PBMS 2014 Audit Schedule Jan FebMarAprMayJunJulAugSepOctNovDec Regular Audits ARAZIAKYMDMSNENVPATNVAWY AKCTGALAMIMONDNYOHRIUTWA ALCOKSMAINMEMTNMORSDTXWV FLFBOP OK VTWI Special Requests** TX, HI, CO, WA NC NH ME, MN LA, KY, SC, ME, VA KY Total **On request at point during the year, ASCA will conduct special audits of agency data. To request a special audit, contact

PBMS Data Audits – Jan – July 2014 PA IL TX AZ CA OH LA MS VA NC TN SC GA ME AL FL MO MI AR IN WI MN ID WA OR NV UT WY SD NDMT NM OK HI AK KS CO NE IA KY NY CT MA RI MD DE VT NH WV Philadelphia, PA NYC NJ DC FBOP AuditedTo BE Audited No Data Entry -8 Document B LA County

PBMS Audits - Process 1.Organization Characteristics:  Do the categories for sentence, crime, admission type, and gender sum to 100% for each month?  Change in rates from Beginning Month to Ending Month of the Audit Period.  Missing data -- Were data input into the System monthly? 2. Facility Characteristics:  Do the categories for Security Staff, Race, Gender, Housing Categories, and Custody sum to 100% for each month/facility?  Change in rates/facility from Beginning Month to Ending Month of the Audit Period.  Missing data -- Were data input into the System monthly/facility? Document B

PBMS Audits - Process 3.Facility key indicator data – 3 Assessments: 1.Key Indicator Audit Report: Per each facility - Analyses to identify months in which: 1.The raw number reported was two or more standard deviations from the mean number for that key indicator for that facility; and 2.The computed rate was two or more standard deviations from the mean rate for that key indicator for that facility. 2.Missing Data: Identify any key indicators for which the the numerator and/or the denominator are missing for that facility for each month in the audit period. 3.Facility Performance Key Indicator Rates: Identify rates that exceed 100% (the assumption is that for most key indicators the performance measures should not exceed 100%). Document B

PBMS Audits - Process 4.Organization Key Indicator Data – Assessments: 1.Yearly Organizational Performance – Key Indicators Measured in $$: Were fiscal data entered for 2012 and/or 2013? Any missing data? 2.Yearly Organizational Performance – Key Indicators Measured in %: Were Recidivism, Fiscal, and Personnel data entered for 2012 and/or 2013? Any missing data? Do rates sum to 100%? 3.Monthly Organization Performance Report: 1.Missing Data: Identify any key indicators for which the the numerator and/or the denominator are missing for each month in the audit period. 2.Rates that exceed 100%. 3.Key indicator Raw Numbers that are two or more standard deviations above or below the mean raw number for that key indicator during the audit period. 4.Key Indicator Rates for a particular key indicator that are two or more standard deviations above or below the mean rate for that key indicator during the audit period. Document B

PBMS Audits - Process 5.Status on PBMS Participation Map: Current Status – What is needed to maintain current status? Next Participation Level? What is needed to advance to next participation level? 6.Observations: 1.Organization and Facility Characteristics – Most agencies input these consistently with few problems Most Commonly Problematic: Housing and Staffing Categories 2.Facility Key Indicators – Most Commonly Problematic: Random Cell Searches Targeted Cell Searches Disciplinary Reports – Findings of Guilt Health Care Encounters by Professionals Health Care Encounters by Practitioners 3.Organization Key indicators Substance Abuse Key indicators (Assessment, Enrollment, and Completion Rates) Healthcare treatment rates (TB, HCV, etc.) Document B