1 Writing Assistance, Inc. ON LINE TIME SHEETS

Welcome Writing Assistance has implemented a new fast and easy way to submit your time each week via the internet. Writing Assistance has implemented a new fast and easy way to submit your time each week via the internet. There are no changes to the pay weeks or pay periods, just simply the entry and submission of your time. There are no changes to the pay weeks or pay periods, just simply the entry and submission of your time. The next few slides will walk you through the process for entering and submitting your time each week. The next few slides will walk you through the process for entering and submitting your time each week. 2

Logging On Company Name:Writing Assistance Company Name:Writing Assistance User Name First Initial+last name User Name First Initial+last name John Doe = jdoe Password pass (please change) Password pass (please change) 3

Entering Hours & Tasks (see slide 6) Main Screen is current calendar month at a glance Main Screen is current calendar month at a glance If time has been submitted in the current month, the total hours will appear on that date. If time has been submitted in the current month, the total hours will appear on that date. The status of the timecards (submitted, not submitted, rejected or approved) will appear in the right hand column The status of the timecards (submitted, not submitted, rejected or approved) will appear in the right hand column 4

Entering / Modifying Hours Choose the option from the left hand column to enter or modify time in the week. (see slide 6) Choose the option from the left hand column to enter or modify time in the week. (see slide 6) The timecard and entry screen will appear. (see slide 7) The timecard and entry screen will appear. (see slide 7) 5

Entering / Modifying Hours 6 Enter/Modify Time Hours entered Status of Hrs Entered

Column 1: Submit Default is unchecked; If unchecked, time remains hidden from project manager/approver and modifications can be made to the timecard. If checked, an is sent to the approver. Timecard will be read-only after approval. Timecards should only be “SUBMITTED” the last day of each work week. (Save without Submitting if done daily) Column 2: Project/Type Dropdown list; Current assigned projects are available from dropdown list. Column 3: Task; Use only if set up by Writing Assistance Column 4: Days of Week: Enter time for the day or portion of the day with a description of the work. Column 5: Status: Shows if the row is approved, who approved it, shows if it has been processed and who processed it. If it is blank, it has not been submitted yet. 7 Column 1 - Do not ever check the box Column 2Column 3Column 5Column 4 Submit all last day of work week

Note that you can add more lines if needed by hitting save and continue. 8 Save & Cont. 2 New Lines Add

Simple functions: (see slide 10) Quickly jump to any week with the calendar or choose previous week/next week to navigate. Quickly jump to any week with the calendar or choose previous week/next week to navigate. “View Timecard” allows a printable view. “View Timecard” allows a printable view. “Copy Template from previous week” from functions to reuse project and hours when nothing has changed. “Copy Template from previous week” from functions to reuse project and hours when nothing has changed. 9

Column 1: Submit Default is unchecked; If unchecked, time remains hidden from project manager/approver and modifications can be made to the timecard. If checked, an is sent to the approver. Timecard will be read-only after approval. Column 2: Project/Type Dropdown list; Current assigned projects are available from dropdown list. Column 3: Task; Use only if set up by Writing Assistance Column 4: Days of Week: Enter time for the day or portion of the day with a description of the work. Column 5: Status: Shows if the row is approved, who approved it, shows if it has been processed and who processed it. If it is blank, it has not been submitted yet. 10 Prev Wk / Next Wk View / Print Timecard Copy Previous Wk Calendar

Submitting the Time Sheet (see slide 12) Once entry is complete for the ENTIRE WEEK, mark the submit checkbox in the left column or “Submit All Time” to automatically send to the Project Manager/Approver and to Writing Assistance for approval. After saving, you will return to the calendar at a glance. 11

Column 1: Submit Default is unchecked; If unchecked, time remains hidden from project manager/approver and modifications can be made to the timecard. If checked, an is sent to the approver. Timecard will be read-only after approval. Column 2: Project/Type Dropdown list; Current assigned projects are available from dropdown list. Column 3: Task; Use only if set up by Writing Assistance Column 4: Days of Week: Enter time for the day or portion of the day with a description of the work. Column 5: Status: Shows if the row is approved, who approved it, shows if it has been processed and who processed it. If it is blank, it has not been submitted yet. 12 Submit Time LAST WORK DAY EACH WEEK

Project Manager Function Your assigned Project Manager is the approver and will log on and either approve your time or reject your time. If it is approved, it will be forwarded to Writing Assistance, if it is rejected, it will be returned to you via . Your assigned Project Manager is the approver and will log on and either approve your time or reject your time. If it is approved, it will be forwarded to Writing Assistance, if it is rejected, it will be returned to you via . 13

Reports & Password (see slide 15) Historical timecards are available from the reports menu. Historical timecards are available from the reports menu. Admin allows you to change your password and is recommended. Admin allows you to change your password and is recommended. 14

Column 1: Submit Default is unchecked; If unchecked, time remains hidden from project manager/approver and modifications can be made to the timecard. If checked, an is sent to the approver. Timecard will be read-only after approval. Column 2: Project/Type Dropdown list; Current assigned projects are available from dropdown list. Column 3: Task; Use only if set up by Writing Assistance Column 4: Days of Week: Enter time for the day or portion of the day with a description of the work. Column 5: Status: Shows if the row is approved, who approved it, shows if it has been processed and who processed it. If it is blank, it has not been submitted yet. 15 R e p o r t s P a s s w o r d

Need Help? Contact Lori Harberts at Writing Assistance Contact Lori Harberts at Writing Assistance > >