Proposal for: ACM SCENE 2005 Conference at Drexel University

Project Members Project Manager: Anthony Costantino Marketing Coordinator: Anny Wang Speakers Coordinator: Nida Cassim Logistics Coordinator: Anthony Costantino Fiduciary Officer: Sandeep Khurana

Acronyms ACM – Association of Computer Machinery SCENE – Student Chapter Event NorthEast A.I. – Artificial Intelligence

Purpose To propose that Drexel University should host the ACM SCENE 2005 event on February 19, 2005.To propose that Drexel University should host the ACM SCENE 2005 event on February 19, 2005.

Objectives Educate prospective attendees on the conference theme : Artificial Intelligence Encourage local Philadelphia area students to share ideas related to the conference theme & its application to industry Promote ACM Membership and Unisys Awareness Create Discussion between local ACM chapters Create Contacts with local professionals Enjoy a day of lectures, food, and fun

Design Considerations Hope to gain interest in the ACM from all prospective attendees Directed towards entire academic community Assure that cost are minimized but not at the expense of quality Obtain written contracts with speakers 3 weeks before event providing opportunity for review (January 29 th, 2005) Provide final analysis report / attendees survey with future ACM events in mind

Why Drexel? Lecture halls are large (300 + Capacity) Yet, small enough for attendees to interact Lecture halls equipped with latest technologies Co-operative education program provides strong links to local corporations Drexel is ideally located

Methodology PHASE I: DESIGN Create a list of acceptable lecture halls to hold the conferenceCreate a list of acceptable lecture halls to hold the conference Create a list of speakers that can relate to the theme of A.ICreate a list of speakers that can relate to the theme of A.I Design Posters/ Flyers for approvalDesign Posters/ Flyers for approval

Acceptable Lecture Halls (Examples) Stratton Hall 113 Campbell Auditorium Matheson Hall 109 Patten Auditorium Nesbitt Hall 111 Stein Auditorium

Drexel A.I. Contact Examples

Poster and Flyer Examples

Methodology PHASE II: IMPLEMENT Develop Conference WebsiteDevelop Conference Website Create Contracts for each speakerCreate Contracts for each speaker Obtain Bibliography & Picture from each speaker for websiteObtain Bibliography & Picture from each speaker for website Reserve Lecture hall & Space for LunchReserve Lecture hall & Space for Lunch Arrange catering from SodexhoArrange catering from Sodexho Arrange Parking ServicesArrange Parking Services

Website Idea

Food Sodexho caters Drexel University Breakfast Ideas Omelet Station Pancakes Fruit Lunch Ideas Assorted sandwiches Buffalo Wings Vegetarian Wraps

Methodology PHASE III: TEST Call & participants to remind them of the event Arrange floor design of event Test AV Equipment in lecture hall

Project Resources Personal Computer Laptop Computer Overhead Projector Wireless Microphone Laser Pointer Lecture Hall Buffet Area Tables & Chairs  (All Services, Equipment, & Facilities provided by Drexel University)

Costs Estimated Cost of Event: $ 6,000 Donations for event:Donations for event: -Unisys $2,500 -Unisys $2,500 -Drexel ACM Student Chapter $250 -Ursinus ACM Student Chapter $250 -Drexel College of Engineering $3,000 and Department of CS (all internal costs)

Expenses

Questions?