Chatfield Girls Lacrosse Budget Introduction Annual Members’ Meeting February 17, 2015 Randy Stafford Jerrod Milton

Why the Booster Club Exists Jeffco gives Chatfield $30,000/yr. for equipment and supplies for 47 levels of 23 sports Chatfield allocates ~1200/yr. to girls lacrosse New uniforms cost $7500 every three years FSA rental for tryouts, practice costs > $2,000/yr. Our total annual fixed expenses are > $10,000/yr. You get the picture… Also, the “programming”… 2/17/20152

Booster Club Purposes Supplement the funding provided by Jeffco Public Schools Procure and maintain equipment used by the program Implement “programming” to complement core in-season practice and competition activities: – Offseason leagues and clinics – Scoring, statistics, and timing for in-season games – Events and recognition: kickoff, team dinners, senior night, banquet – Website, apparel, and game video It is NOT the booster club’s purpose or business to meddle in: – Coaching staff personnel matters – Coaching matters (team placement, playing time, game tactics, etc.) – Team chemistry matters 2/17/20153

Financial Philosophy & Status Fundraising approach – Summer youth clinic is our only fundraiser, raising $1,000 - $1,500 – Player dues in lieu of program-wide fundraising activities – King Soopers Neighborhood Rewards program In comparison to other high school sports: – We’ve had positive feedback on our fundraising approach – Girls lacrosse is relatively inexpensive Financial health has always been a strength of the program – We’ve never had to assess families due to a crisis – We have adequate reserves Current board has better handle on budgeting than any past board 2/17/20154

Expense Coverage Expenses covered directly by participants: – Winter leagues and clinic – Apparel – Banquet (for families & friends) – Summer youth clinic pinnies and misc. costs Expenses covered indirectly by player dues: – FSA rental for tryouts and inclement weather in-season – Banquet for players and coaches – Savings for uniforms – Game video – Assistant coach summer youth clinic stipend – Equipment, repair, field maintenance – Kickoff event, senior and coaches gifts – Admin: website, , accounting software, PBUSA, postage 2/17/20155

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2/18/20147

Budget Principles & Assumptions Principle: strive for a slight budget surplus Variables: number of players, weather Assumptions important to FY2015 budget: 45 players, for a three-team program Four days inclement weather in-season Split next uniform purchase (FY2017) with school 50/50 Summer youth clinic stipend for assistant coach 2/17/20158

Player Dues Our expenses are mostly fixed Only banquet, senior gifts vary with number of players Player dues must cover expenses in two-team scenario Player dues amount reduced to $145 this year to distinguish from Jeffco athletic fee 2/17/20159