Pacific Humanitarian Team 3 rd Annual Regional Workshop for Humanitarian Assistance in the Pacific 8-10 December PHT regional workshop Introduction to the Pacific Inter-Agency Emergency Preparedness and Response Plan (EPREP)

W HAT WE ’ VE HEARD FROM NDMO S :  WANT TO KNOW WHO IS RESPONSIBLE FOR WHAT IN A RESPONSE  WANT TO KNOW HOW TO TRIGGER INTERNATIONAL ASSISTANCE ( IE WHO ASKS WHO )  WANT TO KNOW WHAT TO EXPECT FROM THE PHT IN AN EMERGENCY RESPONSE

W HO IS IT FOR ? R EGIONAL MEMBERS OF THE PHT: -PHT HOO -PHT ICCG -C LUSTER LEADS -C LUSTER MEMBERS -D ONORS

O BJECTIVES 1.TO GUIDE INTERNATIONAL “P ACIFIC H UMANITARIAN T EAM ” RESPONSE IF AND WHEN GOVERNMENTS IN THE P ACIFIC ARE OVERWHELMED BY AN EMERGENCY OR DISASTER ; AND

O BJECTIVE 2. TO STRENGTHEN REGIONAL AND NATIONAL PREPAREDNESS TO RESPOND TO THE RANGE OF EMERGENCIES THAT MAY AFFECT THE P ACIFIC.

T RIGGER FOR A FULL - SCALE “PHT” RESPONSE I N PREVIOUS PHT REGIONAL WORKSHOPS, MEMBERS AGREED THAT THE PHT SHOULD BE PREPARED TO RESPOND TO THE ‘ MOST LIKELY, WORST CASE SCENARIO ’, SO THAT ALL ‘ LESSER ’ DISASTERS WOULD BE CATERED FOR IN OUR PREPAREDNESS AND RESPONSE PLANNING

Main Elements of ‘most likely, worst case scenario” TriggerRapid on-set natural disaster (e.g. cyclone, flood, earthquake or tsunami) Humanitarian Consequences Event has caused major disruptions to life and livelihoods; significant external assistance is required Affected Population 30,000 or more people (women, men, boys and girls) or the majority of the population Main actors available National capacity to coordinate the response is limited Constraining factors/gaps Insufficient regional human resources Insufficient regional stockpiles Insufficient funding

L EVEL ONE – S MALL SCALE DescriptionConcept of Operations localized event (one location in one country) one or few sectors/areas of activity are affected and priority needs Affected Government is generally able to respond to the needs; may request specialized assistance generally sufficient stockpiles in country to address needs Individual agencies provide aid to affected area/s via local networks Coordination ensured through existing regional set-up or bilaterally with in-country partners In country organisations lead sectoral coordination

L EVEL TWO – M EDIUM SCALE Description Concept of Operations humanitarian needs are of a sufficiently large scale and complexity that significant external assistance and resources are required Multi-cluster response is needed with the engagement of a wide range of international humanitarian actors Insufficient local stockpiles, but sufficient regional Funding from regional partners is sufficient Cluster approach may be rolled in affected countries Regional cluster leads coordinate the sectoral response

LEVEL THREE : L ARGE SCALE DescriptionConcept of Operations multiple locations/islands affected Humanitarian needs are of a sufficiently large scale and complexity that significant external assistance and resources are required Multi-cluster responses is needed with the engagement of a wide range of international humanitarian actors Insufficient regional stockpiles Insufficient funding available in the region Cluster approach is rolled out in affected area(s) Global clusters provide support ie deploy extra personnel, funding

T OPICS FROM THIS WEEK :  A SSESSMENT PLAN  A SSESSMENT FORM  P UBLIC I NFORMATION SOP S / GUIDELINES  H UMANITARIAN ACTION PLAN  T ERMS OF REFERENCE  C LUSTER PLANNING  EVALUATION

CONTENTS 1. P URPOSE 2. C ONTEXT ANALYSIS AND RISK ASSESSMENT 3. O VERALL MANAGEMENT AND COORDINATION 4. S TRATEGIES AND OBJECTIVES 5. C LUSTER PLANS 6. B USINESS CONTINUITY 7. P REPAREDNESS ( RESOURCE INVENTORY ) 8. A NNEXES

R ESOURCE A VAILABILITY & M OBILIZATION

I MMEDIATE R ESPONSE ACTIONS AND PROCEDURE No.ActionResponsibleTimeframe Location 1 Contact government - determine priority sectors or areas of activity for the emergency - offer deployment - discuss their plans for a flyover / preliminary situation overview OCHA & cluster leads Immediately Regional 2 Brief RC on what has happenedOCHAImmediately Regional 3 Send update with available informationOCHAUpdate sent: ASAP, within 2 hours Regional 4 Brief RC on safety and security of UN staffDSSASAP Regional 5 Convene a meeting of the Pacific Humanitarian Team HOO (PHT-HOO). The designated sector/cluster leads or nominees should be present at the meeting. Agencies will have an opportunity to provide the most up-to-date information about the situation on the ground in the affected country(ies). Decisions will be taken as to: - assessment(s) - activation of clusters - set-up of coordination structures, including operations center (in capital or in affected area(s)) - UNDAC deployment - triggering of relevant funding mechanisms - identification of potential humanitarian protection and/or violence issues - broad agreement on gendered situation analysis and issues - activating the inter-agency contingency plan RC / OCHAMeeting held: ASAP, within 12 hours Regional 6 Contact relevant national government ministries/agencies or non-governmental counterparts, detailing the type of immediate support that the PHT can provide - Liaise with government to ensure request for assistance is communicated to humanitarian community OCHA, responding organizations and/or cluster leads Contact made: Immediately after meeting Regional

G ROUP DISCUSSION – IMMEDIATE RESPONSE PLAN I N GROUPS LOOK AT THE IMMEDIATE RESPONSE PLAN FOR : - L EVEL 1 - L EVEL 2 - L EVEL 3 … AND IDENTIFY ANY MISSING ELEMENTS THAT SHOULD BE INCLUDED.

S UGGESTIONS FOR THE FINAL EPREP?  F ORMAT ?  T OPICS ?  U SAGE ?  D OES IT NEED TO BE TAILORED IT TO NATIONAL COUNTERPARTS ? I F YES, HOW?

T O THINK ABOUT IN CLUSTER PLANNING SESSIONS … 1. C LUSTER PLANS FROM 2009 ARE INCLUDED – THE OUTCOMES FROM YOUR PLANNING TODAY WILL BE INCLUDED IN THE UPDATED EPREP. W HAT DO YOU WANT IN IT ? 2. T HINK ABOUT HOW YOU CAN FILL IN OTHER SECTIONS – RESOURCE INVENTORY, OPERATIONAL OBJECTIVES ETC