CovConnect v2.0 Enhancements Overview

Referral History Referral History for candidates and positions For candidates, the history reflects all positions they have been referred to For churches, the history reflects all candidates that have been referred to each position History limited to Superintendents (as well as Ordered Ministry) and referral receivers

Where: New Referrals tab Who: Superintendents, Ordered Ministry, Candidates, Churches

Referral Review and Undo Ability to add potential referrals to a list (e.g. shopping cart) Ability to review the potential referral list and selectively remove candidates Option to submit referrals in delayed mode or immediately (if delayed, then Superintendent will have up to 30 minutes to undo) The system will note if the candidate has already been referred or was a potential, during future matches

Where: Candidate / Position Matching Screens & Referrals Tab Who: Anyone with ability to refer

Enhanced Printing Printed Output is Enhanced With: Larger fonts Better overall formatting More intuitive page breaks

Candidate Photo Ability for candidates to attach a photo to their profile Automatic sizing of photos (consistency) Clear instructions for adding photo

Where: Candidate Profile (Additional Documents section) Who: Anyone with ability to view the profile will see the photo

Match on Years of Experience Ability for candidates to specify Number of years in full-time ministry Ability for churches to specify Years of full-time ministry required for positions, in terms of the following ranges: None – 3 4 – 7 8 – or more

Where: Church Profile (Candidate Preferences section) Who: Each Church

Personal Notes via Notepad Notes can be recorded by Superintendents and Conference Staff via new Notepad feature (Conference specific) The Notepad consists of three sections: General Notes: Not specific to any particular candidate or position Position Notes: Notes specific to a particular position Candidate Notes: Notes specific to a particular candidate Multiple notes can be made within each category and within specified Subjects Notes can be privatized by Superintendent (so that only they can view/edit/delete) Notepad is Context-Sensitive (will auto-navigate to the currently viewed Candidate / Position)

Where: New Notepad option, which will popup notes window Who: Superintendents and their staff (if authorized)

Superintendent(s)-Only Note Ability for candidates to create a secured note, in order to invite self-disclosure Candidate has the option of making the note either: Viewable by their Superintendent only, or Viewable by any Superintendent In order to ensure that such notes are not printed with the candidates profile, a popup window will be used for viewing/editing

Where: Candidate Profile (Additional Documents section) Who: Each Candidate can add a note, viewable by one or all Superintendents Superintendents Candidates

Additional Candidate Fields The following fields have been added to candidate profiles: If Married, then Wedding Date If Number of Children > 0, then names, genders and birth dates can be entered Linked addresses (hyperlinks which will launch clients, when clicked)

Where: Candidate Profile (Personal Information section) Who: Each Candidate can enter, viewable by anyone who can view profiles

Forced Matching Ability to match from a specific position profile, in the Superintendents Conference, to any named candidate (regardless of Conference and availability status) Ability to match from a specific candidate profile, in the Superintendents Conference, to any specific position (regardless of Conference) Referrals only allowed for Available candidates

Where: Candidate / Position Matching (in Candidates / Positions tabs) Who: Anyone with Match authority (e.g. Superintendents, Staff, OM)

Position Viewing by Candidates Allow candidates to see positions that are both available and already filled Candidates can filter their position viewing based on the following: View Available for matching positions View Unavailable, pursuing a candidate positions View Unavailable, position filled positions

Where: All Church Positions tab Who: Candidates

View As … Superintendents have the ability to search for a candidate profile (in their Conference) and then elect to View as Candidate Superintendents have the ability to search for a position profile (in their Conference) and then elect to View as Church In both cases, the Superintendent is in read-only mode, yet sees the section headers, field descriptions, instructions and all selectable options, just as the church and candidate see them.

Where: View as Candidate / View as Church options, While Viewing Profiles Who: Superintendents, Staff and Ordered Ministry

Draft Profile Per-Field Comments Superintendents have the ability to add per-field comments to candidate and church draft profiles submitted for review, which are visible by the submitting candidate or church Submitting candidates and churches have the ability to add per- field comments to their draft profiles, which are visible by their Superintendent upon profile submission Comments may be edited by the author

Where: Candidate / Position Draft Profile Fields (check-boxes to the right) Who: Candidates, Churches, Superintendents, Staff with Approval Authority

Draft Profile Modification Highlighting In order to optimize the draft profile review process, fields that have been changed since the last time the draft profile was submitted-to / returned-by the Superintendent are highlighted. This makes the review process much easier (i.e. the Superintendent only have to focus on those fields that have changed)

Where: Candidate / Position Draft Profile View Who: Anyone with Approval Authority (Superintendents, Staff, OM)

Restricted Documents Candidates and/or churches have the option to attach Restricted Documents (not generally viewable) to their profiles Restrictions can be specified for each attachment, as follows: My Conference Superintendent Any Superintendent My Conference Superintendent and Staff Any Superintendent and Conference Staff

Where: Additional Documents section of Candidate / Church Profiles Who: Candidates / Churches Can Add And Specify Who Can Access Superintendents Candidates

Call Before Referring Ordered Ministry now has the ability to flag a candidate profile as Call Before Referring The flag is only be viewable by Superintendents and Conference Staff (not by candidates or churches) The flag appears in candidate listings and generate a bolded message to call Ordered Ministry before referring the candidate, if referral is attempted It will be up to the Superintendent to call before referral (i.e. the system will not prohibit referral)

Where: Candidate / Position List Views Who: Superintendents and Staff

Ministers Roster Candidates with approved profiles have the ability to download the Ministers Roster (published by Ordered Ministry) once they have logged into CovConnect

Where: Candidates Resources tab Who: Candidates with Approved Profiles

Save/Submit Warnings Candidates/churches are warned if profile changes have been made, yet not submitted to their Superintendent for approval, when ending their CovConnect session (logging out or navigating away) Candidates/churches are sent an reminder after three days, if they have made profile modifications without submitting the profile to their Superintendent Candidates/churches are warned if they navigate away from CovConnect without saving changes

Where: Candidate / Position Profile Modification (when logging out, or navigating away) Who: Candidates and Churches

Conference Admin Staff Login Conference Administrative Staff can now have their own CovConnect credentials, so that they dont have to share with their Superintendents Candidate profile access and Church Position profile access can be defined as follows: View Only Approve Ability Match Ability Refer Ability

Where: Superintendents / Staff tab (when modifying logins) Who: Ordered Ministry

CovConnect v2.0 October 8, 2012