MCPS Systemwide Safety Programs Department of Facilities Management Occupational Injuries/illnesses review OCOO Leadership Team May14, 2014

How do we evaluate injuries/illnesses? Which injuries/illnesses do we focus on? OSHA-recordable injuries and illnesses How do evaluate how many injuries/illnesses we have? Calculate incidence rate How do we evaluate how serious our injuries/illnesses are? Calculate severity rate, DART rate How do we prioritize prevention efforts? Who, how, why? How do we determine the costs of our injuries/illnesses? Workers’ compensation costs

How do we measure injury/illness rates? OSHA-Recordable Injury/Illness Incidence Rate What makes an injury or illness OSHA-recordable*? Work-related Results in: Lost work days, Job transfer or restriction, Medical treatment beyond first aid, and/or Death Not based on compensability *Must be recorded on annual OSHA 300 injury/illness log form.

How do we measure injury/illness rates? OSHA-Recordable Injury/Illness Incidence Rate What is an incidence rate? Number of OSHA-recordable injuries/illnesses per 100 full-time employees Permits comparison of relative injury/illness rates between employers of different sizes, industries Can assist in identifying problem areas, operations within organizations Can be compared to state, national data Formula for calculating incidence rate: No. of ORs * 200,000 / Total hours worked by employees

What is MCPS’ incidence rate? Systemwide Incidence Rate (CY13) No. of ORs * 200,000 / Total hours worked by employees = 942 ORs * 200,000 / 33,190, hours = ORs per 100 full-time employees

How does MCPS compare to state/national averages? OSHA-Recordable Injury/Illness Incidence Rate Comparison of MCPS and Average Maryland and U.S. Public School OSHA-Recordable Injury/Illness Incidence Rates 1 (CY08 - CY13) CY Total Number of OSHA- Recordable Injuries/Illnesses (MCPS) Incidence Rate (MCPS) Average Incidence Rate (MD Public Schools) 2 Average Incidence Rate (U.S. Public Schools) , , , , , Not available yet 1 OSHA-recordable injuries/illnesses per 100 full-time employees. 2 NAICS , Elementary and Secondary Schools, U.S. Bureau of Labor Statistics data percent decrease from previous CY percent decrease from previous CY.

How does MCPS compare to state/national averages? OSHA-Recordable Injury/Illness Incidence Rate

How severe are our injuries/illnesses? DART (Days Away, Restricted, Transferred) Rate Total cases involving days away from work, days of restricted work activity, or job transfer per 100 full-time employees No. of lost workday, job transfer, or restriction cases * 200,000 / Total hours worked by employees Severity Rate Total lost workdays, days of restricted work activity, or job transfer per 100 full-time employees No. of lost workdays, days of job transfer, or restriction * 200,000 / Total hours worked by employees

How does MCPS compare to state/national averages? Severity and DART Rate Comparison of MCPS and Average Maryland and U.S. Public School OSHA-Recordable Injury/Illness Severity (CY12 - CY13) CY Lost Workday Cases Job Transfer, Restriction Cases Lost Workdays Days of Job Transfer, Restriction Severity Rate (MCPS) 1 DART Rate (MCPS) 2 Average DART Rate (MD Public Schools) 3 Average DART Rate (U.S. Public Schools) , , Not available yet 1 Severity Rate: the number of days lost, restricted, or transferred per 100 full-time employees. 2 Days Away, Restricted and Transferred (DART) Rate: the number of recordable incidents per 100 full-time employees resulting in lost workdays, restricted days, or job transfer. 3 NAICS , Elementary and Secondary Schools, U.S. Bureau of Labor Statistics data.

What types of injuries/illnesses do we have? Frequency of Injury/Illness Types (CY13)

Who is getting injured/ill? Injuries/Illnesses by Employee Group (CY13)

What is causing lost workdays? Lost Workdays by Employee Group, Incident Type (CY13) Lost Workdays by Employee Group and Incident Type (CY 13) Employee Group Slip, Trip, Fall Injury by Student Exertion, Posture Vehicle-Related Struck by Object OtherTotal DOT ,0341, ,130 (36%) DSPO1, ,023 (23%) Paraeducators ,094 (12%) Teachers ,056 (12%) DOM (7%) DMM (2%) Cafeteria (2%) Principals/APs (1%) DSSS (1%) Other (5%) 3,401 (39%)932 (11%)2,510 (29%)1,040 (12%)640 (7%)279 (3%)8,802 Average Lost Workdays by Incident Type: Slip, Trip, Fall – 38 days (89 cases) Injury by Student – 30 days (31 cases) Exertion, Posture – 41 days (61 cases) Vehicle-Related – 47 days (22 cases) Struck by Object – 29 days (22 cases)

Are WC costs related to incidence rates?

What are we doing? Proactive Measures Online safety training Safety committees (DOM, unions) Safety and health program development, revisions Hazard Communication (chemical safety) Chemical Hygiene Plan (science safety) Drama and Theater Safety Handbook Design and build safer facilities Information, outreach Accident Investigations Revised Supervisors’ Incident Investigation Report (SIIR) Forms for DOT, DOM, DSPO Supervisor training Injury/illness Data Analysis Data control technician II position for SSP

Are staff taking the training ? Online Safety Training Completion (FY12 – FY14) Mandatory Online Safety Course Completion (FY12 – FY14) FYCourse AssignmentsCourse Assignments CompletedPercent Assignments Completed ,33717, ,04420, ,21622, November 2011 through June July 1, 2013 through May 13, 2014.

How much training are we doing? Online Safety Training Completion (FY12 – FY14)

What else can we do? Additional Proactive Measures Identify and control hazards before they cause injuries/illnesses Job Safety Analyses (JSAs) Written procedures Safety audits, routine inspections Safety and health program development Systemwide safety committee Collaboration between executive staff, unions, supervisors, employees, stakeholders Significant injury/illness, near-miss case review Incentives, accountability Accident Investigations School-based supervisors SIIR forms for schools Supervisor training

Questions?