Abu Dhabi Sustainability Group – Forum Quarterly Meeting 21 st November 2013

@ADSG_Comms

Programme MEETING: Abu Dhabi Sustainability Group – Forum Quarterly Meeting DATE: 21 st November 2013 PURPOSE: 1.To brief attendees on the proposed strategy development process 2.To gain the attendees valuable input into current

What we have been asked to do To develop a 5-year Strategy for Abu Dhabi Sustainability Group (ADSG) for

ADSG Declaration We, the undersigned, Abu Dhabi Sustainability Group founding members Hereby declare our commitment to work together in adopting sustainability as the fundamental approach in developing and executing strategic policies and using integrated management of our economic, environmental and social performance for the purpose of realising the vision of H. H. Sheikh Khalifa Bin Zayed Al Nahyan, President of the UAE, and the vision of Abu Dhabi Emirate to achieve sustainable development, build a cohesive society and an open economy capable of global competitiveness. We commit ourselves to do everything in our power, with our partners in this group, through the introduction of sustainability management practices, to improve management methods and decision making, reduce risks, and encourage use of technological applications to support sustainable economic and social growth. We also commit to publishing an annual report that explains our sustainability management approach and an evaluation of our environmental, economic and social performance. We pledge this in a spirit of cooperation and open dialogue to ensure the highest levels of transparency; and we commit to supporting national plans and

Looking towards Abu Dhabi population set to increase 5.3% year- on-year to reach an estimate of 5.03million by 2030 If sea levels rise by 1m as predicted – 344 sq. km of land in Abu Dhabi will be inundated, of which 6sq km is in built up areas More than 26% of the land in Abu Dhabi is overgrazed and the livestock population exceeds the land’s carrying capacity by over 6 times Global climate change models indicate that by 2050 the average annual temperature in Abu Dhabi is likely to increase by 1.74 to 2.67oC

Look forward to Visions UAE VISION 2021: “We want to be among the best countries in the world by 2021” ABU DHABI 2007/2008 POLICY AGENDA: “A safe and secure society and a dynamic, open economy” ABU DHABI ECONOMIC VISION 2030: “Abu Dhabi as a sustainable, diversified, high-value- added economy that encourages enterprises and entrepreneurship and well integrated in the global economy leading to better opportunities for all” ABU DHABI ENVIRONMENT VISION 2030: ‘To preserve and enhance Abu Dhabi’s natural heritage, which is a legacy and blessing that should be passed on to future generations, whilst acting as a global leader in the efficient use of resources and contributing to a better quality of life for

Our proposed process – see A3 handout ADSG FCC – Options Appraisal workshop Develop 6 ‘options’ for strategic choice (and criteria to appraise) Positioning Abu Dhabi internationally Uncertainties and future risks What is missing? Leading strategies and practices What is already being done? Global best practice standards and certification Issues previously identified August FQM Issues previously identified August FQM Document and evidence meta-review ADSG members and stakeholder engagement What are the gaps? TODAY: Identify material issues, priorities (risk or opportunity) and sizing SWOT and PESTLE 1-2 material issues for strategy focus Dashboard Strategy Roadmap

@ADSG_Comms Where we are now ADSG FCC – Options Appraisal workshop Develop 6 ‘options’ for strategic choice (and criteria to appraise) Positioning Abu Dhabi internationally Uncertainties and future risks What is missing? Leading strategies and practices What is already being done? Global best practice standards and certification Issues previously identified August FQM Issues previously identified August FQM Document and evidence meta-review ADSG members and stakeholder engagement What are the gaps? TODAY: Identify material issues, priorities (risk or opportunity) and sizing SWOT and PESTLE 1-2 material issues for strategy focus Dashboard Strategy Roadmap

Question Within these visions – what should the focus be for ADSG members to deliver? What are the most material issues within their scope?

Materiality – understanding what matters most and to whom A material issues is something from across the societal, environmental and economic agendas - that could make a major difference (as risk or an opportunity) to an organisation and its Increasing importance to Abu Dhabi (the Emirate and organisations) – and within the impact of ADSG Increasing importance to stakeholders What matters most? and to whom?

Consultation Activity QUESTION: What issue(s) matters most (are material) to ADSG and its stakeholders? a)In 5 years b)In 10 years

Previously identified issues (August FQM) What are your organisation's key challenges? (‘ranking’ as per August =1Energy Use =1Health and Safety and Staff Well-Being =1Emiratisation and Change Management =4Governance, Transparency and Accountability =4 Environmental Management & Staff Awareness =6 Sustainable Procurement =6Water & Resource Use =6 Customer Relationships =6Learning and development 10Waste Management What areas of sustainability are important to your entity? (top ten as ‘ranking’ as per August survey) 1Regulations 2Talent/Emiratisation 3Costs 4Customers 5Economy 6Growth 7Demand 8Government spending 8Competition 10Labour 11Changing in Roles and Responsibility

Other identified issues (August Biodiversity Charity Diversity and Equality Economic & Social Regeneration Employee Communication and Consultation Employee volunteering Innovation, Product & Service Development Labour rights & standards Marketing, packaging and Advertising Integrity What areas of sustainability are important to your entity? (alphabetical) Pay, Benefits & Compensation Pollution and Hazardous Material Control Product & Service Safety Stakeholder Engagement Sustainability reporting & Communications Transport and Distribution Use Waste Management Work-Life Balance What issues are missing? What issue should be higher?

Consultation Activity One: Instructions Individually Spend 5 minutes reviewing the current list of issues (identified in August) – and answer – Are they material to ADSG? – Are there any gaps / what is missing – and why? Write down the three most important issues (be as specific as possible) – and why? Working in table groups Nominate one note-taker – to write on the flip chart all the issues identified by each table member Discuss as a group - and comes to agreement on - which are the three most material issue for ADSG – and why? Table facilitator write these three issues up on the flip FLIP CHART Gaps Why Top 3 issues Why

Consultation Activity Feedback from Group

Group GROUP TWO 1. Communication 2. Training, learning and development 3. Water GROUP THREE 1.Demand (across economic, social and environmental) 2.Governance and transparency (economic, social and environmental governance) GROUP FIVE 1.Resource management 2.Change management 3.Water GROUP FOUR 1. Governance, accountability and policy 2. Water and resource use 3. Environment GROUP ONE 1.Innovation (research and development 2.Governance, transparency 3.Stakeholder engagement and communication

@ADSG_Comms Coffee Break

Consultation Activity QUESTION: Are these most material issues – risks or opportunities and why? and what are the size of these risks or opportunities (1-5)?

Consultation Activity Two: Prioritisation (risk or opportunity) and sizing the issues Working in table groups Review your table’s “Top 3” list Go round the table and ask each delegate to answer 1.Is it a risk (and why)? 2.Is it an opportunity (and why)? Discuss as a group and gain agreement - note taker writes up on flip chart Go round the table ask each delegate to size on a scale (1-5) the size of the risk or opportunity Discuss as a group and gain agreement - note taker writes up on flip FLIP CHART Issue RiskOpp1-5

Consultation Activity Feedback from Group

Consultation Activity QUESTION: Taking the most material issue in your group - who is already working on this issue? And who should be working on this issue?

Consultation Activity Three: Building impact and ‘possible partnerships’ Working in table sub-groups As a group go through the most material issue and in turn answer 1.Who is working on it now - opportunities for partnerships? 2.Who should be working on this issue? 3.Any other organisations (globally) working on this issue 4.How to measure success – what would it look like? 5.How does it fit with the AD FLIP CHART Issue 1: 1. Who is working on it now? - 2. Who should be working on this issue - 3. Any organisation working globally? - 4. How to measure success? - 5. Fit with vision? -

Consultation Activity Feedback from Group

To What have we heard

Actions What Who When

@ADSG_Comms Next steps ADSG FCC – Options Appraisal workshop NEXT STEPS: Develop 6 ‘options’ for strategic choice (and criteria to appraise) Positioning Abu Dhabi internationally Uncertainties and future risks What is missing? Leading strategies and practices What is already being done? Global best practice standards and certification Issues previously identified August FQM Issues previously identified August FQM Document and evidence meta-review ADSG members and stakeholder engagement What are the gaps? TODAY: Identify material issues, priorities (risk or opportunity) and sizing SWOT and PESTLE 1-2 material issues for strategy focus Dashboard Strategy Roadmap