Employee Handbook / Personnel Policies Doug Scott, Industrial Steel Treating Co.

DISCLAIMER The comments and advice provided by today’s presenters are general in nature and are not intended to replace legal counsel, especially

MY COMMENTS!

Quick Look Employee Handbook Advantages & Disadvantages Strongly Recommended Inclusions Things to avoid Summary & Conclusion Questions

What is the difference between the Employee Handbook & Personnel Policies? In general, the employee handbook is a SUMMARY of your company’s personnel policies & procedures The Handbook includes basic information that employees need to know about your organization Formal personnel policies are the details, the procedures to be followed when…

Employee Handbook Advantages  Time Saver  Answers Questions before they are asked

Employee Handbook Disadvantages  May save you too much time and your boss may wonder why you are needed  May provide legal protection that will keep you out of court – but, you have always wanted to be on Judge Judy

Includes, but not limited to… The three musts… At-Will (Collective Bargaining Agreement) Contract Disclaimer Acknowledgement Form

Includes, but not limited to… At-Will: ‘Your employment with ABC Organization is considered At- Will, meaning that it is for no fixed term and can be terminated by either party at any time, with our without reason or cause, and with or without notice.’

Includes, but not limited to… Equal Employment Opportunity (EEO) & American’s with Disabilities Act (ADA) – reasonable accommodations

Includes, but not limited to… ABC Organization is an equal opportunity employer and will not, unlawfully, discriminate against any applicant on the basis of any characteristic that is protected by local, state or federal law. Michigan law requires that a person with a disability or handicap requiring accommodation to perform the essential duties of the job must notify the employer in writing within 182 days of the date that the need is known or should have been known.

Includes, but not limited to… FMLA (50 employees or more), Family Military Leave Military Leave Other leaves, Jury Duty, Bereavement, School Conferences Harassment (including sexual), discrimination, retaliation

Includes, but not limited to… Technology: Internet, , instant messaging, cell phones, etc… Electronic Monitoring Overtime Absences and Tardiness Tobacco use

Includes, but not limited to… [ABC Organization is a tobacco free workplace: only (preference will be given to) applicants who do not use tobacco products will be hired.] Please select the appropriate box  I DO NOT  I DO USE TOBACCO PRODUCTS (Pre-Employment screen is required)

Includes, but not limited to… Solicitation Part-time vs. Full Time Exempt vs. Non-Exempt Rules for time keeping Paydays Hours of Work Break periods

Includes, but not limited to… Drug and Alcohol testing Employee Benefits: Health Insurance Dental Life and AD&D COBRA (Health insurance continuation)

Retirement Benefits Safety & Workers Compensation Education & Tuition Assistance Code of Ethics / Conduct Discipline Non-Compete, Confidentiality, Intellectual Property Includes, but not limited to…

Proceed with caution Avoid  Implied Contract  “ You are now part of the ABC Organization family”  “You can be expected to be employed as long as you do a good job”  Not following procedures  Not recording changes (Handbook Acknowledgement)

Proceed with caution Avoid  Words such as…  Probation - Probationary  Must, Will, Shall  Permanent

Employee Handbook is… Brief description of policies & procedures Written in layman’s terms (understandable) Receipt acknowledged by employees Changes are dated, recorded & receipt acknowledged by employees Summary & Conclusion

Personnel Policies are… Detailed description of policies & procedures Specifically for managers, supervisors, and frontline management Not necessarily for all employees Summary & Conclusion

Legal Review Summary & Conclusion

Questions… THANK YOU