a grid of rows and columns that organizes information so that it is easy to find and understand. Gridlines separate the rows and columns in a table. In Word, you can perform simple calculations and automatically sort information in tables. Design with Microsoft Word

Design with Microsoft Word 1-9 Create a Table pg. 41 In this project, you will… Create and format a table to compare the populations and other facts about certain U.S. states. You will also use the superscript and subscript numerals to footnote and cite the sources of your information. Microsoft Word APPLICATIONS USED Design with Microsoft Word

Design with Microsoft Word 1-9 Create a Table pg. 45 Check your work Use Figure 1.43 as a guide and check that: The table colors and borders match Figure 1.43. Text is complete and accurate. The table is sorted from highest to lowest city population. There is a citation below the table. The table is centered. Design with Microsoft Word

Create a Résumé with a Template 1-10 Create a Résumé with a Template pg. 46 Key Terms Spotlight on Skills template Create a résumé Use a template Academic Focus Social Studies Create Ben Franklin’s résumé Design with Microsoft Word

Create a Résumé with a Template 1-10 Create a Résumé with a Template Create Templates and Wizards pg. 46 Résumé Templates A template is a pre-formatted, fill-in-the-blank document. Microsoft Word has a variety of résumé templates. template A preformatted, fill-in-the-blank document. (pg. 46) Design with Microsoft Word

Create a Résumé with a Template 1-10 Create a Résumé with a Template pg. 46 In this project, you will… Use a template to create a resume for 20-year-old Benjamin Franklin. Microsoft Word Data File 1-10 APPLICATIONS USED Design with Microsoft Word

Create a Résumé with a Template 1-10 Create a Résumé with a Template pg. 47 Design with Microsoft Word

Design with Microsoft Word 1-11 Create a Flyer pg. 49 Key Terms Spotlight on Skills design process thumbnail sketch Determine message, audience, and content Design flyer layout Academic Focus Social Studies Initiate a time capsule Design with Microsoft Word

Design with Microsoft Word 1-11 Create a Flyer Create Thumbnails pg. 49 design process A preformatted, fill-in the-blank document. (pg. 49) thumbnail sketch A simple drawing that gives a sense of the layout and basic elements of a design. (pg. 49) Design The design process is a step-by-step system used to create effective designs and documents. Thumbnails A thumbnail sketch is a simple drawing that gives a sense of the layout and basic elements of a design. Design with Microsoft Word

Design with Microsoft Word 1-11 Create a Flyer pg. 49 In this project, you will… Create a flyer advertising a school-wide time capsule project. Microsoft Word APPLICATIONS USED Data File 1-11 DATA FILES USED Design with Microsoft Word

Design with Microsoft Word 1-11 Create a Flyer pg. 47 Design with Microsoft Word

Administrative Assistants In the Workplace Administrative Assistants pg. 52 Skills and Talents On the Job An administrative assistant is often an entry-level job that is a stepping stone to other positions in a company. Because they are often responsible for newsletters, financial reports, flyers, and even advertisements or catalogs, administrative assistants should know how to use desktop publishing tools in Word. Future Outlook Although many people now use computers to do the tasks that administrative assistants once did, this career will continue to be in demand for people with good technology and communication skills. Administrative Assistants need to have: Knowledge of various software programs Good communication skills Good writing skills Good problem-solving skills The ability to work independently and meet deadlines Design with Microsoft Word

Introducing Desktop Publishing 1 Chapter Introducing Desktop Publishing Chapter Assessment Why should you use fonts from different font families and why? Fonts from different fonts families should be used in desktop publishing to create good contrast and visual interest. What are three advantages of using a table format? Tables make it easier to format and sort information, to move formatted information on the page, and to create stable Web pages. Design with Microsoft Word

Introducing Desktop Publishing 1 Chapter Introducing Desktop Publishing Chapter Assessment How are bulleted and numbered lists different? Bulleted lists present information in no particular order, whereas numbered lists present information in a specific order, such as steps or ranking. What are dingbats? Dingbats are graphics icons and symbols in the Wingdings and Webdings fonts. Design with Microsoft Word

Introducing Desktop Publishing 1 Introducing Desktop Publishing Chapter Online Learning Center Go to http://www.glencoe.com Unit Activities PowerPoint Presentations Student Data Files Key Term Flashcards Reading Checks and Critical Thinking Activities e-Review Self Checks Worksheets Enrichment Activities Design with Microsoft Word