DOM Fund Manager Meeting February 19, 2015

EFM Visit ► Fund Closeout Workgroup

Total Direct Cost vs. Direct Cost Ceiling ► Total Direct Cost = UCLA DC + Sub DC + Sub F&A ► DRA’s signature authority is based on TDC ► TDC can be found on page 3 of the detailed budget, Item G. Direct Costs  If this amount is greater than $500,000 then DOM DRA cannot review/submit. The proposal MUST go to OCGA. ► Direct Cost Ceiling = UCLA DC + Sub DC ► Sole purpose of this is to not penalize a PI for collaborating outside his/her own institution ► Refers to any DC ceiling amount listed in a PA/RFA for detailed budgets, and all modular budgets

Total Direct Cost vs. Direct Cost Ceiling

Cayuse/S2S Common Review Comments ► Co-PI is not an NIH recognized role. ► Key Persons:  Should be listed in Alpha Order. (Use blue sort arrow)  Position/Title in Profile does not match BioSketch.  When using non-UCLA addresses, please confirm this information is correct. ► Facilities and Other Resources  Recommend including a sub-header for “Scientific Environment” ► Appendix: Confirm appendix material is allowable as per NIH policy NOT-OD NOT-OD ► EPASS Remarks: Include “Submitted via DOM DRA”

DOM 3 Day Policy DOM 3 Day Policy ► Due 3 business days prior to the Sponsor due date ► This also includes “soft” deadlines, such as continuous submission dates ► Any exception to policy should be requested in advance via to DOM DRA with justification for Dr. Fogelman’s approval ► Proposals submitted to DOM DRA for review should be in its final, ready to submit form ► Please reiterate to your PIs

NIH Updates ► NIH Late Submission Policy:  NOT-OD NOT-OD  2-week window of consideration  Not applicable to RFAs that state in the due date field: “No late applications will be accepted for this Funding Opportunity Announcement”  A Cover Letter MUST be included, explaining the delay in submission Note: Continuous Submission only applies to R01s, R21s & R34s with standard due dates

NIH Offset ► Grants Policy Statement:  If the GMO determines that some or all of the unobligated funds are not necessary to complete the project, the GMO may restrict the grant’s authority to automatically carry over unobligated balances in the future, use the balance to reduce or offset NIH funding for a subsequent budget period, or use a combination of these actions. ► NIH NOA will state “Less Unobligated Balance” in Section I, and describe the Offset in Section IV. ► NOT to be confused with Carry Forward! ► Very common in T32s where carry forwards are generally not approved/allowed.

New Fund Manager Manual Chapters ► New NIH Biosketches New NIH Biosketches New NIH Biosketches ► How to calculate 9/12 academic salary in budgets How to calculate 9/12 academic salary in budgets How to calculate 9/12 academic salary in budgets ► Coming Soon…Graduate Tuition/Fees and when/how to calculate the correct amount for your proposal budgets.

New NIH BioSketches ► My NCBI demo  My Bibliography vs. Other Citations  Creating the URL for the My Bibliography link required in the new BioSketch

ERS ► DOM ERS Statistics: Over 99% certified!  207 reports are currently OVERDUE! ► Please make every effort to get your remaining open reports certified as soon as possible. ► Reminder: Every overdue report is a potential audit disallowance!

Research Administrators Forum Research Administrators Forum ► Every 2 nd Thursday of each month ► 10-11:30 am ► Louis Jolyon West Auditorium (NPI Auditorium) – Room C8-183 Semel Institute ► Sign up for to be on the listserv to receive notifications   To subscribe: Send an to: ora-news- The subject line and body of the can be blank.ora-news-

Research Administrators Forum Research Administrators Forum ► OCGA – use to send ALL proposal packages  All proposals that will be submitted by OCGA need to be submitted 5 business days prior to deadline  All internal documents from proposals that have been submitted by DOM DRA  PI & Fund Manager should receive immediate acknowledgement from Intake Team

Research Administrators Forum Research Administrators Forum ► EFM – Single Fund # Exception  All awards must meet ALL 4 criteria 1) CF not allowed or restricted 2) Annual close out required 3) Monthly invoice required 4) Payment basis = cost reimbursement  OR all T32 grants ► RAPID close out new reports  Detailed warning & unallowable  Expense & Payroll After End Date only includes doc & earned dates outside project period

Training Opportunities ► DOM Weekly FM Training Winter/Spring 2015 semester begins Tuesday, Feb. 24 th DOM Weekly FM Training Winter/Spring 2015 DOM Weekly FM Training Winter/Spring 2015 ► OCGA Master Calendar Training Schedule OCGA Master Calendar Training Schedule OCGA Master Calendar Training Schedule ► Gift Handling Training  Wednesday, April 15, 2015  James West Alumni Center  Two Sessions: ► Morning: 10:00 AM – 12:00 PM ► Afternoon: 1:30 PM – 3:30 PM  Need to RSVP to attend. RSVP

Next BioBasics Lay Seminar Amy Waterman, PhD Associate Professor of Medicine, Division of Nephrology Transplant Research and Education Center (TREC) Tuesday, March 31, :00 PM – 1:00 PM Room CHS Lunch is provided, so get there early!