Implementation of Banner Student System for Academic Affairs Professional Development presentation August 30, 2004

Fall, Implementation Team members Arnold DiBlasi, Jr. - ChairAcademic Computing Jim CanonicaAcademic Advising Mary Ann CelenzaDean for Math, Science, Health Careers Kathryn DuffyCenter on Disability Jean ForshaNursing Don FrielAcademic Computing Marian McGorryBusiness & Technology Stan ShirePhotographic Imaging Carol WhitneyEducational Support Services

Fall, Overview of Banner  Banner “System” A system in Banner encompasses all modules that make up the application. Systems are Finance, HR/Payroll, Student/Financial Aid  Banner “Module” A module in Banner is a piece of the system

Fall, Student Modules  Recruiting/Web Prospects  Letter Generation for recruiting, current students, and Admissions  Catalog Module  Admissions/Web Admissions  Registration for Fall 2005  Master Course Scheduling  Web for Faculty and Student

Fall, Under the hood…  RDMS – Relational Database Management System  Banner works under the Oracle RDMS  tables of information in Banner reflect the interdependencies of data among all modules/systems  Shared data (similar to Q: drive and S: drive) is common in Banner, thus the need for the Data Standards Team  Data must be entered according to Standards

Fall, Access to Banner  INB: Internet Native Banner Web-based (Internet Explorer only) User interacts with on-screen “Forms” high level of training necessary

Fall, Access to Banner  Self-Service (‘Web for…’ products) Faculty and Advisor Self-Service Faculty and advisors have access to information about their class schedule, class rosters, and students/advisees transcript information

Fall, Access to Banner  Self-Service (‘Web for…’ products)  If a student provides their portal login, the user can also perform registration tasks, view academic transcripts, and perform degree evaluations via CAPP (Curriculum, Advising and Planning Program)

Fall, Access to Banner  Self-Service (‘Web for…’ products)  Faculty must also enter and view mid-term and final grades online starting with all Fall, 2005 courses

Fall, College’s Internet Portal  CCP portal accessed from new Home page CCP portal accessed from new Home page  Example from University of Wisconsin Example from University of Wisconsin

Fall, Benefits and opportunities for different campus groups

Fall, Entire College family  Overall value, benefits, opportunities (campus objectives)  Value of having “everyone” on campus in same online environment  Value of targeted messaging based on attributes (reduce SPAM)  Value of Group tools for each role  24/7 access via World Wide Web  Ability for each user to customize their own layout

Fall, Faculty benefits  Single sign-on (communicate timing of specific integrations)  Enhance targeted communication with students  Available portal course and group tools to enhance classroom experience  Group Collaboration with peers/departments  Manage processes online

Fall, Staff benefits  Single sign-on  Enhanced communication opportunities  Remote access to campus tools  Stay informed, enhance interaction in campus community  Dissemination of targeted information

Fall, Staff benefits  Reduce paper distribution  Opportunities to enhance manual processes with on-line access  Easier access to forms and services

Fall, Students’ benefits  Central access to academic services  Your school experience on line  Campus/ Community interaction  Provide a central campus for all students  Ability to import personal (AOL, Hotmail, Yahoo, etc)

Fall, Students’ benefits  Communicate with faculty and classmates easily  Advertise, join, and interact with clubs & orgs.  Ability to create groups online for special interest activities

Fall, Content Management System (CMS)  Define and explain – need a few bullets

Fall, Rationale for new systems implementation  “Legacy” system= existing mainframe system of the College  also know as: Rumba, green screen, main frame, AS400, OS3090  The legacy student system is entirely “home-grown”

Fall, Rationale  Written in programming languages that are no longer supported in the current technology environment  Dwindling support for the existing legacy system drove the decision to replace with Banner  Existing programs that support the student legacy system are in jeopardy of collapse

Fall, If the College upgraded to the latest version of “legacy”  most of the current programs would no longer function  Interface for users would change drastically  “80-position jobs” that number into the 1000’s would no longer produce the results originally specified.  Have you heard the story about our escalators?

Fall, Conversion process from Legacy to Banner  Banner Master Catalog has all College courses that have ever had enrollment in the history of the College  All 1.6 million student records were converted electronically  All employee records were converted electronically

Fall, Conversion  Academic history data – this conversion is ongoing throughout the implementation  Some data on the legacy system will not be converted into Banner but will be converted electronically to a data warehouse for use in reporting and analysis. This process will be complete mid 2005, prior to the end of the legacy system

Fall, Life after Banner: Impact of Student System for Academic Affairs

Fall, “base-line” Banner  College committed to this form of implementation  “Stock” package comes standard with certain features and benefits  Any customized features (certain reports, etc.) must be created by individual division/department members

Fall, “base-line” Banner  Custom features must be purchased, installed, and maintained under software vendor’s control  Expense in terms of both financial cost plus man-hours of programming

Fall, Modifications – existing method  No data available to end user  Reports requested from ITS  Programmer creates report

Fall, Modifications – Banner system  Data available to end user  End user creates reports with stock reporting tools  BRIO reporting software package available  Requests for functionality will be limited

Fall, Changing terminology  Glossary being prepared and will be published to ease the transition  All users must become fluent in the correct terminology

Fall, “Web for…” products and services  Faculty members and advisors can use the Web for many administrative functions that traditionally required your institution’s full-time staff during scheduled office hours

Fall, “Web for…” products and services  Because these options put the user in direct touch with information on record in the Banner Student database, the user must enter a valid Banner ID and personal identification number (PIN) to access these functions

Fall, Functions available in the secure area of Faculty/Advisor Self- Service  Course Catalog The Course Catalog provides a listing of all of your courses for a selected term  Class Schedule The Class Schedule provides a listing of classes scheduled for the selected term. Users can access information about scheduled classes, including course descriptions, prerequisites and other requirements, instructors, and locations.

Fall, More services available…  Faculty Information Users can access their class schedules in both a detail format and a weekly calendar format. They can access detail and summary class lists for their classes. They can view their assignments and enter syllabus and office hours information.  Grades Instructors will enter midterm and final grades.

Fall, More services available…  Registration With student authorization (by entering the student’s PIN), users can add or drop classes and change class options. Users can also view active registrations and registration history. Users can also perform registration overrides?  Student Information Faculty members and advisors can view student information, including addresses, phone number, and addresses. They can also view a student’s schedule and academic transcript. Users can also perform degree evaluations and what-if analyses.

Fall, Process re-design questions  3 rd week class lists?  Drop/add electronic vs. paper  Mid-term grades for Fall, 05  P&P 5 – online?  Letter/mailing generation  Labels  Curriculum code changes  other

Fall, Academic Affairs Training Plan Goal #1  Provide effective communication and education to faculty and staff

Fall, Academic Affairs Training Plan Goal #2  Develop a systematic means for providing Banner end-user training to all Faculty and Academic Affairs staff

Fall, Academic Affairs Training Plan Goal #3  Establish an infrastructure within Academic Affairs for providing continuing education and support to faculty and staff throughout and following Banner implementation

Fall, Communication  to staff ; web site; print media upcoming training schedules; product info  from staff questions about product and services questions about training ideas and comments  all comments to

Fall, Timeline  All grades for Fall, 2005 classes will be entered online by individual faculty  All students will be registered for Fall, 2005 classes using Banner starting March, 2005  All faculty and staff must have adequate training in conjunction with this timeline and essential job functions

Fall, Types of training  basic computer skills to operate Windows ® -based computer  Internet Native Banner  “Web for…” product training 

Fall, Training opportunities  to be scheduled as soon as practical  classroom based  individual, on-line assessment and training  train-the-trainer to create local “power users”  one-on-one, as needed – for example, B2-26 available to assist faculty input grades for Fall, 2005

Fall, Questions and comments