UAF CHEMICAL HYGIENE PLAN (CHP) OVERVIEW University of Alaska Fairbanks Environmental, Health, Safety, and Risk Management May 2013

 Required by Federal law (OSHA)  29 CFR : Occupational Exposure to Hazardous Chemicals in Laboratories  29 CFR (e):Chemical hygiene plan  Chemical Hygiene Plan (CHP) must be:  capable of protecting employees exposed to lab chemical hazards  readily available to all employees (at all times)  specific to the lab  reviewed at least annually 2 WHY DO WE HAVE CHEMICAL HYGIENE PLANS?

 Intended to be an umbrella plan that can be tailored to each individual lab  Covers the following:  Roles and responsibilities of all lab members  Information and training requirements  Circumstances requiring prior approval  Standard Operating Procedures (SOPs)  Control measures  Exposure monitoring  Medical consultations and examinations  Select carcinogens and toxins UAF CHEMICAL HYGIENE PLAN 3

 The CHP outlines individual responsibilities of the:  Principal Investigator (PI)  Lab employees  Chemical Hygiene Officer (CHO) 4 ROLES AND RESPONSIBILITIES

 The PI has responsibility for implementation of the CHP in his/her laboratory  The PI shall:  ensure that workers are trained and follow the CHP outlined in this document  ensure that the necessary protective and emergency equipment is available, in working order, and that appropriate training has been provided  ensure that periodic laboratory inspections are performed  know current legal requirements concerning regulated substances  review and evaluate the effectiveness of the laboratory specific SOPs at least annually and update as necessary 5 ROLES AND RESPONSIBILITIES: PI

 Laboratory employees are responsible for:  planning and conducting each operation in accordance with practices and procedures established in this CHP  using equipment only for its designed purpose  being familiar with emergency procedures including  knowledge of the location and use of emergency equipment for the laboratory  how to obtain additional help in an emergency  knowing the types of protective equipment available and using the proper type for each procedure  being alert to unsafe conditions and actions and calling attention to them so corrections can be made as soon as possible 6 ROLES AND RESPONSIBILITIES: LAB EMPLOYEES

 The Chemical Hygiene Officer is responsible for:  assisting PIs and other laboratory employees with development and implementation of appropriate chemical hygiene procedures and practices, including providing consultation and information  keeping abreast of legal requirements concerning regulated substances and communicating any changes to PIs and laboratory employees  seeking ways to improve the overall chemical hygiene program 7 ROLES AND RESPONSIBILITIES: CHO

 In addition to training on the CHP, employees should receive the following training:  Laboratory Safety  Introduction to Hazardous Waste Management  Hazard Communications GHS (new training required by OSHA to be completed by December 2013)  All are available at  Note: Lab Safety training is general and does not include any laboratory-specific training that may be required 8 TRAINING

 Personnel need to be trained  at the time of initial assignment (full training)  before using any new hazardous chemical (chemical-specific training, SDS/SOP review)  This training should be documented in case of:  external inspections  safety violations by employees  To request a copy of the training records for your lab, contact EHSRM at  The records should go into Appendix 3 of the CHP:  Simply substitute the training record PDFs for the Training Record Template 9 TRAINING (CONT.)

 Exposure limits or recommended exposure levels for chemicals used in the lab  Signs and symptoms of exposure to chemicals used in the lab  Location of SDSs and other chemical references  How to detect the presence or release of a hazardous chemical  Information on the physical and health hazards of chemicals in the lab  Protective measures in place such as fume hoods, personal protective equipment, work practices, etc. Training on the proper use and care of these measures should be included. 10 ADDITIONAL LAB-SPECIFIC INFORMATION THAT LAB PERSONNEL NEED TO KNOW

 Personnel need training on lab-specific safety issues including:  Lab SOPs  Circumstances requiring prior approval  Conducting a hazard assessment  Exposure control methods used in the lab  Proper fume hood use  Chemical storage  Laboratory waste disposal  Emergency notification procedures  Spill response procedures  Emergency preparedness 11 SUMMARY OF LAB-SPECIFIC TRAINING

 All employees must obtain prior approval to proceed when:  Radioactive materials will be used  Contact Tracey Martinson, the UAF Radiation Safety Officer, at , or  Recombinant DNA or infectious agents will be used  Contact the Office of Research Integrity at for instructions  Depending on the organism used, approval of the Institutional Biosafety Committee (IBC) may be required 12 CIRCUMSTANCES REQUIRING PRIOR APPROVAL

 Employees must obtain prior approval to proceed with a laboratory task from the PI or his/her designee when:  It is likely that exposure limit concentrations could be exceeded or that other harm is likely  There is failure of any equipment used in the process, especially of safeguards such as chemical fume hoods  Members of the laboratory staff become ill, suspect that they or others have been exposed, or otherwise suspect a failure of any safeguards  When required by the PI 13 CIRCUMSTANCES REQUIRING PRIOR APPROVAL (CONT.)

 SOPs shall be written for each procedure done in a lab  SOPs shall cover:  The hazards presented by the chemicals and equipment used in the procedure  Personal protective equipment that must be used during the procedure  Glove type, eye protection, fume hood, etc.  Waste disposal information  SOPs should contain detailed information on how to carry out lab-specific processes so that hazards are minimized 14 STANDARD OPERATING PROCEDURES (SOPS)

 Control measures include:  Ventilation  Lab work shall be conducted in a chemical fume hood when volatile toxic chemicals are used, or when there is a possibility that the PEL will be exceeded  Personnel shall be instructed in the proper use of a fume hood  Spill clean up procedures  Personnel shall be trained on how to respond to a chemical spill in their work area  Personnel are encouraged to clean up spills only if they have the necessary training, equipment, and supplies, and feel comfortable doing so 15 CONTROL MEASURES

 Please request exposure monitoring when  You suspect that exposures may be in excess of the action- level or the PEL  This is especially important with substances that require a Specific Laboratory Hazard Statement (SLHS). Your printed online chemical inventory report will indicate this under the last column “Chemical List”.  Overexposures may require additional PPE or medical surveillance  You are experiencing symptoms that you think may be a result of exposure to a particular chemical that you use  Medical Surveillance:  Personnel may be able to receive exams/vaccinations based on exposures (routine or accidental) 16 EXPOSURE MONITORING

 Chemical Inventories: You must have a current copy printed within of your chemical inventory in your lab at all times.  Please discontinue use of the old Excel inventory template (Appendix 10)  EHSRM now uses the web-based program Environmental Health and Safety Assistant produced by On Site Systems, Inc. of St. Louis  Chemical inventories are electronically stored. All that is needed is an internet connection through the UAF or VPN network.  Contact Andy Krumhardt at for more information or to arrange a training appointment and obtain your username and password. 17 OTHER CONSIDERATIONS

 Appendix 1A: Lab SOPs  Appendix 1B: Specific Lab Hazard Statements  A Specific Laboratory Hazardous Statement (SLHS) must be filled out for any chemical listed as such under the “Chemical List” column in your printed lab inventory report (last column)  Many completed SLHS are available herehere  A blank form is available in Appendix 1B of the CHP.  Please contact EHSRM at for help developing a new SLHS  Appendix 2: Laboratory Inspection Checklist 18 OTHER COMPONENTS OF THE CHP

 Appendix 3—Training record template  Remember, you do not have to hand write these in. Simply contact EHSRM for a print out of training records to insert in this appendix.  Appendix 4—Lab close-out checklist  PIs are responsible for ensuring that their lab is cleaned out prior to leaving UAF or moving to another lab location.  Close-out procedures include ensuring that:  Arrangements are made to dispose of all chemicals and wastes  All drawers and cabinets are emptied and cleaned  Arrangements are made for the removal of surplus glassware, equipment, and furniture  All tape, labels, and stickers are removed from surfaces 19 OTHER COMPONENTS OF THE CHP (CONT.)

 Appendix 5—Emergency procedures  Please complete with your lab-specific information and post a copy by the lab door  Appendix 6—Disposal procedures  This appendix provides an overview of disposal procedures at UAF.  Additional training is required (UAF Hazardous Waste Management training, available here)here  Appendix 7—List of select carcinogens 20 OTHER COMPONENTS OF THE CHP (CONT.)

 Appendix 8—Power outage procedures  Appendix 9—Handling and storage requirements for flammable and combustible liquids  Appendix 10—Chemical inventory template  REMEMBER, chemical inventories are now entered online. Contact EHSRM at or go to  All Appendices can be found here.here 21 OTHER COMPONENTS OF THE CHP (CONT.)

Contact the UAF Industrial Hygienist at or QUESTIONS?