HACCP Manager Software™ A Quick Tutorial.

Overview A relational database that uniquely and seamlessly integrates Quality Assurance and HACCP programs to give you control and management of all aspects of your HACCP plan. Not only produces a fully documented HACCP Plan. Also provides you with the tools required for its ongoing day to day management.

Key Features Unique Colour Coded Alert System. System Management. HACCP Support Programs. HACCP Procedures. HACCP Verification Programs. Staff Induction & Training. Food Recall. Comprehensive example documentation included. Delivers full HACCP Manual Documentation.

Unique Colour Coded Alert System Approved suppliers will turn Orange as they approach expiry. Then turn Red if they are allowed to expire. Items requiring calibration will appear Orange in the Calibration Register as they approach expiry. Insurance Policies will turn Orange in the Insurance Register as they approach expiry. Records required that have not been filed will appear Red in the Forms Register. Procedures that contain CCP’s or CQP’s will appear Red in the Procedure Index. Procedures that contain CP’s will appear Blue in the Procedure Index. Procedures that contain QP’s will appear Green in the Procedure Index. Colour coded CCP, CP, CQP and QP counts appear in the Procedure Index. Blanks in Hazard Analysis Worksheets, HACCP Audit Table and Validation Schedule will be highlighted in Red. (Specify………..) will come up.

HACCP Manual – eg., Approved Suppliers Register Approved suppliers will turn Orange as they approach expiry. Then turn Red if allowed to expire.

HACCP Manual – eg., Calibration Register Items requiring calibration will turn Orange as they approach expiry. Then turn Red if allowed to expire.

HACCP Manual – eg., Insurance Register Insurance policies will turn Orange in the Insurance Register as they approach expiry. Then turn Red if allowed to expire.

HACCP Manual – Forms Register Records not filed by their due date will appear Red in the Forms Register. All required records can be tracked simply by attaching them to the procedure that requires them.

HACCP Manual - Procedures Procedures containing CCP’s or CQP’s will appear Red in the Procedure Index.

HACCP Manual - Procedures Procedures containing CP’s will appear Blue in the Procedure Index.

HACCP Manual - Procedures Procedures containing QP’s will appear Green in the Procedure Index.

HACCP Manual - Procedures Colour coded CCP, CP, CQP and QP counts will appear in the Procedure Index.

Procedure Entry – Hazard Analysis Blanks in Hazard Analysis Worksheets will appear Red (Specify……..)

Procedure Entry – HACCP Audit Table Blanks in HACCP Audit Table will appear Red (Specify……..)

Sequence of Development Quality Policy Organisation Chart HACCP Team Scope, Aims and Objectives Product Descriptions GMP Policies Approved Supplier Criteria Approved Suppliers (missed ones are captured during the development of the HACCP Plans)

Sequence of Development Procedures Help functions for development of Procedures Each step in the process begins with a procedure for the activities, which leads to: Flow chart Hazard analysis HACCP Audit Table Validation data page Verification procedures

HACCP Manual Documentation Manual Cover. Table Of Contents. Quality Policy. Organisation Chart. HACCP Team. HACCP Plan Scope, Aims & Objectives. Product Definitions. Procedure Manual. Procedures. Work Instructions. Flow Charts. Hazard Analysis. Good Manufacturing Practices (GMP) Policy. HACCP Audit Table. Single Step Hazards. Multi Step Hazards. Critical Limit Validation Table. Verification Schedule. Calibration Schedule. Forms Register. Approved Suppliers Register. Approved Suppliers By Product. Approved Suppliers By Supplier. Training Needs Analysis.

System Management Preparing or Reviewing a Procedure. Document Control & Quality Records. Non Conformances – Correction and Prevention. Management of change – Operations & Facilities.

Preparing or Reviewing a procedure Complete example procedure provided

Document Control and Quality Records Complete draft procedure provided

Non Conformances – Correction and Prevention Complete draft procedure provided Draft Non Conformance Report provided Draft Non Conformance Register provided

Management of Change – Operations and Facilities Complete draft procedure provided

HACCP Support Programs Quality Policy. Good Manufacturing Practices (GMP) Policy. Health & Hygiene requirements for food handlers. Approved Supplier Program. Calibration Register. Training. Pest Control Cleaning and Sanitation

HACCP Support Programs – Quality Policy Draft Quality Policy provided. Edit draft provided. Create your own. Or Cut and paste your existing Quality Policy.

HACCP Support programs – Good Manufacturing Practices (GMP) Policy Draft GMP policy provided. Edit draft GMP policy provided. Or enter your own GMP policy.

HACCP Support Programs – Health and Hygiene Requirements for food handlers Complete draft procedure provided

HACCP Support Programs – Approved Suppliers Enter your approved suppliers. Enter products approved for supply. Enter Approval basis. Enter approved by. Enter approval date.

HACCP Support Programs – Approved Suppliers Register Approved suppliers will turn Orange as they approach expiry. Then turn Red if allowed to expire.

HACCP Support Programs – Calibration Register Items requiring calibration will turn Orange as they approach expiry. Then turn Red if allowed to expire.

HACCP Support Programs – Product Definitions Enter Products Product Description Composition. Preservation Method. Packaging Primary. Packaging Shipping. Labelling. Storage Conditions. Distribution Method. Shelf life. Consumer preparation. Sensitive population. Specifications.

HACCP Procedures Standard Operating Procedures. Detailed Instructions. Process Inputs. Flowchart. Hazard Analysis Worksheets. HACCP Audit Table. Critical Limits and Validations. Forms and records.

HACCP Verification Programs Approved Suppliers. Customer Complaints. Shelf Life Testing. Internal Audits. External Audit. Management Review. Cleaning - Swab Tests. Pest Control. Non Conformances. Calibration.

Staff Induction & Training Induction Procedure Staff & Contractors. Staff Training Procedure. Staff Training Records. CCP & CQP Linked Training. Training Matrix By Position. Training Matrix By Procedure.

Food Recall Food Recall Procedure. ANZFA Food Industry Recall Protocol.

HACCP Manual Documentation Manual Cover. Table Of Contents. Quality Policy. Organisation Chart. HACCP Team. HACCP Plan Scope, Aims & Objectives. Product Definitions. Procedure Manual. Procedures. Work Instructions. Flow Charts. Hazard Analysis. Good Manufacturing Practices (GMP) Policy. HACCP Audit Table. Single Step Hazards. Multi Step Hazards. Critical Limit Validation Table. Verification Schedule. Calibration Schedule. Forms Register. Approved Suppliers Register. Approved Suppliers By Product. Approved Suppliers By Supplier. Training Needs Analysis.

Extensive Draft Documentation Provided HACCP Manager Software™ provides you with many complete draft Documents, Procedures, Forms and Registers. These may be edited and adapted to suit the requirements of your business. Or if you prefer replaced with your own.

Complete Draft Documents Provided Manual Cover Table Of Contents Organisation Chart HACCP Team, Scope, Aims & Objectives Product Descriptions Good Manufacturing Practices (GMP) Policy Verification Schedule

Complete Draft Procedures Provided Preparing or Reviewing a Procedure Document Control & Quality Records Non Conformances – Correction and Prevention Management Of Change – Operations and Facilities Personal Hygiene Pest Control GMP Compliance checking

Complete Draft Procedures Provided Calibration of Measuring and Testing equipment Approved Suppliers – Selection and Monitoring Customer Complaints Internal Audits Management Review Induction of Personnel and Contractors Training – Staff and Contractors Food Recall

Draft Outline Procedures Provided Purchasing of [………] products Receipt of [………] products Processing of [………] products Storage of [………] products Loading & Delivery of [………] products Shelf Life Testing Cleaning – Swab Tests

Complete Draft Forms Provided Non Conformance Report Non Conformance Register Pest Control Inspection and Sticky Board Tests GMP Policy verification form Shelf Life test form Swab test results form Internal Audit Register

Complete Draft Forms Provided Entry & Exit meeting attendance list Corrective Action Request (CAR) Internal Audit Report Management Review Meeting Minutes Employee Induction Form Training Record of Attendance ANZFA Food Industry Recall Protocol

Complete Registers Provided Approved Suppliers Register Approved Inputs Register Calibration Register Forms Register Non Conformance Register Internal Audit Register Insurance Register

Registration Application Ensure that you are connected to the internet. Complete your company details. Select Registration Options. Enter Payment details. Click Register. Your registration details will be forwarded by Email within 24 Hrs of payment confirmation.

Company Registration Form Enter your company details. Enter your registration number. Click proceed.

Main Menu

The HACCP Manual HACCP Manual – Cover HACCP Manual – Table Of Contents HACCP Manual – HACCP Team, Scope, Aims & Objectives HACCP Manual – Quality Policy HACCP Manual – Organisation Chart HACCP Manual – Product Definitions HACCP Manual - Procedures

The HACCP Manual (cont.) HACCP Manual – Flowcharts HACCP Manual – Hazard Analysis Worksheets HACCP Manual – HACCP Audit Table HACCP Manual – Critical Limit Validations HACCP Manual – Product Definitions HACCP Manual – Approved Suppliers Register HACCP Manual – Approved Inputs Register

The HACCP Manual (cont.) HACCP Manual – Insurance Register HACCP Manual – Calibration Register HACCP Manual – Forms Register HACCP Manual – Verification Schedule HACCP Manual – Training Needs Analysis

Data Entry Data Entry Menu Data Entry – Manual Cover Data Entry – Table Of Contents Data Entry – Quality Policy Data Entry – Organisation Chart Data Entry – HACCP Team Data Entry – Scope, Aims & Objectives Data Entry – Product Definitions

Data Entry (cont.) Data Entry – Supplier Approval Criteria Data Entry – Approved Suppliers Data Entry – Good Manufacturing Practices (GMP) Policy Data Entry – Multi Step Hazards Data Entry – Critical Limit Validations (Multi Step Hazards) Data Entry – Verification Schedule Data Entry – Calibration Items Data Entry – Insurance Policies

Procedure Entry Data Entry - Procedures Procedure Entry - Recitals Procedure Entry - Steps Procedure Entry – Detailed Instructions Procedure Entry - Footer Procedure Entry – Process Inputs Procedure Entry – Hazard Analysis Procedure Entry – HACCP Audit Table

Procedure Entry (cont.) Procedure Entry – Critical Limit Validations Procedure Entry - Forms Procedure Entry - Records Procedure Entry – System Flowchart Procedure Entry – External Flowchart

Data Entry Menu

Data Entry – Manual Cover After approval of all procedures. Enter Prepared By Enter Approved by Enter Approval Date Enter Issue No Enter Revision No

Data Entry – Table Of Contents Draft Table Of Contents provided. Customise draft provided. Or create your own.

Data Entry – Quality Policy Draft Quality Policy provided. Edit draft provided. Create your own. Cut and paste existing Quality Policy.

Data Entry – Organisation Chart Double Click Org Chart icon. Enter your company details. Or cut and paste your own chart.

Data Entry – HACCP Team Enter your HACCP team. No limit to number of members. Ensure your team has adequate skills and authorities.

Data Entry – Scope, Aims & Objectives Draft Scope, Aims & Objectives provided. Edit draft provided. Or paste in your own.

Data Entry – Supplier Approval Criteria Draft approval criteria supplied. Edit draft criteria. Or enter your own.

Data Entry – Product Definitions Enter Products Description Composition. Preservation method. Primary packaging. Shipping packaging. Labelling. Storage. Distribution. Shelf life. Consumer preparation. Sensitive population. Specifications.

Data Entry – Approved Suppliers Enter your approved suppliers. Enter products approved for supply. Enter Approval basis. Enter approved by. Enter approval date.

Data Entry – Good Manufacturing Practices (GMP) Policy Draft GMP policy provided. Edit draft GMP policy provided. Or enter your own GMP policy.

Data Entry - Procedures

Procedure Entry - Recitals Enter WHAT your procedure is for. Enter WHEN your procedure will be used. Enter WHERE your procedure will be used. Enter WHY your procedure will be used.

Procedure Entry - Steps Enter Step number. Enter Activity outline. Enter Detailed instruction number. Enter Responsible officer.

Procedure Entry – Detailed Instructions Enter Detailed instructions for any step if required.

Procedure Entry - Footer Enter Prepared by. Enter Approved by. Enter Approval date. Enter Issue number. Enter Revision number.

Procedure Entry – Process Inputs Add process inputs and supplier for each step. No limit to number of inputs or suppliers.

Procedure Entry – Hazard Analysis Conduct Hazard analysis for each step. Describe Hazard Identify cause Rate severity – (1-5) Rate likelihood – (A-E) HACCP Manager Software™ will calculate significance and designate status ie CCP, CP, CQP or QP Specify Control measure

Procedure Entry – HACCP Audit Table HACCP Manager Software™ will create a HACCP Audit Table entry for every identified hazard. Specify Critical Limits Specify Monitoring – What, How, When, Where Who Specify Corrective Action Specify Records

Procedure Entry – Critical Limit Validations Specify Validations for Critical Limits used in the HACCP Audit Table

Procedure Entry - Forms If a Procedure requires the creation of records attach the Form to the Procedure Enter Form No Enter Form Name Enter whether Filing is to be tracked by the System or External Enter how often the Form should be filed Enter the Retention Period HACCP Manager Software™ will alert you to any overdue Record

Procedure Entry - Records Use this to confirm the filing of records that the system tracks Important records may be scanned or attached as either Word, Excel or any other OLE file type

Procedure Entry – System Flowchart Use this to classify each step in your procedure HACCP Manager Software™ will create your flowchart

Procedure Entry – External Flowchart If you already have your own flowchart you can either paste it here or paste a link to it

Data Entry – Multi Step Hazards Enter hazards that occur repeatedly throughout your plan here so that you need only enter them once

Data Entry – Critical Limit Validations (Multi Step Hazards) Validate Multi Step Critical Limits

Data Entry – Verification Schedule Enter details of verification activity here Complete Draft supplied

Data Entry – Calibration Items Enter Calibration Items here Enter Item No Enter Serial No Enter Description Enter Last Calibration date Enter Calibration Interval Enter Tolerance Scan Certification (If desired) HACCP Manager Software™ will alert you as items become due for Calibration

HACCP Manual Documentation Manual Cover. Table Of Contents. Quality Policy. Organisation Chart. HACCP Team. HACCP Plan Scope, Aims & Objectives. Product Definitions. Procedure Manual. Procedures. Work Instructions. Flow Charts. Hazard Analysis. Good Manufacturing Practices (GMP) Policy. HACCP Audit Table. Single Step Hazards. Multi Step Hazards. Critical Limit Validation Table. Verification Schedule. Calibration Schedule. Forms Register. Approved Suppliers Register. Approved Suppliers By Product. Approved Suppliers By Supplier. Training Needs Analysis.