Introduction to Microsoft PowerPoint Date: March 22, 2012 Time: 11:00 AM to 12:00 PM Location: Maher Hall 114 Computer Lab Instructor: Joel Elad

Learning Objectives Navigate the “Ribbon” and PowerPoint Interface Understand various PowerPoint views Using built-in PowerPoint templates Import existing slides from other presentations Format text on your slides (bullet/number lists, etc.) Adding objects like pictures, tables, graphics to your slides Use themes in your slides to control color, font, effects Polish your slides with header/footer, background, etc University of San Diego, Academic Tech Services iTeam - ext. 7400

The Ribbon

University of San Diego, Academic Tech Services iTeam - ext Tabs, Groups, Commands Tabs: The Ribbon is made up of different tabs, each related to specific kinds of work you do in Excel. Groups: Each tab has several groups that show related items together. Commands: A command is a button or a menu.

PowerPoint 2007 vs PowerPoint 2007 Office Button PowerPoint 2010 File Tab University of San Diego, Academic Tech Services iTeam - ext. 7400

PowerPoint Help University of San Diego, Academic Tech Services iTeam - ext Button pops up help window.

University of San Diego, Academic Tech Services iTeam - ext Parts of your PowerPoint screen Slides tab Slide pane Notes pane

Slide Sorter view – See all your slides University of San Diego, Academic Tech Services iTeam - ext. 7400

Using a template University of San Diego, Academic Tech Services iTeam - ext. 7400

Template can provide built in slides University of San Diego, Academic Tech Services iTeam - ext. 7400

Starting a blank presentation University of San Diego, Academic Tech Services iTeam - ext Click the File tab, then New, and when Blank presentation is selected, click Create on right hand side. A blank presentation will open with 1 slide ready for editing. Save the file with a meaningful name first.

Different Types of slides University of San Diego, Academic Tech Services iTeam - ext PowerPoint has pre-formatted basic slides you can add by clicking New Slide button: Title & Content Title Slide Two Content Title Only Blank Duplicate Selected Slides

Importing Existing slides University of San Diego, Academic Tech Services iTeam - ext Click the New Slide button and select Reuse Slides. Use the Browse button to open file from where you want to import. Roll over with your mouse to see a larger picture of the slide. Click on a slide you want, and it’ll be imported after the current slide. Option: Keep source formatting checkbox.

Printing slides, notes, handouts University of San Diego, Academic Tech Services iTeam - ext When you print, you have several options: Handout pages (put 1-9 slides per page) Full Page slides Notes pages (1 slide & notes) Outline (main points per slide) You can print certain slides instead of the entire presentation!

Save your presentation (formats) University of San Diego, Academic Tech Services iTeam - ext You can save your presentation in a variety of formats: PowerPoint (.pptx – 2007 & newer versions) PowerPoint version (.ppt) PDF PowerPoint show

Formatting text on slides University of San Diego, Academic Tech Services iTeam - ext Basic formatting is available when you write text: Shadow Bold, Italic, Underline, Shadow, Change Font Size, Color You can center text You can indent text without using a list or bullets. PowerPoint will automatically RESIZE your text based on the size of the text box on the slide.

Adding bulleted or numbered lists to your slide presentation University of San Diego, Academic Tech Services iTeam - ext Write out your list, Click the appropriate button, & you can change the type Bullets and Numbering option

Adding pictures or clip art to your slides University of San Diego, Academic Tech Services iTeam - ext. 7400

Adding and formatting tables to your slides University of San Diego, Academic Tech Services iTeam - ext. 7400

Using SmartArt University of San Diego, Academic Tech Services iTeam - ext Mixture of graphics & text Lots of categories You can resize and format

Pre-Designed Themes for slides University of San Diego, Academic Tech Services iTeam - ext. 7400

Adding a Background Graphic University of San Diego, Academic Tech Services iTeam - ext Texture Tiling an image

Adding a header and footer University of San Diego, Academic Tech Services iTeam - ext Date and Time Slide number Footer Title Slide exception Notes and Handout options

Setting up your slides University of San Diego, Academic Tech Services iTeam - ext Click on the Design tab, then the Page Setup button to see different setup criteria Your slides and notes/handouts can have different orientations (Landscape slides, portrait handouts) You can make custom sized slides if necessary

Presentation Tips University of San Diego, Academic Tech Services iTeam - ext Use compelling material 2.Keep it simple – not everything goes on slide 3.Minimize complexity – leave details to handouts/files 4.Reduce redundancy – say it once 5.Timing is important

Presentation Tips (continued) 6.Slides are meant as a visual focus 7.Use a consistent look & feel 8.You can add multimedia effects 9.Use handouts when necessary 10. Practice – Know your material University of San Diego, Academic Tech Services iTeam - ext. 7400

Questions?