GROUP AND FACILITY EMPLOYMENT LTESS/EES CASE REVIEWS

Case Review Goals ➲ To ensure compliance with requirements as noted in the Vendor Agreement and related appendices. ➲ To ensure that quality services to mutual consumers are planned, provided and documented.

Case Review Goals (con’t) ➲ To ensure that the billing for follow along services accurately reflects the services rendered and documented by our service partners. ➲ To ensure communication and collaboration between DRS and its service partners. ➲ To ensure that appropriate services are provided by the service partners and DRS, if necessary during long term follow along.

Case Review Protocol OESSP developed a protocol for the case review based on the requirements outlined in the Vendor Agreement and the appropriate appendices. The following is an overview of the protocol including the citations from the Vendor Agreement, appendices and other sources used to develop the protocol…

Eligibility… Documentation of client disability meets DRS criteria for severity and need for work supports. (Appendix E, 1 E,G) EES/LTESS application form completed. (Appendix E, 1 B) Regarding LTESS, evidence of prior support. (Appendix E, 1 B) DRS counselor approved LTESS application. (Appendix E, 3 B)

Eligibility For EES Individual Service plan in file. EES service plan specifies a level of service consistent with consumer needs. Case record contains progress reports addressing elements of service plan. Plans reviewed periodically. Plan review addresses individual progress. Review includes reassessment of other modes of training or employment. (Appendix C, 1 G)

Service Provision If consumer paid less than minimum wage, time study documented every six months. (Appendix C 1 A,US Department of Labor requirements)

Service Provision  If time study completed, productivity percentage reflected in salary. (Appendix E 1,A, US Department of Labor ) If appropriate, waiver completed and included justification for reduced hours. (Appendix C, I B)If appropriate, waiver completed and included justification for reduced hours. (Appendix C, I B) Evidence that waiver permission granted by DRS. (Appendix C, I B)Evidence that waiver permission granted by DRS. (Appendix C, I B)

Service Provision (Appendix C 1, B)Downtime training time documented on individual basis. (Appendix C 1, B)

Service Provision (Appendix C 1, H)Attendance documentation supports hours billed to LTESS/EES. (Appendix C 1, H) (Appendix C 1, F)Request for approval of transportation documented. (Appendix C 1, F) Attendance documentation supports hours billed for transportation. (Appendix C 1, F)

Case Closure LTESS/EES closure form was completed if case closed. (Appendix C 1,I) Documentation supports case closure. (Appendix C 1,H)

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