Government Integrated Financial Management Information System (GIFMIS) PAGBA Iloilo City April 4-5, 2013

Agenda PFM Governance Structure GIFMIS Conceptual Design Current Status Next Steps Conceptual Design Contents Coverage and Features Scope Interfaces Blueprint Key Decision Points Phasing Timelines GIFMIS Project Unit

PFM Governance Structure PRINCIPALS (COA Chair, DBM and DOF Secretary) PFM COMMITTEE PROGRAM MANAGEMENT OFFICE PROCUREMENT UNIT/ Inter-agency BAC PIU GIFMIS DEVT PROJECT PIU BUDGET REPORTING & PERFORMANCE STANDARDS PROJECT PIU IMPROVEMENT OF TREASURY CASH MANAGEMENT PROJECT PIU ACCOUNTING AND AUDITING REFORMS PROJECT PIU LIABILITY MANAGEMENT PROJECT PIU CAPACITY BUILDING PROJECT TRACK 1 TRACK 2

GIFMIS Conceptual Design Blueprint for the system Business processes to be supported (scope) Public sector units to be covered (coverage) Nature and extent of the support (functionality) Roadmap for implementation

Current Status GIFMIS Conceptual Design PricewaterhouseCoopers (PwC) started on July 03, 2012 Draft Report on GIFMIS Conceptual Design submitted to GoP on December 05, 2012 Review Report and Comments submitted to PwC on February 06, 2013 PwC expected to submit Final Report on GIFMIS Conceptual Design on March 2013

Next Steps Next Steps March 29, 2013 – Detailed functional design, data digitization and migration requirements April 30, 2013 – Detailed technical design, systems quality assurance approach and requirements May 31, 2013 – Draft Bidding Documents for acquisition of goods and services June 30, 2013 – Final Bidding Documents for acquisition of goods and services

Conceptual Design Contents PwC Draft Report on Conceptual Design Introduction Current Environment PFM Processes and Systems Assessment and Improvement Opportunities Per Function/Process Overview of Current Environment Key Observations Recommended Changes (with GIFMIS support) Benefits of Proposed Changes Overview of GIFMIS Scope and Functionality Scope, coverage and functionality Functional Requirements for GIFMIS Change Management Needs Training Communication Implementation Approach and Planning Phasing Timelines Key Decision Points and Recommendations Changes to the Regulatory Framework

Coverage and Features Coverage Features National Government Agencies Support for the Treasury Single Account (TSA) Support for the Unified Account Code Structure (UACS)

GIFMIS Accounting Engine DW DB COA DBM Gov’t Portal DOF/BTr Audit Common Objects (Org Chart, Creditors, Banks, etc.) Fiscal Reporting Gov’t Portal Budget Preparation Budget Management Budget Execution Expenditure Revenue Transparency Portal Integration Access Control Cash Management Report Generator Accounting Engine UACS \ TSA Business Intelligence BC CoA DOF/BTr Spending Agencies DW DB Audit Trail Business Rules

Scope Scope of GIFMIS Fiscal Simulation (i.e. Macro-economic Forecasting) Budget Preparation Budget Management Commitments Management Payments Management Receipts Management Cash Management Accounting and Fiscal Reporting GIFMIS Portal Data Warehousing, Business Intelligence, Analysis and Reporting Tools

Interfaces Interfaces with other PFM Systems/Functions Asset Management Debt Management (DMFAS) Human Resource Management (GMIS/GHRIS) National Payroll System (NPS) Tax and Revenue Management (e-TIS, Customs System) Auditing Management (IRRBAS) Public Procurement Management (PhilGEPS) Banking Systems (Systems at the Central Bank, GSB and Commercial Banks, etc.) Government Executive Information System (GEIS) Securities Management (BTr)

GIFMIS GIFMIS Asset Management Government EIS (GEIS) Procurement (PhilGEPS) User GIFMIS GIFMIS Fiscal Simulation Fiscal Simulation Business Intelligence Business Intelligence Portal Portal Budget Preparation Budget Preparation Data Warehousing Data Warehousing Vendor/ Supplier Public Employee Creditor Budget Management Budget Management Budget Execution Budget Execution Auditing Mgmt (IRRBAS) Commitment Management Commitment Management Central Bank & Government Servicing Banks (TSA) Commercial Banks Debt Mgmt (DMFAS) Accounting & Fiscal Reporting Accounting & Fiscal Reporting Payments Management Payments Management Cash Management Cash Management Receipts Management Receipts Management Securities Management Human Resources Management Payroll (NPS) Plantilla (GMIS) Revenue Management Customs (BOC) Internal Revenue (BIR)

GIFMIS Fiscal Simulation Business Intelligence Portal Budget Preparation Data Warehousing Budget Management Budget Execution Commitment Management Accounting & Fiscal Reporting Payments Management Cash Management Receipts Management

GIFMIS Asset Management Government EIS (GEIS) Procurement (PhilGEPS) User GIFMIS Fiscal Simulation Business Intelligence Portal Budget Preparation Data Warehousing Vendor/ Supplier Public Employee Creditor Budget Management Budget Execution Auditing Mgmt (IRRBAS) Commitment Management Central Bank & Government Servicing Banks (TSA) Commercial Banks Debt Mgmt (DMFAS) Accounting & Fiscal Reporting Payments Management Cash Management Receipts Management Securities Management Human Resources Management Payroll (NPS) Plantilla (GMIS) Revenue Management Customs (BOC) Internal Revenue (BIR)

Key Decision Points Processing model Deployment model Hosting Centralized processing of transactions, with centralized release of cash and decentralized payment approval by all agencies Deployment model Centralized deployment of the system Hosting iGov Initiative – National Government Data Centre, Disaster & Recovery and VPN

Key Decision Points Application Development Approach Best market offer: COTS or LDSW or hybrid Appraised on scope, quality, time and cost Procurement Approach First procurement package: all products, services and infrastructure for GIFMIS – ICB – 1 Step Second procurement package: infrastructure for end users – NCB

Phasing Phasing Single phase for GIFMIS functions/modules Pilot Oversight Agencies DBM COA DOF BTr Revenue Agencies BIR BOC Spending Agencies DepEd

Timelines Indicative timelines June 2013 Finalize bidding documents July 2013 Bidding and selection (procurement) process February 2014 Sign contract with Systems Integrator August 2014 Finalize business process review and requirements April 2015 System development, configuration and customization June 2015 User acceptance testing September 2015 User training October 2015 Phase I go-live for Pilot Agencies

GIFMIS Project Unit GIFMIS Project Unit (a.k.a. Blue Team) Hiring process already started for the Functional Team Procurement of the Change Management Team under way

GIFMIS Project Unit Project Manager Project Support Staff Coordinators Functional Lead Technical Lead Change Management Lead Central Contact Center Lead Quality Management Lead Functional Team Technical Team Change Management Team CCC Team QM Team NPS/GHRIS AND GIFMIS

THANK YOU!