Introduction Background Background Christmas lights previously have benefitted from grant funding- no longer available Christmas lights previously have benefitted from grant funding- no longer available Budget must therefore include rolling capital refresh Budget must therefore include rolling capital refresh Previous budget £9,000. £15,000 required to cover current scheme Previous budget £9,000. £15,000 required to cover current scheme Council’s decision (4 th Feb) was to increase budget to £11,000 Council’s decision (4 th Feb) was to increase budget to £11,000 Current scheme can not be maintained on this budget Current scheme can not be maintained on this budget 20 companies were approached and 9 quoted on a variety of schemes 20 companies were approached and 9 quoted on a variety of schemes Assessed by officers Assessed by officers Confirms initial estimate of £15,000 to retain current scheme Confirms initial estimate of £15,000 to retain current scheme Three schemes proposed which are sustainable at the current budget Three schemes proposed which are sustainable at the current budget Sustainable means that for the current budget we can fund both the capital refresh and the annual costs on an ongoing basis Sustainable means that for the current budget we can fund both the capital refresh and the annual costs on an ongoing basis Transition costs/plan Transition costs/plan One scheme can be transitioned within budget through a 3 year phasing plan (without commitment) One scheme can be transitioned within budget through a 3 year phasing plan (without commitment) One scheme can be transitioned immediately within budget One scheme can be transitioned immediately within budget One scheme will require approximately £3000 additional funding in year 1 but is thereafter per year One scheme will require approximately £3000 additional funding in year 1 but is thereafter per year The choice of scheme will impact location/Christmas event options The choice of scheme will impact location/Christmas event options Unframed canopy features (like the one near Greggs) are recommended over framed cross streets, due to visual appearance and continuity of design through progressive refresh cycles Unframed canopy features (like the one near Greggs) are recommended over framed cross streets, due to visual appearance and continuity of design through progressive refresh cycles All schemes feature reduced total lighting All schemes feature reduced total lighting

© Bishop’s Stortford Town Council Christmas Street Lighting 2013 SchemeA Predominately, overhead features. 10 items B Predominately tree based scheme 18 items C – Mixed scheme 14 items Transition not manageable within budget in Yr 1 Current Scheme (does not fit budget) Overhead Lighting 8 x Canopy 2 x Canopy 6 x Canopy 9 x X Streets 1 x Canopy General Trees None12612 Christmas tree 1 2 (extra one in North Street) 11 Other 1 x Hart 1 x Balcony Lights at 15 Market Sq. 1 x Hart Transition plan 2013: North Street-> 2 x Canopy + Hart. 5 X-streets & 1 canopy retained in South/Potter St Tree lights removed X-streets -> 2 Canopy in Potter St 2015 x 3 X-streets in -> 3 Canopy in South St. One-step transition in 2013 All framed X-streets removed Canopy retained near Greggs Additional Canopy at junction of Market Sq/High Street 2013: North Street -> 2 Canopy plus Hart 5 X-streets & 1 canopy retained in South/Potter St 6 x Tree Lights South Street/Market Square X-street -> 1 Canopy in Potter Street X-streets replaced by 2 x Canopy in South Street

Action Council requested to choose between the sustainable schemes Council requested to choose between the sustainable schemes Note that (apart from one scheme) transition will need to be phased over three years and equipment retired, as replaced within that individual years budget. Note that (apart from one scheme) transition will need to be phased over three years and equipment retired, as replaced within that individual years budget. Council to consider impact on Christmas switch on event Council to consider impact on Christmas switch on event Dependent on choice of scheme, CEO will advise at the meeting Dependent on choice of scheme, CEO will advise at the meeting Council to consider donations/sponsorship policy Council to consider donations/sponsorship policy We may (rarely) be offered donations We may (rarely) be offered donations Need to protect against recurring costs Need to protect against recurring costs Recommended policy: sponsor to pay for the full costs for the lifespan of a product (3-5 years dependent on product), total to be paid upfront prior to purchase in year one Recommended policy: sponsor to pay for the full costs for the lifespan of a product (3-5 years dependent on product), total to be paid upfront prior to purchase in year one Residual risk (disappointment/negative publicity due to of withdrawal at end of lifespan) may be considered tolerable compared to benefit Residual risk (disappointment/negative publicity due to of withdrawal at end of lifespan) may be considered tolerable compared to benefit

Features © Bishop’s Stortford Town Council Canopy Framed Cross-street Hart Wrapped Balcony