by Mary Anne Poatsy, Keith Mulbery, Eric Cameron, Jason Davidson, Rebecca Lawson, Linda Lau, Jerri Williams Chapter 7 Advanced Forms and Reports 1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Restrict edits in a form Create a drop-down menu Set the tab order Use subforms Use advanced controls Use sections 2 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Restrict casual users from editing data – Protects data – Avoids accidental changes – Maintains integrity Read-only form – enables users to view but not change data 3 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Combo box control – provides a drop-down menu Forces users to choose an item from list – Limit To List property must be enabled – Required property will prevent users from skipping field 4 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Customize a converted combo box to improve data entry: – Changing Row Source – Limit To List option – Default Value property 5 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Tab key – used to advance from one field to the next Tab order – determines the sequence 6 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Subform – used to display records from related tables Created by Form tool automatically Created manually using Form Wizard 7 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Form and report controls – Text box controls display data in record source – Label controls describe data associated with a text box – Layout controls keep fields together 8 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Bound control – connected to a field in a table or query Unbound control – not tied to a specific field Calculated control – contains an expression that generates a calculated result 9 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Controls can add emphasis to a form or report – Line control inserts a line – Rectangle control adds a rectangle – Line and rectangle controls can be modified in Design view 10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Page break – determines where a page will break when printed 11 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Section - part of a form or report that can be manipulated separately Basic forms have three sections Basic reports have five sections Sections are visible in Design view Can be collapsed or expanded 12 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Default sections – Form Header and Report Header display at top – Form Footer and Report Footer display at bottom – Page Header displays at top of each page – Page Footer displays at bottom of each page – Detail section displays records in record source 13 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Show, hide, and resize sections – Right-click blank area of form or report to switch sections on or off – Switching section off deletes all controls in section – Header and footers are tied together, removing one removes the other 14 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Show, hide, and resize sections – Detail section cannot be removed in reports – Detail section can be hidden from Print Preview, Layout view, and Design view Section bars – mark the top boundary of a section 15 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Group Header and Group Footers sections can be added to reports, but not forms Group Header appears above Detail section Group Footer does not show by default 16 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

In this chapter you learned to: – Restrict edits in a form – Create a drop-down menu – Set the tab order – Use subforms – Use advanced controls – Use sections 17 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

18 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

19 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.