Contracting Processing Flowchart UNCLASSIFIED1 Pre-Award – Develop Workload Review Content, Determine Solicitation Strategy GFEBS PR & Supporting Documents.

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Presentation transcript:

Contracting Processing Flowchart UNCLASSIFIED1 Pre-Award – Develop Workload Review Content, Determine Solicitation Strategy GFEBS PR & Supporting Documents GSA Simplified RFQ Open Mkt Comp SBA (Socio-Econimic) Sealed Bid IDIQ GSA Simplified RFQ Open Mkt Comp SBA (Socio-Econimic) Sealed Bid IDIQ LSJ = FederalSupply. Schedule (FAR 8) JEFO = IDIQ (FAR 16) J&A = Other (FAR 13 & 15) LSJ = FederalSupply. Schedule (FAR 8) JEFO = IDIQ (FAR 16) J&A = Other (FAR 13 & 15) Docs Required as applicable: PWS, IGE, SCAF, QASP,AT/OPSEC, SSP, Market Research, J&A Docs Required as applicable: PWS, IGE, SCAF, QASP,AT/OPSEC, SSP, Market Research, J&A Return to RA Requirement Workload Assigned to Specialist DG Directive DG Directive Dev Effort managed under DG Y N N Y Complete Requirements Package? Is MDA Approval Provided? N Y

Contracting Process w/Timeline Goals UNCLASSIFIED2 Pre-Award – Develop Procurement Package Correct Deficiencies & Resubmit Develop Solicitation Document Prepare Submit SB Coordination Y N > $150K Y N > $3M N Y > $5M Y N Commercial Item Post Solicitation to FedBizOpps Submit for Legal Review Convene Solicitation Review Board Post PreSol Notice to FedBizOpps Wait 15 days Y N Board Approved Legally Sufficient Y N

Contracting Process w/Timeline Goals UNCLASSIFIED3 Amend Sol. to post answers on FedBizOpps Questions Forwarded to RA for answers Offerors submit proposals Proposals reviewed for completeness, responsibility Technical proposals fwd to SSEB/TEP for evaluation SSEB/TEP read proposals & document evaluation Clarification Responses Received SSEB/TEB prepares a list of clarification questions for offerors SSEB/TEB performs final evaluation Potential Offerors submit questions Cost/Price Analysis performed; requests to DCAA Audit Risk Analysis Performed N Y Are Technical Clarifications Required? Solicitation posted to FedBizOpps w/ reasonable response time Solicitation Phase Extension of time to submit offers needed? Issue Request for Clarifications to offerors Extension of time to submit offers needed? Past Performance Assessment NOTE: DCAA Audits – 60 days NOTE: DCAA Audits – 60 days Sup/Mat 45 R&D Sup/Mat 45 R&D 30 day rule applies Check SAM Registration &Eligibility for award (If listed in EPLS CANNOT Award)

Contracting Process w/Timeline Goals UNCLASSIFIED 4 Open Discussions w/ all Offerors in the Competitive Range Prepare Post Negotiation Memo/ADM and award documents in PD2 for KO review KO Signs Award Distribute Award/ Enter Award in appropriate systems (CPARS, CBAR, ERMS, etc.) Notify Unsuccessful Offerors Offerors Submit Revised Final Offer Y N Negotiation/Award Decision Phase Establish Competitive Range N Are Negotiations Necessary? Y Award > $3M Award > $5M Y N Submit for Legal Review Correct Deficiencies Resubmit Schedule Solicitation Review Board Legally Sufficient Y N Monitor performance Monitor performance Vendor begins required performance Award sent to selected offeror for signature / Congressional Notification (>$6.5M) Pre-Negotiation Memo, & Approvals Y N Board Approved