PRESENTATION TO THE PORTFOLIO COMMITTEE ON COOPERATIVE GOVERNANCE & TRADITIONAL AFFAIRS (CoGTA) Tuesday, 21 August 2012 FUNDING OF WARD COMMITTEES

OVERVIEW OF PRESENTATION 1. Background 2. Object of the National Framework 3. The role of municipalities in supporting ward committees 4. Criteria for determining out of pocket expenses 5. Ward committee functionality indicators 6. Payments and budgeting 7. Training of ward committee members 2

BACKGROUND National Framework: Criteria for Determining Out of Pocket Expenses for Ward Committee Members, The framework determines the indicators for: Ward committee functionality Criteria for calculating “out of pocket expenses” Budgeting guidelines and Funding mechanisms for ward development and ward committee operations. 3

OBJECT OF THE NATIONAL FRAMEWORK The objects of the framework are to: Improve ward committee functionality by ensuring that ward committee members are more active and able to effectively support their elected ward councillors to serve the community Reimburse ward committee members with any 'out of pocket' expenses that they may have reasonably incurred in undertaking their duties Provide guidelines for provinces to develop provincial specific frameworks 4

THE ROLE OF MUNICIPALITIES Municipalities must ensure that ward committees are effectively supported. This support includes: Access to office space and equipment Technical and administrative assistance through dedicated municipal staff Communication material and community interaction systems and campaigns and Out of pocket expenses for ward committee members. 5

CRITERIA FOR CALCULATING OUT OF OFFICE EXPENSES The following criteria must be taken into consideration when determining out of pocket expenses for a member of a ward committee: Ward size: is a factor that influences democratic representation and participation as well as transport costs Population density: correlates with the ward committee's ability to manage social dynamics presented by different population groups as they relate to service delivery and social cohesion. Financial viability: community participation is integral to service delivery and must be budgeted for as part of the core business of municipalities and Ward committee functionality 6

WARD COMMITTEE FUNCTIONALITY INDICATORS Key indicators of ward committee functionality are: Ward committee management meetings held and attendance Community meetings held and attendance Tabling of ward reports and plans to the council and feedback on the performance of the Councils to communities Door-to-door campaigns and/or interactions with sub structures including street committees Complaints, queries, and requests registered from the community and attended to Information brochures, flyers, newsletters, s, sms, etc distributed Management and updating of ward profiles and database of indigent households Participation in plans and programmes of municipalities and other spheres of government 7

PAYMENTS AND BUDGETING An amount of R million (MTEF) has been made available to municipalities to provide stipends for ward committees to assist municipalities classified as grades 1, 2 and 3 As part of this allocation, each municipality in grades 1, 2 and 3 is subsidized by a stipend of R500 per month to cater for 10 members of each ward committee These funds are transferred as part of an Equitable Share for these municipalities 8

PAYMENTS AND BUDGETING - R 000’ 9 Targeted Number of Ward Committee Members in grades 1, 2 and 3 municipalities 2012/3 financial year 2013/14 financial year 2014/15 financial year Eastern Cape Free State Gauteng KwaZulu Natal Limpopo Mpumalanga2410) Northern Cape North West Western Cape TOTAL

TRAINING OF WARD COMMITTEE MEMBERS An 8 module LGSETA accredited skills programme for ward committees at NQF level 2 has been developed The department has updated, translated (into all SA official languages), printed and distributed copies of each 11 ward committee capacity building material (i.e. 8 x LGSETA accredited modules; Ward Committee Handbook; Ward Committee Resource Book and Community-based Planning Guide). Phase 1 of accredited training completed in 4 provinces, i.e, NW; NC; EC and MP 10

Thanx 11